Traffic Monitoring Equipment Repair Tender

Traffic Monitoring Equipment Repair Tender

The contract objective is to ensure that the survey data equipment is maintained and repaired to a high standard ensuring that minimal delays are experienced when there has been a failure of equipment hardware or software.

United Kingdom-Oxford: Traffic-monitoring equipment

2014/S 241-424325

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxfordshire County Council
County Hall, New Road
For the attention of: Peter Starr
OX1 1ND Oxford
UNITED KINGDOM
Telephone: +44 1865323111
E-mail: peter.starr@oxfordshire.gov.uk

Internet address(es):

General address of the contracting authority: http://www.oxfordshire.gov.uk

Address of the buyer profile: http://www.businessportal.southeastiep.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Traffic Monitoring Equipment Repair and Inductive Loop Installation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council manages traffic data throughout Oxfordshire through various methods which include 450 plus Automatic Traffic Counters (ATC) sites and 51 Automatic Number Plate Recognition Cameras (ANPR) sites. The ATC monitoring programme provides important information such as traffic growth and the effects of major schemes on the county road network. The contract objective is to ensure that the survey data equipment is maintained and repaired to a high standard ensuring that minimal delays are experienced when there has been a failure of equipment hardware or software. Failures in equipment are to be managed in a timely cost effective manner to ensure the smooth running of the operation.

II.1.6)Common procurement vocabulary (CPV)

34970000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Council manages traffic data throughout Oxfordshire through various methods which include 450 plus Automatic Traffic Counters (ATC) sites and 51 Automatic Number Plate Recognition Cameras (ANPR) sites. The contract objective is to ensure that the survey data equipment is maintained and repaired to a high standard ensuring that minimal delays are experienced when there has been a failure of equipment hardware or software. Start of contract 1.6.2015 for 36 months with an option to extend by up to 24 months.
Estimated value excluding VAT:
Range: between 200 001 and 250 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is for a period of 36 months. There is the option to extend the contract by up to 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the pre-qualification questionnaire/tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the pre-qualification questionnaire/tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the pre-qualification questionnaire/tender documentation.
Minimum level(s) of standards possibly required: As per the pre-qualification questionnaire/tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the pre-qualification questionnaire/tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The following criteria are set out in the PQQ.
Mandatory and Discretionary rejection criteria.
Economic and Financial standing.
Technical and Professional Ability under the following sub criteria:
— D1.1 Technical and Professional Resources,
— D1.2 Contract performance and experience,
— D1.3A to C Health and Safety arrangements and associated Enforcement,
— D1.3D Environmental and Sustainability issues,
— D1.3E Workforce composition and stability,
— D1.3F Staff training and development.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EE147

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.1.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.1.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

9.2.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.3.2015 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised officers of the organisation.
The date for opening of tenders is a best estimate at the time of despatch.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Oxfordshire County Council
UNITED KINGDOM

Body responsible for mediation procedures

Oxfordshire County Council
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Oxfordshire County Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Oxfordshire County Council
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

10.12.2014

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