To Supply Data System to Cornwall Council

To Supply Data System to Cornwall Council

Cornwall Council is seeking a data system to support the expanded phase 2 Together for Families programme.

United Kingdom-Truro: Software package and information systems

2016/S 090-161085

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
County Hall
For the attention of: Jeff Goostrey
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872322024
E-mail: jgoostrey@cornwall.gov.uk

Internet address(es):

General address of the contracting authority: www.cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Together for Families Data System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cornwall Council is seeking a data system to support the expanded phase 2 TF programme. The technical requirements of a data system for the TF programme are complex. They require the ability to match multiple large-scale datasets of varying quality that do not always share common identifiers, so that single record views can be created for thousands of individuals covering a wide range of service provision. These records need to be collated into household units, in order to produce a full picture of the number and extent of problems affecting the family, and what services are already engaged with them. The data system must then be able to identify which families cross defined eligibility thresholds, and prioritise those with the most complex needs. The system must be able to track which families engage with TF services, track family progress through updated data imports, and report on those families that have met positive outcomes for Payment by Results. Advanced reporting features must extend to providing appropriate data outputs as required locally and by the national evaluation programmes (Family Progress Data, the National Impact Study, and the Cost-Savings Calculator). The system should also provide a gateway through which external partners can indicate equivalent concerns, make referrals, help build a more detailed family picture, and coordinate responses.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 115 000 and 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Cornwall Council Terms and Conditions of Contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. The following minimum standards required which will be treated as pass or fail criteria to proceed to the evaluation stage:
— Compliance with EU Legislation — do any of the exclusionary conditions in the Public Contracts Regulations 2015 (SI 2015 No 102) apply to your organisation?
— Insurance — the Supplier meets or exceeds our minimum required levels. It is acceptable to provide details of quotations to demonstrate that adequate insurance will in place if the Supplier is awarded the Contract.
Insurance levels required:
—— Employers Liability (minimum 5 000 000 GBP cover),
—— Public Liability (minimum 5 000 000 GBP cover),
—— Professional Indemnity (minimum 5 000 000 GBP cover).
Economic operators subject to any of the following will not be considered where the said operator.
(a) Is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct;
EN Standard form 02 — Contract notice 7 / 17
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the Country in which they are established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
— Your organisation has an Equality and Diversity Policy that complies with statutory requirements in the UK (or equivalent policy where not subject to UK legislation).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as sent out in the ITT.
Minimum level(s) of standards possibly required: Insurance — the Supplier meets or exceeds our minimum required levels. It is acceptable to provide details of quotations to demonstrate that adequate insurance will in place if the Supplier is awarded the Contract. Insurance levels required:
— Employers Liability (minimum 5 000 000 GBP cover),
— Public Liability (minimum 5 000 000 GBP cover),
— Professional Indemnity (minimum 5 000 000 GBP cover)
Tenderer’s average annual turnover for each of the last 2 financial years is equal to or higher than the turnover requirement of at least 400 000 (four hundred thousand) GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 58 of the Public Contracts Regulations 2015 and as set out in the ITT.
Minimum level(s) of standards possibly required:
Successful implementation of a similar Together for Families software system within the last 5 years, evidenced by suitable references.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CS/C 06/2016

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.6.2016 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The date for return of tenderers proposals, conditions for opening tenders, evaluation process and evaluation criteria will be detailed in the subsequent Invitation to Tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.5.2016

 

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