Below Threshold Tender for Debt Recovery

Below Threshold Tender for Debt Recovery

Legal Services Agency Northern Ireland requires a Contractor to assist in its debt recovery process by tracing individuals, serving legal documents and providing accurate status reports on debtors.

United Kingdom-Belfast: Legal services

2016/S 062-107025

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Legal Services Agency Northern Ireland
c/o 303 Airport Road West
Contact point(s):
BT3 9ED Belfast

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

LSANI — Legal Agents — Debt Recovery — Re-Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 21: Legal services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

‘Please Note’: This tender is below threshold. As stated in the ITT: The estimated value for this competition is below the EU Procurement Threshold; therefore the Public Contracts Regulations 2015 do not apply. This opportunity is being advertised through OJEU due to lack of interest received for an open competition carried out at local level. LSANI requires a Contractor to assist in its debt recovery process by tracing individuals, serving legal documents and providing accurate status reports on debtors located throughout United Kingdom (Channel Islands and Isle of Man) and ROI. Requirements include: Tracing Debtors: There is a statutory obligation on the Contracting Body to take all reasonable actions to recover all debt which is due to the Legal Aid Fund. The Contracting Body will require the successful contractor to utilise all available information to identify the primary residence of the debtor. Field Visits: Where a substantial debt is due to the Legal Aid Fund the Contracting Body may require the supplier to pay a field visit to the debtor and make discreet enquires with neighbours to confirm residency and provide an indication of the debtor’s current financial position. Financial Status Reports: The Contracting Body may also require the Legal Agent to provide a full and comprehensive report on the debtor’s financial position including details of any assets owned. Serving Conditional Orders: Where the Contracting Body has referred a court order to the Enforcement of Judgements Office (EJO) for recovery action, the EJO process may require the debtor to attend the EJO’s office or a courthouse for an examination of their financial situation. If the debtor fails to attend for the examination, the EJO will issue a ‘Conditional Order for Issue of Warrant of Arrest’ which has to be personally served on the debtor. A legal agent is required to serve the Conditional Order and 3 attempts are required before an Order for Substituted Service can be granted. Whether or not the Contractor is successful in serving the Order they will be required to provide details in a proscribed format. The above actions are all key components in ensuring that the Contractor can prove that it has taken all reasonable steps to effect recovery of debt.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 43 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.4.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 15.4.2016

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: