Trades Framework Agreement (Buildings) 2013 – 2017

Trades Framework Agreement (Buildings) 2013 – 2017

The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service.

UK-Stornoway: Repair and maintenance services of building installations

2013/S 014-019489

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): CX Dept
For the attention of: The Chief Executive
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 8456007090
Fax: +44 1851705349

Internet address(es):

General address of the contracting authority: http://www.cne-siar.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00262

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Comhairle nan Eilean Siar
Council Offices, Sandwick Road
Contact point(s): CX Dept
For the attention of: The Chief Executive
HS1 2BW Stornoway
UNITED KINGDOM
Telephone: +44 1851822639
E-mail: icockburn@cne-siar.gov.uk
Fax: +44 1851705349
Internet address: http://www.cne-siar.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Lews Castle College – Isle of Lewis

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Trades Framework Agreement (Buildings) 2013 – 2017
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The Western Isles Area
NUTS code UKM64
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 300
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)
The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service.
The framework includes a range of Lots, responses to which will be categorised as follows:
Reactive Repairs and Low Value Works (Not exceeding GBP 1000)
Minor Maintenance and Planned Work (Over GBP 1,000 and up to GBP 50,000)
The Comhairle will undertake a quality and price evaluation to rank contractors for each Lot in accordance with how economically advantageous their tenders are. Reactive Repairs and Low Value Works will be allocated to contractors in accordance with their ranking on the framework for the Lot in question. Minor Maintenance and Planned Work will be allocated after inviting quotations from all contractors on the framework for the Lot in question.
The Scope of Requirements explains the provisions in detail.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=250922.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=250922.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

50700000, 50531100, 45111100, 44112200, 90922000, 45410000, 45431000, 45420000, 50750000, 45262100

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
see tender documents
Estimated value excluding VAT: 3 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2013. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Air Conditioning, Ventilation and Refrigeration

1)Short description
To inspect and maintain equipment throughout the Western Isles in accordance with the F-gas Regulation No 842/2006.In addition to routine maintenance inspections, contractors will be expected to respond to emergency and non-routine calls as they arise. Contractors should have Refcom F-gas, B&ES or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
See tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Automatic Doors
1)Short description
To inspect and maintain automatic doors throughout the Western Isles in accordance with BS 7036.In addition to biannual maintenance inspections, Contractors will be expected to respond to emergency and non-routine calls as they arise. Contractors should have ADSA or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Builder Work
1)Short description
To undertake a range of reactive and planned maintenance of a minor works nature, within council properties throughout the Western Isles. Contractors should hold NFB, NHBC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 5 Lot title: Carpentry and Joiner Work
1)Short description
To undertake a wide range of reactive and planned maintenance within council properties throughout the Western Isles. Contractors should hold NFB, NHBC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000, 45420000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 6 Lot title: Data Cabling
1)Short description
To undertake predominantly planned maintenance, mainly to council owned office accommodation throughout the Western Isles. Contractors should be experienced in the use of Cat5,Cat6 and fibre optic installations.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 7 Lot title: Demolition
1)Short description
Works will be planned, of a minor nature and carried out in accordance with HSE Approved Code Of Practice throughout all areas of the Western Isles. Contractors should hold NFDC,NDTG or equivalent accreditation.
2)Common procurement vocabulary (CPV)

45111100

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Domestic Gas Servicing and Maintenance
1)Short description
In accordance with The Gas Safety (Installation & Use) Regulations 1998, Contractors will be expected to undertake both reactive and planned maintenance throughout the Western Isles. Contractors should hold Gas Safe accreditation as a minimum requirement.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 9 Lot title: Electrical Work (SJIB,NICEIC,SELECT)
1)Short description
Contractors will be expected to carry out both reactive and planned maintenance throughout the Western Isles in accordance with BS 7671 (2011). Contractors must have NICEIC or SELECT accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 11 Lot title: Fixed Installation Testing
1)Short description
In accordance with HSE legislation and BS: 7671(2011), Contractors will be expected to adhere to a planned programme of inspections within council properties throughout the Western Isles. Contractors must have NICEIC or SELECT accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 12 Lot title: Floorcovering
1)Short description
Work will be of a planned nature focusing mainly on replacement carpeting/lino within council owned office accommodation through the Western Isles. Contractors should ideally have CFA or equivalent accreditation.
2)Common procurement vocabulary (CPV)

