Translink General Property Maintenance Framework

Translink General Property Maintenance Framework

Maintenance tasks will range from general building maintenance (joinery, roofing, civil engineering, fabrication), refurbishment.

United Kingdom-Belfast: Building and facilities management services

2016/S 070-123216

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Milewater Road
Contact point(s):
For the attention of: Helen Mc Kinney
BT3 9BG Belfast
Telephone: +90 759126

Internet address(es):

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Railway services
Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting entity:

001/0567/16 General Property Maintenance MC040.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Translink are seeking to appoint suitably qualified Contractor(s) to participate on a Framework to provide and respond to a wide variety of general property maintenance task orders required by Translink within the internal and external fabric of the buildings and their surrounding grounds over multiple sites. Maintenance tasks will range from general building maintenance (joinery, roofing, civil engineering, fabrication), refurbishment, repairs, decoration, cleaning and associated external works. Within the external works tasks orders, works will include surface repairs to roads and yards and general grounds maintenance. Grounds maintenance will also include for works associated with the upkeep and maintenance of grass and vegetation areas within the boundaries of Translink sites. Winter grounds maintenance will include for de-icing duties to maintain walkways and platforms in a safe condition during periods of frost and snow. On occasions the appointed contractor may be called upon by the Employer to appoint his own domestic subcontractors to provide maintenance cover for works not noted above and may include attendances and support for mechanical and electrical services operations. Such as maintenance of: — Plumbing and Heating systems — Gates and Barriers and Industrial doors — Electrical systems — Security Systems — Drainage systems The contract will be divided into 2 areas Northern (Lot 2) and Southern (Lot 1). The value of the extent of the maintenance works is estimated at Lot 1 — Southern Area — 500 000 GBP up to 825 000 GBP per annum Lot 2 — Northern Area — 400 000 GBP up to 715 000 GBP per annum This is an estimate only and is not guarantee of work 2 Framework Please note that Tenderers may apply for both Lot 1 and Lot 2. A Contractor successful on both lots awarded will however not be awarded a contract on both Lots. This is to ensure there is contingency available for Translink in both areas. In the event that a contractor is successful in both Lots, Translink will ask that bidder for their preferred choice of the 2 Lots. Translink reserves the right to appoint the second bidder as the main contractor for the Lot not preferred by the former bidder. The Framework will be composed of the 2 main contractors appointed for both Lots and also the second and third bidders for each Lots forming the reserves, giving a total of 6 contractors within the Framework. When required, both the Northern and Southern contractors and the reserves will be asked to tender for defined specified works/ maintenance projects in either area, typically for works estimated value of 10 000 GBP and above. Failure to provide tenders in such instances will be reflected in Performance Reviews noted in 4.1 below. On occasion contractors may be required to work in the alternate area, this would typically happen in the case of an emergency, under resource or specialist skill/knowledge. Translink will reserve the right to go outside the Framework should the tender for specified works/maintenance projects not provide Translink with value for money. The decision on what is deemed value for money will lie with Translink. 3 Term Service Requirements Works within this contract will principally be the following: — Joinery Maintenance and construction of new; doors, skirting, fencing, walls, roofs and support structures etc., Civil Maintenance of existing and construction of new; foundations, embankments, drainage systems, retaining structures etc., General Building Maintenance of existing and construction of new; fencing, cladding, walls, facades, glazing, tiling, ceilings, walkways, asbestos removal etc., Roads Maintenance of existing and construction of new; roads, platform surfaces, yards, car parks, road markings, gullies and manholes etc., Roofing Maintenance of existing and construction of new; roofs and any associated rainwater goods. Fabrication Maintenance of existing and construction of new; metal structures such as handrails, platforms, beams, columns, gates and steel frames etc Cleaning Power washing, gutter cleaning, graffiti removal, bin emptying, gum removal etc., Grounds Maintenance Grass cutting, weed spraying, leaf removal, weed removal, hedge and tree cutting and planting etc., Platform Maintenance Undertaking maintenance tasks on railway platforms including provision of Staff to provide safety protection on or near the railway Winter Duties Removing of ice and snow during the winter / spring to ensure passenger safety. Decoration Undertaking various painting works to Translink properties and associated structures. Signage Maintenance of existing and construction of new; signage across the network. Refurbishments Undertaking various construction and refurbishment works. This may include such items as; office, bathroom, passenger shelter refurbishments Labour Provision Provision of Staff to provide extra support for the in-house Maintenance Team. It should be noted that while every attempt has been made to reflect Translinks requirements, this list may not be exhaustive, and the Contractor may be asked to provide other general maintenance not listed The erection of appropriate safety barriers, notices, etc., is also the responsibility of the contractor to ensure the safety of all staff, Translink personnel and the public. Where required by Translink the Tenderer shall provide method statements confirming exact working practices to ensure this.

II.1.6)Common procurement vocabulary (CPV)

79993000, 50700000, 45210000, 45453100, 45213100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 6 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Previous projects general maintenance. Weighting 50

2. Vehicle tracking. Weighting 10

3. Previous Projects — performance and replicability of service. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.5.2016 – 15:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Translink Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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