Torbay Council Library Services Procurement

Torbay Council Library Services Procurement

This specification sets out the Authority’s requirements for its Library Service by identifying a series of outcomes and outputs and minimum performance standards.

United Kingdom-Torquay: Library management services

2017/S 041-075006

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
United Kingdom
Contact person: Miss Tracey Field
Telephone: +44 1803208391
E-mail: procurement.team@torbay.gov.uk
NUTS code: UKK42
Internet address(es):Main address: http://www.torbay.gov.uk/

Address of the buyer profile: http://www.torbay.gov.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:https://procontract.due-north.com/Advert/Index?advertId=96a2f676-e7f9-e611-80dd-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/Advert/Index?advertId=96a2f676-e7f9-e611-80dd-005056b64545

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Torbay Library Services.

Reference number: DN244093

II.1.2)Main CPV code

79995000

II.1.3)Type of contract

Services

II.1.4)Short description:

Torbay Council, like most authorities, is experiencing unprecedented pressure on its finances and must make savings and efficiencies from its annual budget.

The Authority has considered whether or not there are different ways of delivering Library Services that represent better value for money, reduce operating costs, provide sustainability and deliver a more modern, innovative service.

In July 2016 the Authority ran a bidder event which gave organisations an opportunity to advise the Authority how the service could be improved and achieve savings.

As a result the Authority is undertaking a formal procurement exercise and seeks a Service Provider to deliver Library Services on its behalf, providing value for money and reducing the Library service budget.

This specification sets out the Authority’s requirements for its Library Service by identifying a series of outcomes and outputs and minimum performance standards.

II.1.5)Estimated total value

Value excluding VAT: 9 044 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

92500000
92510000
79995000
92511000

II.2.3)Place of performance

NUTS code: UKK42
Main site or place of performance:

The Torbay local authority area.

II.2.4)Description of the procurement:

Torbay Council, like most authorities, is experiencing unprecedented pressure on its finances and must make savings and efficiencies from its annual budget.

The Authority has considered whether or not there are different ways of delivering Library Services that represent better value for money, reduce operating costs, provide sustainability and deliver a more modern, innovative service.

In July 2016 the Authority ran a bidder event which gave organisations an opportunity to advise the Authority how the service could be improved and achieve savings.

As a result the Authority is undertaking a formal procurement exercise and seeks a Service Provider to deliver Library Services on its behalf, providing value for money and reducing the Library service budget.

This specification sets out the Authority’s requirements for its Library Service by identifying a series of outcomes and outputs and minimum performance standards.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 9 044 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

Contract for an initial period of 5 years (60 months), with an option to extend for up to a further 5 years (60 months), giving a total possible contract duration of 10 years (120 months).

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

The selection criteria are stated in the procurement documents.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The contract performance conditions are stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The UK does not have an official review body
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/02/2017

 

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