Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Lothian and Borders Police
Police Supplies Branch, 254 / 256 Causewayside
For the attention of: Mr Keith Muirhead
EH9 1UU Edinburgh
Telephone: +44 1316628400
I.2)Type of the contracting authority
Body governed by public law
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Scottish police framework agreement for interpretation and translation services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UKM
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement
Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 2 400 000 GBP
II.1.5)Short description of the contract or purchase(s)
The successful Contractors will be required to provide a very broad range of qualified interpreters and translators,
Possibly covering over one hundred languages. It is intended that a minimum of three Contractors will be appointed to execute the whole Framework. It is anticipated that calls-off from the framework agreement will be awarded by application of the terms laid down in the Framework Agreement without reopening competition.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
All interpretation and translation services are included in scope – face-to-face interpretation, translation, telephone interpretation (the eponymous “Language Line”) and sign language interpretation. If successful framework contractors cannot provide the last two services themselves, then they must source from a reputable and suitably qualified third party, who must be approved by the relevant client organisation before any transaction can be enacted.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2013. Completion 31.12.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to have all the skills, competencies and accreditations via a relevant professional body or Trade Association.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Governed by Articles 23 – 26 of the Public Contracts (Scotland) Regulations 2012, transposing EU Directives. Further details will be contained in the pre-qualification questionnaire, available for download from the Bluelight.
Minimum level(s) of standards possibly required: Governed by Articles 23 – 26 of the Public Contracts (Scotland) Regulations 2006 transposing EU Directives. Further details will be contained in the pre-qualification questionnaire, available for download from the Bluelight eTendering Site.
Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be expected to provide evidence that they meet the stated technical capacity requirements contained in Articles 24/26 of the Public Contracts (Scotland) Regulations 2012.
Minimum level(s) of standards possibly required:
Governed by Articles 23 – 26 of the Public Contracts (Scotland) Regulations 2012 transposing EU Directives. Further details will be contained in the Pre-Qualification Questionnaire, available for download from the Bluelight eTendering Site.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Tenderers will be required to have all the skills, competencies and accreditations via relevant professional body or trade association.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: Secondary and tertiary evaluation criteria will be described in the tender documents. Primary criterion is the most economically advantageous (MEAT) tender or tenders.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 16.7.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.7.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
At the time of writing, Lothian and Borders Police and Strathclyde Police will take advantage of the framework agreement from its start date, and Tayside Police and Grampian Police may also join up then. It is anticipated that the remainder of the Forces and Other Body, as listed below, will participate in the Framework once their own existing arrangements for interpretation and translation services haveb expired, unless these conclude after 1 April 2013, at which time it is anticipated that the Framework will be novated to the new Police Service of Scotland. The remaining Forces and Other Body are:
— Fife Constabulary,
— Central Scotland Police,
— Northern Constabulary,
— Dumfries and Galloway Constabulary,
— Scottish Police Service Authority (SPSA).
PQQ information and Tenders can only be downloaded from the Bluelight e-Tendering Portal, to be found at www.bluelight.gov.uk
In order to download this tender your organisation must be fully registered as a supplier. Any queries regarding registration must be directed to the Bluelight Helpdesk.
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Lothian and Borders Police Board will issue to all tenderers by electronic means a formal Notification of the successful tenderers appointed to the framework agreement. The Notification will give reasons for the appointments and the earliest date that the appointments will be concluded, which date shall not be less than 10 days from the issue of the Notification. If proceedings are served on Lothian and Borders Police within this 10-day period the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings bought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 3 months of the date, which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceeding seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47.
VI.4.3)Service from which information about the lodging of appeals may be obtained