Translation and Interpretation Services

Provide Translation and Interpretation Services for Rotherham Council

To provide Rotherham Metropolitan Borough Council and it’s partners with interpretation, translation and alternative formats of communication services.

United Kingdom-Rotherham: Translation services

2015/S 227-413469

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rotherham MBC
Riverside House, Main Street
For the attention of: Ms Laura Jevons
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255313
E-mail: laura.jevons@rotherham.gov.uk

Internet address(es):

General address of the contracting authority: http://www.rotherham.gov.uk/

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: Rotherham MBC
Riverside House, Main Street
For the attention of: Miss Laura Jevons
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255313
E-mail: laura.jevons@rotherham.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Rotherham MBC
Riverside House, Main Street
For the attention of: Miss Laura Jevons
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255313
E-mail: laura.jevons@rotherham.gov.uk

Tenders or requests to participate must be sent to: Rotherham MBC
Riverside House, Main Street
For the attention of: Miss Laura Jevons
S60 1AE Rotherham
UNITED KINGDOM
Telephone: +44 1709255313
E-mail: laura.jevons@rotherham.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4
http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

15-008 Translation and Interpretation Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

To provide Rotherham Metropolitan Borough Council and it’s partners with interpretation, translation and alternative formats of communication services. Rotherham require the provision of telephone interpretation in a wide variety of languages over the telephone, either for customers present in one of our offices or who are calling us from elsewhere. The interpretation will need to be of a high quality and by interpreters who have a good familiarity and understanding of local authority services. The telephone interpretation should be available quickly and consistently. Rotherham requires face to face interpretation in a wide variety of languages and situations -these tend to be where the subject matter is more complex and the discussions more involved. In some circumstances the face to face interpretation may be more informal, for instance at community meetings. The languages required include, Albanian, Arabic, British Sign Language, Mandarin, Czech, Farsi, Hungarian, Kurdish, Lingala. Lithuanian, Mirpuri dialect, Oromo, Polish, Punjabi, Pashto, Romanian, Russian, Slovak, Somali, Urdu. Rotherham also has a large number of disabled people in the Borough, many of whom have a range of communication access needs. These include the provision of information in Large Print, on Audio Tape, Braille, and interpretation in British Sign Language (and other communication methods used by Deaf, Hard of Hearing and Deaf Blind People). We also provide information in Easy Read for people with learning Disability/Difficulty/ and low levels of literacy.

II.1.6)Common procurement vocabulary (CPV)

79530000, 79000000, 79540000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

To provide Rotherham Metropolitan Borough Council and it’s partners with interpretation, translation and alternative formats of communication services. Rotherham require the provision of telephone interpretation in a wide variety of languages over the telephone, either for customers present in one of our offices or who are calling us from elsewhere. The interpretation will need to be of a high quality and by interpreters who have a good familiarity and understanding of local authority services. The telephone interpretation should be available quickly and consistently. Rotherham requires face to face interpretation in a wide variety of languages and situations -these tend to be where the subject matter is more complex and the discussions more involved. In some circumstances the face to face interpretation may be more informal, for instance at community meetings. The languages required include, Albanian, Arabic, British Sign Language, Mandarin, Czech, Farsi, Hungarian, Kurdish, Lingala. Lithuanian, Mirpuri dialect, Oromo, Polish, Punjabi, Pashto, Romanian, Russian, Slovak, Somali, Urdu. Rotherham also has a large number of disabled people in the Borough, many of whom have a range of communication access needs. These include the provision of information in Large Print, on Audio Tape, Braille, and interpretation in British Sign Language (and other communication methods used by Deaf, Hard of Hearing and Deaf Blind People). We also provide information in Easy Read for people with learning Disability/Difficulty/ and low levels of literacy.
RMBC reserve the right to award this contract in separate lots and may be in conjunction with other local authorities.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in days: 0 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/A.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

N/A.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This contract will be subject to key performance indicator monitoring.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Operators must be registered against any trade or professional registers.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the invitation to tender.
Minimum level(s) of standards possibly required: As stated in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the invitation to tender.
Minimum level(s) of standards possibly required:
As stated in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

0666
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.1.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

11.1.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

RMBC reserve the right to award this contract in separate lots and may be in conjunction with other local authorities.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Helen Chambers
Riverside House, Main Street
S60 1AE Rotheram
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.11.2015

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