44112200

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 13 Lot title: Gym Equipment
1)Short description
Contractors will be required to inspect, maintain and repair gymnastic equipment within all council owned schools throughout the Western Isles. Contractors should have SAFEA,FSPA or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 14 Lot title: Lift Maintenance
1)Short description
In accordance with the Lift Regulations 1997and PUWER Regulations 1998, Contractors will be expected to undertake both planned maintenance and reactive repairs throughout the Western Isles. Contractors should hold LEIA or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50750000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 15 Lot title: Lightning and Chimney Inspections
1)Short description
Contractors will be expected to undertake annual maintenance inspection of the council’s chimneys & towers throughout the Western Isles. Contractors will be expected to hold ATLAS or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 16 Lot title: Malibu Bath Servicing
1)Short description
Located within each of the 4 care homes, Contractors will be expected to carry out annual maintenance inspections and non routine repairs as they arise. Contractors will be expected to have NICEIC or SELECT accreditation as a minimum requirement.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 17 Lot title: Mansafe Systems
1)Short description
Annual maintenance inspection required to the Fall Arrest System on 4 properties in accordance with the Work At Height Regulations. Supplier should ideally hold INSPEC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 18 Lot title: Painterwork
1)Short description
Works will be planned and of a minor nature within all council owned properties throughout the Western Isles. Contractors should ideally hold membership in either the Painting & Decorating Federation or the Scottish Decorators Federation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 19 Lot title: Pest Control
1)Short description
The suppression, eradication and removal of rodents, insects and birds at various properties throughout the Western Isles on a cyclical basis throughout the year. Contract currently in place until March 2014. Contractors should hold NPTA or equivalent accreditation.
2)Common procurement vocabulary (CPV)

90922000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2014. Completion 31.3.2017
5)Additional information about lots
Lot No: 20 Lot title: Plastering and Tiling
1)Short description
Works will be planned and of a minor nature within all council owned properties throughout the Western Isles. Contractors should hold NFB,NHBC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

45410000, 45431000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 21 Lot title: Plumbing (non-gas)
1)Short description
Contractors will be expected to carry out a range of plumberwork on both a reactive and a planned basis within council properties throughout the Western Isles. Contractors should hold accreditation in either of the following: SNIPEF, SNIJIB, APHC or equivalent
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 22 Lot title: Roofing (Fibreglass)
1)Short description
Works will be planned and of a minor nature within all council owned properties throughout the Western Isles. Contractors should ideally hold NFRC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 23 Lot title: Roughcasting
1)Short description
Works will be planned and of a minor nature within all council owned properties throughout the Western Isles. Contractors should ideally hold NFB,NHBC or equivalent accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 24 Lot title: Scaffolding
1)Short description
Work will mainly be of a planned nature and carried out in accordance with the HSE Approved Code of Practice. Contractors should have suitably trained personnel who are experienced in the safe use of scaffolds.
2)Common procurement vocabulary (CPV)

45262100

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 25 Lot title: Streetlighting
1)Short description
To undertake a range of reactive and planned electrical maintenance activities throughout the Western Isles in accordance with BS 7671 (2011).Contractors will be expected to hold NICEIC or SELECT accreditation as a minimum requirement.
2)Common procurement vocabulary (CPV)

50232100

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 10 Lot title: Fire Appliance Servicing
1)Short description
Annual servicing of fire extinguishers, appliances and equipment to council owned properties throughout the Western Isles in accordance with BS 5306.Contractors must have either BAFE or FIA accreditation.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Boiler Maintenance
1)Short description
To biannually inspect and service oil and gas fired boiler/burner units throughout the Western Isles and attend to emergency and non-routine calls as they arise. Contracts currently in place until June 2013. Contractors should hold Gas Safe and OFTEC accreditation.
2)Common procurement vocabulary (CPV)

50531100

3)Quantity or scope
see tender documents
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and Several Liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documents
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documents
Minimum level(s) of standards possibly required: See tender documents
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See tender documents
Minimum level(s) of standards possibly required:
See tender documents
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: See tender documents
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 238-392387 of 11.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
25.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 25.3.2013 – 14:00
Place:

Stornoway

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2017
VI.2)Information about European Union funds
VI.3)Additional information
The Authority is a public authority within the meaning of the Freedom of Information (Scotland) Act 2002 (the Act). All correspondence and documentation submitted will be subject to the Authority’s duties under the Act and may be disclosed in processing a request for information made under the Act. The applicant should specify whether any information submitted should not be disclosed because of its sensitivity and should specify why the information is considered to be sensitive. The Authority will then consult with the applicant in considering any request for information deemed by the applicant and the Authority as being sensitive before replying to such a request.
Community Benefit information is requested as part of the evaluation process.
(SC Ref:250922)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum of 10 calendar days standstill period at the point where the intention to award the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within three months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.1.2013

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