Topographical Survey Services Framework

Topographical Survey Services Framework

CORMAC Solutions is conducting this procurement for the purpose of procuring a framework agreement for the provision of topographical survey services for its proposed projects.

United Kingdom-Wadebridge: Topographical services

2016/S 160-289382

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

CORMAC Solutions Ltd
Strategic Procurement, Higher Trenant Road
PL27 6TW
United Kingdom
Contact person: Tim Hack
Telephone: +44 1872323313
NUTS code: UKK30
Internet address(es):Main address:
I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Topographical Survey Services.

Reference number: CSL2016.09F

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

CORMAC Solutions is conducting this procurement for the purpose of procuring a framework agreement for the provision of topographical survey services for its proposed projects.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK30
Main site or place of performance:

The county of Cornwall.

II.2.4)Description of the procurement:

Cornwall Council is the Highway Authority for the county’s road network with exception of the trunk roads (A30 and A38) which are managed by Highways England. Cornwall Council currently has in place a direct ‘passporting’ of appropriate works arrangement with CORMAC Solutions. CORMAC Solutions will therefore act as the main body responsible for managing the Topographical Survey Services Framework.

The information produced here forms the Scope of Topographical Survey Services which may be required through the Contract.

Topographical surveys are typically requested from our Engineering & Structures Design Groups (EDG & SDG) prior to preliminary design works for highways schemes. The requirements can range from a large survey for a proposed town/village bypass, down to small scale junction improvements or road realignments. Surveys are also required of existing bridges, culverts or retaining wall where a lot of detail may be required in a small area for potential strengthening or replacement schemes. In addition, surveys can also be requested from our Engineering Services Laboratory (ESL) for the location of boreholes, trial pits or of embankments for stabilisation schemes.

Other aspects of the commission could include monitoring slopes and structures for movement, provision of Park and Ride facilities and regeneration of towns and villages.

Although the majority of the surveys are small to medium in size, it is important to ensure that any supplier has the capacity to undertake large scale surveys with sufficient resources.

In addition the range of services procured through the Contract may be developed and expanded in consultation with the Consultant to suit particular areas of expertise available from both Parties to the Contract.

The intention is to appoint the three contractors submitting the most economically advantageous tenders to CORMAC Solutions having regard to both quality and price. CORMAC Solutions will either place an order with the contractor submitting the most economically advantageous offer (first placed contractor) or process a mini competition exercise between the 3 appointed contractors.

This procurement is a re-issue of CORMAC Solutions CSL2016.05F Topographical Surveys tender which failed to attract a sufficient number of compliant bids. OJEU reference 2016/S 109-194380 refers.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality questions / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Subject to any termination rights contained within the Framework Agreement, CORMAC Solutions proposes to enter into the Framework Agreement for a maximum period of 4 years, undertaken as a 2 year + 1 year + 1 year option. The anticipated Commencement Date is 1.11.2016.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 109-194380

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/09/2016
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 28/09/2016
Local time: 09:00

CORMAC Head Office, Higher Trenant Road, Wadebridge, Cornwall, PL27 6TW.

Information about authorised persons and opening procedure:

Tender opening will be undertaken by the Strategic Procurement Manager, plus one procurement team member in front of an independent witness.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and/or site visit. Organisations must be able to demonstrate through the Invitation to Tender document that they possess the necessary skills, knowledge and experience to undertake this service.

1. The contract(s) to be entered into shall be considered as contract(s) made under English law and subject to the exclusive jurisdiction of the English Courts;

2. CORMAC Solutions Ltd reserves the right not to enter into any agreement or award any contract as a result of this notice and to vary or change or not to proceed with this competition at any stage of the procurement process;

3. CORMAC Solutions Ltd shall not be responsible for any costs incurred by any organisation responding to this notice;

4. If any organisation considers that any information supplied by it to CORMAC Solutions Ltd is commercially sensitive or confidential in nature this should be highlighted and the reasons for (and duration of) its commercial sensitivity or confidentiality specified. Each organisation should be aware that even where it has been indicated that information is commercially sensitive or confidential; CORMAC Solutions Ltd may be required to disclose it pursuant to the Freedom of Information Act 2000 and Environmental Regulations 2004 in response to a request where such disclosure is considered to be in the public interest. Please note that receipt by CORMAC Solutions Ltd of any material marked ‘confidential’ or equivalent shall not be taken to mean that CORMAC Solutions Ltd accepts any duty of confidence by virtue of that marking.

5. Organisations will be provided with detailed instructions concerning the information they must provide. This will be contained in the Invitation to Tender document. Consideration will only be given to those organisations which complete and return the ITT. The ITT can be obtained by submitting an expression of interest by email to:

VI.4)Procedures for review

VI.4.1)Review body

Cornwall Council Legal Services
NCH Treyew Road Truro Cornwall
United Kingdom
Telephone: +44 1872323313Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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