Total Facilities Management Service London

Total Facilities Management Service London

To procure a total Facilities Management Service for all conventional service disciplines across the Clare Hall estate through a provider via competitive tender. 

United Kingdom-London: Building and facilities management services

2018/S 007-011636

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University College London
Gower Street
London
WC1E 6BT
United Kingdom
Contact person: Procurement Services
E-mail: tenders.procurement@ucl.ac.uk
NUTS code: UKIInternet address(es):Main address: https://www.ucl.ac.uk/procurement/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/ucl/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/ucl/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of a Total Facilities Management (TFM) service to the Clare Hall facility

Reference number: UCL-PROC-604

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

To procure a total Facilities Management Service for all conventional service disciplines across the Clare Hall estate through a provider via competitive tender. The Clare Hall estate comprises a diverse mix of 12 buildings of varied age, design and function, with net internal area totalling around 16,787 m2 set in a site of approximately 22 acres, which includes tennis courts and a car park. The Clare Hall facility has varied functions and includes offices, laboratories, teaching and research facilities. Initially, only 5 of the 12 buildings will be operational and in use, with others coming on line as and when required. The scheduled services to be provided will be inclusive of, but not limited to:

— total cleaning,

— engineering (M and E services),

— security (staffing and systems),

— landscaping,

— pest control,

— catering,

— waste and hazardous waste,

— Staff Transport (To and from Potter’s Bar station).

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

To procure a total Facilities Management Service for all conventional service disciplines across the Clare Hall estate through a provider via competitive tender. The Clare Hall estate comprises a diverse mix of 12 buildings of varied age, design and function, with net internal area totalling around 16,787 metres squared set in a site of approximately 22 acres, which includes tennis courts and a car park. The Clare Hall facility has varied functions and includes offices, laboratories, teaching and research facilities. Initially, only 5 of the 12 buildings will be operational and in use, with others coming on line as and when required. The scheduled services to be provided will be inclusive of, but not limited to:

— Total cleaning

— Engineering (M and E services)

— Security (staffing and systems)

— Landscaping

— Pest control

— Catering

— Waste and hazardous waste

— Staff Transport (To and from Potter’s Bar station).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Contract: 3+1+1 Contract extension for two additional years possible.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Selection criteria as stated in the procurement documents.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Selection criteria as stated in the procurement documents.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/02/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/04/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

University College London (UCL) is not a body governed by public law within the meaning of the Public Contracts Regulations 2015 and is not subject to the procurement legislation. Where UCL advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. UCL reserves its rights in full to adapt or step outside the procedures in the procurement legislation as UCL considers necessary. The tender process is being conducted electronically via In-tend. Suppliers are required to register on this website: https://in-tendhost.co.uk/ucl/ in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed by UCL. Tenders must not be sent, and will not be accepted by fax or email. UCL shall have no liability for any costs, expenses, fees or charges (including third party charges) by those expressing interest in and/or tendering for this opportunity. No contract shall exist between any bidder and UCL until such time as a contract is awarded to a successful bidder. UCL reserves the right to make any changes to the procurement as it may require at any time with no liability on its part.

VI.4)Procedures for review

VI.4.1)Review body

Royal Court of Justice
The Strand
London
WC2A 2LL
United Kingdom
Telephone: +44 2079476000Internet address:www.hmcouts-service.gov.uk

VI.4.2)Body responsible for mediation procedures

Cabinet Office
70 Whitehall
London
SW1A 2AS
United Kingdom
Telephone: +44 2079476000
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/01/2018

 

Read More

Facilities Management Marketplace – Multi Supplier Framework Contract

Hard and Soft FM Tender Reading

Property Management Contract Widnes

Facilities Management Tender Manchester

Total Facilities Management Services Contract Oxfordshire and Surrey