Traffic Management Services Tender

Traffic Management Services Tender

To supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken.

United Kingdom-Hengoed: Traffic control services

2016/S 061-102591

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Contact person: Chris Davidge
Telephone: +44 1443863063
E-mail: davidc1@caerphilly.gov.uk
Fax: +44 1443863167
NUTS code: UKL16Internet address(es):Main address: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Traffic Management Services.

Reference number: CCBC/PS1417/16/CD

II.1.2)Main CPV code

63712700

II.1.3)Type of contract

Services

II.1.4)Short description:

Caerphilly County Borough Council’s is seeking tenders from road traffic management contractors in order to supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken. These services will be required beyond the in-house resources that may initially be used and at the sole discretion of the Council.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=42850.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Lot 2 — Weekday (No Restricted Hours)

Lot No: 2

II.2.2)Additional CPV code(s)

34923000

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the geographical area of Caerphilly County Borough.

II.2.4)Description of the procurement:

Caerphilly County Borough Council’s is seeking tenders from road traffic management contractors in order to supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken. These services will be required beyond the in-house resources that may initially be used and at the sole discretion of the Council.

The procurement process for this framework will follow the Open Procedure in accordance with EU Procurement Regulations.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 40 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is the intention of the Council to award the contract in Lots as part of the framework agreement. The period of the framework is anticipated to run from the 13.6.2016 to 12.6.2019 including the option to extend for an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3 — Saturday (No restricted Hours)

Lot No: 3

II.2.2)Additional CPV code(s)

34923000
63712700

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the geographical area of Caerphilly County Borough.

II.2.4)Description of the procurement:

Caerphilly County Borough Council’s is seeking tenders from road traffic management contractors in order to supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken. These services will be required beyond the in-house resources that may initially be used and at the sole discretion of the Council.

The procurement process for this framework will follow the Open Procedure in accordance with EU Procurement Regulations.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is the intention of the Council to award the contract in Lots as part of the framework agreement. The period of the framework is anticipated to run from the 13.6.2016 to 12.6.2019 including the option to extend for an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 4 — Sunday (No restricted Hours)

Lot No: 4

II.2.2)Additional CPV code(s)

34923000
63712700

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the geographical area of Caerphilly County Borough.

II.2.4)Description of the procurement:

Caerphilly County Borough Council’s is seeking tenders from road traffic management contractors in order to supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken. These services will be required beyond the in-house resources that may initially be used and at the sole discretion of the Council.

The procurement process for this framework will follow the Open Procedure in accordance with EU Procurement Regulations.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 20 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is the intention of the Council to award the contract in Lots as part of the framework agreement. The period of the framework is anticipated to run from the 13.6.2016 to 12.6.2019 including the option to extend for an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 1 — Weekday (Restricted Hours)

Lot No: 1

II.2.2)Additional CPV code(s)

34923000
63712700

II.2.3)Place of performance

NUTS code: UKL16
Main site or place of performance:

Within the geographical area of Caerphilly County Borough.

II.2.4)Description of the procurement:

Caerphilly County Borough Council’s is seeking tenders from road traffic management contractors in order to supply a service of managing road traffic on roads within the borough whilst general maintenance of the highways is undertaken. These services will be required beyond the in-house resources that may initially be used and at the sole discretion of the Council.

The procurement process for this framework will follow the Open Procedure in accordance with EU Procurement Regulations.

II.2.5)Award criteria

Criteria below
Price

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

It is the intention of the Council to award the contract in Lots as part of the framework agreement. The period of the framework is anticipated to run from the 13.6.2016 to 12.6.2019 including the option to extend for an additional 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is a legal requirement for operatives setting up temporary traffic management on the public highway to hold the Unit 2 NRSWA (signing, lighting and guarding) Streetworks qualification card. The National Highways Sector Schemes accreditation is a requirement for those working on all Highways Agency controlled roads. The Council has adopted this industry standard.

It will be a mandatory requirement for all suppliers to hold a Health & Safety Accreditation through an SSIP approved Scheme under this Framework Agreement.

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

All work carried out must be in accordance with Chapter 8 of the Traffic Signs Manual 2006 and employees trained to National Highways Sector Schemes for Quality Management in Highway Works 12A / 12B / 12C / 12D.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/05/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/05/2016
Local time: 12:00
Place:

Offices of Caerphilly County Borough Council.

Information about authorised persons and opening procedure:

Authorised Officers of the Council via the Proactis eTendering System.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Tenderers must express an interest in this tender by completing the following process:

1. Log in to the Proactis Supplier Portal at https://supplierlive.proactisp2p.com/Account/Login

2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11).

3. Enter your correct Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and User Name, then click ‘Register’.

5. You will then receive an email from the system asking you follow a link to activate your account.

6. Please enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details.

7. In the Classification section please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile.

8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Please remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities.

9. Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process.

Once you have agreed click on the blue arrow to move on to the next stage.

10. Insert a password for the admin user and repeat it. The password MUST be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page.

11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed. Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button.

12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow.

13. Note the closing date for completion of the relevant project. To find all available documentation please dropdown the ‘Request Documents’ option and click to download all documents.

14. You can now either complete your response or ‘Decline’ this opportunity.

All queries are to be made via the messaging system on the Proactis portal. Please note we will not accept any questions/queries via telephone/email.

A supplier guide is available via the portal detailing how to use the Proactis eTender system.

If you require assistance please contact Natasha Ford 01443 863075 — fordn@caerphilly.gov.uk or the procurement team on 01443 863161. Procurement Clinics are also available should you require further assistance when completing and submitting your tender or for general tendering advice aside from this process.

(WA Ref:42850).

VI.4)Procedures for review

VI.4.1)Review body

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Hengoed
CF82 7PG
UNITED KINGDOM
Telephone: +44 1443863161
Fax: +44 1443863167Internet address:www.caerphilly.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/03/2016

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