Translation and Interpretation Services Tender – Nottingham

Translation and Interpretation Services Tender – Nottingham

The contract will consist of 4 lots: Lot 1: Verbal Face to Face Interpretation.

United Kingdom-Nottingham: Translation services

2018/S 052-115273

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Nottingham City Council
Nottingham
United Kingdom
E-mail: procurement@nottinghamcity.gov.uk
NUTS code: UK

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CPU 2235 Translation and Interpretation Services

Reference number: DN328226

II.1.2)Main CPV code

79530000

II.1.3)Type of contract

Services

II.1.4)Short description:

Nottingham City Council is seeking tenders for the provision of a range of Translation and Interpretation Services. The contract will consist of 4 lots: Lot 1: Verbal Face to Face Interpretation, Lot 2: Sensory Impairment, Lot 3: Telephone and Video Interpretation, Lot 4: Translation. Contractors are able to bid for one, multiple or all of the lots available. Up to 3 contractors will be awarded a contract for each Lot deliverable, contractors can bid for one, multiple or all of the lots available. The contract duration will be for 2 years with a possible extension of 1 years + 1 years at the Authority’s discretion. The framework will also be made available to a number of partner organisations, as outlined in the service specification.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Language Interpretation

Lot No: 1

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 1 will be accessed when the customer requires a spoken language to be translated into another language by an interpreter who is in physical attendance. The delivery of the service will be requested in different formats and is likely to include both consecutive and simultaneous interpretation, as required. Services should be available 24 hours a day, 365 days a year and must be delivered in a person centred manner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement will be established for a period of 2 years with the option to extend for up to 2 further years, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Sensory Impairment Translation & Interpretation

Lot No: 2

II.2.2)Additional CPV code(s)

79530000
79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 2 will be accessed where the customer requires translation and interpretation services for deaf and sensory impaired individuals. This includes, but is not limited to British Sign Language, Sign Language in other languages, lip speaking, video linguists, sign supported English and speech to text operators. It also includes translation into braille, easy read, audio transcription and communication with Deaf/Blind people. Services should be available 24 hours a day, 365 days a year and must be delivered in a person centred manner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement will be established for a period of 2 years with the option to extend for up to 2 further years, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Telephone and Video Interpretation

Lot No: 3

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 3 will be accessed when the customer requires a spoken language to be interpreted into another language by an interpreter over the telephone or by video link. Services must be available 24 hours a day, 365 days a year and must be delivered in a person centred manner.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement will be established for a period of 2 years with the option to extend for up to 2 further years, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Translation

Lot No: 4

II.2.2)Additional CPV code(s)

79530000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Lot 4 refers to the conversion of written documents into another language as text and it covers both hard copy and electronic translation services. Timescales for the completion of work and acceptable contractor cancellation period will be provided with each individual quote. It is anticipated that the majority of projects will not exceed five working days to complete. Contractors are required to have the necessary quality assurance arrangements in place to ensure effective project management of any larger scale projects required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Agreement will be established for a period of 2 years with the option to extend for up to 2 further years, at the Council’s discretion.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 13/04/2018
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Nottingham City Council
Nottingham
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/03/2018

 

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