Tiffin School Cleaning Tender

Tiffin School Cleaning Tender

Currently the school has a roll of 1 155 Students which will increase in stages to a maximum of 1 340 by 2022/2023. Students are aged 11 to 18 years.

United Kingdom-Kingston upon Thames: School cleaning services

2015/S 185-336016

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tiffin School
Queen Elizabeth Road
Contact point(s): Finance
For the attention of: John Farnham
KT2 6RL Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2089394344
E-mail: jfarnham@tiffin.kingston.sch.uk

Internet address(es):

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA9341

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: RM&C Consultants Limited
Suite 3, Corner House Offices, High Street
For the attention of: Mike Pooleman
TN17 3HE Cranbrook
UNITED KINGDOM
Telephone: +44 1580715531
E-mail: mikeindoors@aol.com
Internet address: www.rmandcconsultants.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: RM&C Consultants Limited
Suite 3, Corner House Offices, High Street
For the attention of: Mike Pooleman
TN17 3HE Cranbrook
UNITED KINGDOM
Telephone: +44 1580715531
E-mail: mikeindoors@aol.com
Internet address: www.rmandcconsultants.co.uk

Tenders or requests to participate must be sent to: RM&C Consultants Limited
Suite 3, Corner House Offices, High Street
For the attention of: Mike Pooleman
TN17 3HE Cranbrook
UNITED KINGDOM
Telephone: +44 1580715531
E-mail: mikeindoors@aol.com
Internet address: www.rmandcconsultants.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tiffin School Cleaning Tender.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Tiffin School, KT2 6RL.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Tiffin School is a unique and vibrant Selective State School founded in Kingston in 1880, its origins go back to the 17th century, its aim is to offer the opportunity of a Tiffin education to an increasing number of students through its heritage and by its forward thinking outward looking and dynamic outlook.

The schools vision is to Inspire students to engage aspire and excel.
The School site consist of 7 individual buildings, (although 3 are interconnected) all of a differing age, architectural nature and varying educational purposes. Many of the specialist performance areas are available for hire to the public out of normal School hours.
Currently the school has a roll of 1 155 Students which will increase in stages to a maximum of 1 340 by 2022/2023. Students are aged 11 to 18 years

Note: To register your interest in this notice and obtain any additional information, please visit the myTenders website at:http://www.myTenders.org/Search/Search_Switch.aspx?ID=163069

II.1.6)Common procurement vocabulary (CPV)

90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.1.2016. Completion 31.12.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The school’s existing contract has exceeded its current contract tenure and they therefore wish to rectify this situation asap and have a new contract in place for 1.1.2016.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: As detailed in the PQQ document and scoring sheet.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Cleaning RM&C Cleaning TBS 111
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

16.10.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Main Building:

Open in 1929, this is the School’s original building and has a mixed use. Consisting of 2 floors, it houses the schools science and information technology laboratories, standard classroom areas, assembly hall as well as the majority of the schools administration offices, staff areas and welfare facilities. The gross floor area is 3 528 m2.

Robert’s Building:

Opened in 1986, this 2-storey building consists of standard classroom areas, departmental offices and staff welfare facilities. The gross floor area is 913 m2.

Chester Centre:

Opened in 1991, the Chester Centre provides specialist accommodation in the form of studios and workshops for art, craft, design, technology, music and drama over on 2 floors. The gross floor area is 1 959 m2.

Elmfield:

Formerly a residential property Elmfield was constructed in approximately 1753 and is a English Heritage Grade 2 listed building. It currently houses the School’s shop, a computer suite, music practice rooms and some general teaching areas and offices over 3 floors. The gross floor area is 803 m2.

Dempsey Centre:

This building originally opened in 2004 has recently been extended to include additional teaching areas. A 2-storey, mostly ‘open plan’ building it houses the School’s library, an IT based independent learning area, lecture theatre, offices, staff and pupil welfare facilities, as well as classrooms. The gross floor area is 1 232 m2.

Canteen:

The canteen was constructed in 1947. It houses the school’s kitchen, servery and provides the sole dining area on the site. It is these latter 2 areas only which should be considered in tender calculations and they have a gross floor area of 215 m2.

Sports Centre:
Opened in 1995, it houses the school’s indoor sports facilities and dance studio, associated changing and toilet areas and some offices. The sports centre is extensively used by outside organisation.
(MT Ref: 163069).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.9.2015

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