Tobacco Testing 2013 -2015 for Department of Health

Tobacco Testing 2013 -2015 for Department of Health

The Service Provider will manage the testing and surveillance of test samples of cigarettes on sale in the UK on behalf of the Authority (the Department of Health, DH) and provide expertise in the area of testing tobacco and its associated products.

UK-London: research services

2012/S 160-267424

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road, Elephant & Castle
For the attention of: Sue Mulcock
SE1 6LH London
UNITED KINGDOM
Telephone: +44 2079726014

Internet address(es):

General address of the contracting authority: www.dh.gov.uk

Address of the buyer profile: www.dh.gov.uk/en/Procurementandproposals/Tenders/Informationaboutprocess/index.htm

Electronic access to information: ttp://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/
Electronic submission of tenders and requests to participate: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Tobacco Testing 2013 -2015.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 8: Research and development services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Department requires a Service Provider to help the UK fulfil its statutory obligations as set out in 2001/37/EC, to meet the requirements of SI 3041/2001 and SI 2473/2007 in relation to the determinations of Tar, Nicotine and Carbon monoxide yields of cigarettes and surveillance of picture warnings. The Service Provider will manage the testing and surveillance of test samples of cigarettes on sale in the UK on behalf of the Authority (the Department of Health, DH) and provide expertise in the area of testing tobacco and its associated products. The Contract will be initially for a period of three years from 1.1.2013 to 31.12.2015, with standard DH break clauses at the end of each year and an option to extend for a maximum of two years from 31.12.2015, depending on successful delivery of the 3-year Contract.
The provider must meet the following requirements:
— Demonstrate their independence from the tobacco industry,
— Have the capacity to carry out the skill requirement in terms of human resources, technical expertise, quality systems, smoking and analytical instruments, electronic reporting systems and provide evidence to show that it is capable of executing a programme of work of the magnitude required,
— Hold national accreditation in respect of the smoking and analyses it requires to undertake, in order to satisfy the outputs of the skill requirement,
— Fulfil the requirements of an independent testing laboratory as set out by the European Commission,
— Take part in annual collaborative (round robin) tests,
— Demonstrate work-based experience of tobacco (in particular cigarette) technology and the principles of cigarette manufacture,
— Have an up-to-date knowledge of the main types of instrumental chemical analysis, smoking methodologies and their limitations.
II.1.6)Common procurement vocabulary (CPV)

73110000, 73300000, 73111000, 73100000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 1,00 and 400 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Contract will be initially for a period of three years from 1.1.2013 to 31.12.2015, with standard DH break clauses at the end of each year and an option to extend for a maximum of two years from 31.12.2015 depending on successful delivery of the 3-year Contract.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parent Company or other guarantees may be required in certain circumstance. Details will be given within the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be given in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Publich Contract Regulations 2006.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please refer to ITT document.
Minimum level(s) of standards possibly required: Please refer to ITT document.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to ITT document.
Minimum level(s) of standards possibly required:
Please refer to ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 15.10.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Department reserves the right to extend the contract by a further period up to maximum of 2 years. Potential suppliers should note that, in accordance with Government’s policies on transparency, DH intends to publish the Invitation to Tender (ITT) document, and the text of any Framework Agreement/Contract awarded subject to possible redactions at the discretion of DH. Further information on transparency can be found at http://www.cabinetoffice.gov.uk/content/transparency-overview.

Note: The following link will take you to the guidance documentation for using the Departments BMS system (etendering portal). http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm.

Instructions for Conditions of Participation:
All participants must complete an Invitation to Tender Document (ITT) which covers Economic and Financial.
Capacity and Technical Capacity.
This procurement exercise will be conducted on the DH eTendering portal at: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMs/index.htm

We call this system BMS (Business Management Systems).
Candidates wishing to be considered for this contract must register and download and complete an ITT through the DH eTendering portal (BMS).
Registration is a simple one-step process:
The supplier must register as a company/organisation, then each employee who may undertake a tendering exercise must then register as an individual.
Once this stage is completed, it is then possible to register and download this tender.
Note: Standard BMS functionality will only acknowledge one recipient per supplier for each individual tender.
If you require the tender to be seen by multiple users we suggest using a centralised e-mail address (eg. dhtenders@example.com).

Log on instructions are as follows:
Stage 1 – New Suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above.
b) Click on ‘New Supplier’.
c) Complete and send the details in the automated e-mail address that appears.
d) Within 3 working days, you will receive an email with your login information; a unique username and password.
Note: standard BMS functionality requires the registered e-mail address to fuction as individual’s username.
Post registeration.
Once registered, candidates must express interest as follows.
a) Go to the link above.
b) Select ‘Login into e-Tendering System’.
c) Select sourcing home page and enter ITT number 58592 in search field provided.
d) Select radio button and click on quick link to intent to participate, review documentation and upload your response.
e) You must then publish your reply using the publish button.
For any support in submitting your ITT, please contact the eTendering Helpdesk at +44 1132545777. This helpdesk is available from 10:00am to 4:00pm, Monday to Friday.
Please Note: Registration on the DH secure portal is not entering onto a preferred supplier list. Registeration is solely to be able to interact with the Department electronically.
The closing date for receipt of tenders will be 15.10.2012 at 12:00pm.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice of England and Wales
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476336
Internet address: http://www.hmcourts-service.gov.uk
Fax: +44 2079476807

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations (as amended) the Department will notify tenderers, by electronic means, or by facimile, of the standstill period before which any contract(s) will be entered into. This standstill shall not end before at least midnight at the end of the 10th working day. Where, exceptionally, nonelectronic means of communication is used, the different timescale as set out in the Regulations shall apply. This standstill period provide unsuccessful tenderers with the opportunity to challenge the Department’s decision. If they consider they have sufficient grounds to do som they can suspend the award within this period, by lodging a claim form at the High Court (and following the various other formalities required by the Regulations and the rules of Court for service).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.8.2012

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