Translink Civil Engineering Professional Services Framework

Translink Civil Engineering Professional Services Framework

This framework will run for a 4-year period (subject to break clauses).

United Kingdom-Belfast: Civil engineering consultancy services

2015/S 216-395013

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Translink
Milewater Road
For the attention of: Paul McCollougn
BT3 9BG Belfast
UNITED KINGDOM
Telephone: +44 2890354029
E-mail: paul.mccollough@translink.co.uk

Internet address(es):

General address of the contracting entity: www.translink.co.uk

Address of the buyer profile: http://www.translink.co.uk/Corporate/Procurement/

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

001/0558/15 Civil Engineering Professional Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s):

The following is provided in good faith and is intended only as a preliminary background explanation to the Translink Group’s requirement it does not purport to be all inclusive. Northern Ireland Railways wish to establish a Framework of Economic Operators to provide Civil and Structural Design services to the NIR Railway network. This framework will run for a 4-year period (subject to break clauses). The estimated spend for this Framework over 4 years is in the region of 5 000 000 GBP. The anticipated contract start date is March 2016. Dates may be subject to change. The Translink Group reserve the right to accept part of any Tender from one or any number of Tenderers and may change the contracting strategy at any time. Once you have selected the action to ‘Express Interest’ you should view the CFT documents, then once you have completed your PQQ click on the ‘tender’ option in the menu and follow the instructions.

II.1.6)Common procurement vocabulary (CPV)

71311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Northern Ireland Transport Holding Company (NITHC) is a public corporation established under the Transport Act (NI) 1967 to oversee the provision of public transport in Northern Ireland. It is responsible for the operation of its subsidiary companies, Citybus (now Metro), NI Railways and Ulsterbus, which deliver passenger transport services.
Translink is the brand name of the 3 operating companies, which operate integrated, scheduled bus and rail services in Northern Ireland, including cross-border and cross-channel links under a Public Service Obligation. Translink is one of Northern Ireland’s largest employers, with over 3 500 employees, 80 000 000 passengers per annum and an annual turnover of 125 000 000 GBP.
NITHC owns and manages a diverse range of land and property assets in its portfolio including bus and rail passenger facilities, operational depot facilities and investment and income producing properties.
Northern Ireland Railways wish to establish a Framework of Economic Operators to provide Civil and Structural Design services to the NIR Railway network.
Typical examples of type of projects to be undertaken:
— Bridges and Culverts (under/overline);
— Footbridges;
— Viaducts;
— Tunnels;
— Earthworks and Retaining Structures;
— Rock Cuttings (including cliffs);
— Sea and River Defences;
— Platforms;
— Gantries;
— Third Party /and Miscellaneous Structures;
— Feasibility studies;
— Drainage solutions;
— Structural Clearances / Gauging to Platforms and Over-line Bridges;
— Miscellaneous Structures (Water Towers etc).
The Services are for the provision of the following services:
— Lead Consultant;
— Civil/Structural Engineer- Assessment and Design;
— Civil/Structural Engineer- Survey and Inspection;
— Civil/Structural Engineer Feasibility Studies and/or Reporting;
— Project Manager / NEC3 Contract Administrator;
— Site Supervisor — NEC3;
— Cost Management;
— CDM Co-ordinator / Lead Designer (for CDM regulations);
— CEEQUAL Assessor (if required).
The Civil Engineering Professional Services Framework will cover Civil and Structural disciplines but may also be used by other disciplines within Translink such as Permanent Way, Signaling and Telecoms, Network Engineering and Property as required to support the Economic Operators requirements.
The services for any project may be for all the above services or a selection of the above depending on the complexity of the project. Project Management services may be included for a specific scheme however depending on the scheme the Contracting Authority may opt to separate this service and award it separately.
It will be essential that the successful economic operator has or will establish a local (Northern Ireland) base with sufficient depth and range of resources which will allow a rapid deployment to any emergency incident on the railway network. Typically emergency incidents include failure to embankments/cuttings and damage bridges following a vehicle strike etc.
Some works within a railway engineering environment will involve overnight or weekend/Sunday working, when Absolute Possession of the track can be taken. Consultants may be required to mobilise at short notice and work during unsociable hours. It should be understood that appointed Economic Operators must be available to provide, resources at short notice for essential engineering works. A 24/7 ‘on call’ staffing arrangement will be required 365 days a year which includes holiday periods (e.g. including the Christmas period, etc).
Any person who requires to work ‘on or near the railway’ must adhere to the regulations of the current version of the NIR Rule Book and any other company regulations.
The Framework will be divided into 2 lots with each one being evaluated separately. Tenderers are welcome to apply for 1 or both lots:
— Lot 1 — Civil and Structural Professional Services Minor Works (2016-2020).
Framework Lot 1 is to be made up of a single Economic Operator. The Economic Operator (Lead Framework Supplier) will be given the opportunity to undertake orders for works on a call-off basis over the 4-year period (subject to break clauses). Larger works, or where a contract price cannot be agreed with the lead Framework Supplier, will go to the Network Engineering Framework for tender as a mini competition.
— Lot 2 — Network Engineering — 2016.
Framework Lot 2 is to be made up of 4 active members and 2 standby members. Active members will be awarded work packages through a random round robin system and tender for consultancy services for some projects via ‘mini-competitions’ as required. The Framework will have failure points whereby active members can be relegated and standby members promoted.
There is no maximum value of a scheme under either Lot 1 or Lot 2 the Framework. The only limit is the advertised spend limit for the Framework. Each Framework lot Contract is to be for a 4-year period duration, subject to break clauses. The Framework Contract is not a guarantee of any future workload, but demonstrates an intention to utilise those appointed Economic Operators to provide services where appropriate.
The estimated spend for this Framework over 4 years is in the region of 5 000 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

F required this will be listed in PQQ and ITT documentation on https://etendersni.gov.uk/epps

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

F required this will be listed in PQQ and ITT documentation on https://etendersni.gov.uk/epps

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

F required this will be listed in PQQ and ITT documentation on https://etendersni.gov.uk/epps

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes

Description of particular conditions: These will be listed in PQQ and ITT documentation on https://etendersni.gov.uk/epps

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentationhttps://etendersni.gov.uk/epps

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentationhttps://etendersni.gov.uk/epps

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: These will be listed in PQQ and ITT documentationhttps://etendersni.gov.uk/epps

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

The Translink Group file reference 001/0558/15 eTenders NI project reference 146367.

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

IV.3.4)Time limit for receipt of tenders or requests to participate

14.12.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: The Translink Group may make a call for competition at the end of the fixed contract period or after option(s) have been taken up; the Translink Group reserve the right to make a call for competition at any point deemed appropriate by the Translink Group and may make no call for competition should the requirement no longer be classified by the Translink Group as recurring.
VI.2)Information about European Union funds

VI.3)Additional information:

Let’s work together: follow us on Twitter at www.twitter.com/TranslinkB2B for opportunities worth 30 000 GBP or more.

Check out our website at www.translink.co.uk/Corporate/Procurement/

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Please see section VI.4.2

Body responsible for mediation procedures

Not Appicable

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Please see section VI.4.2

VI.5)Date of dispatch of this notice:

4.11.2015

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