Transport for London Ad Hoc FM Works Framework

Transport for London Ad Hoc FM Works Framework

5 Lots. Lot 1 — Mechanical works — London underground, Lot 2 — Electrical works — London underground.

United Kingdom-London: Construction work

2019/S 051-118260

Contract notice – utilities

Services

Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
Contact person: Mr Paul Booth
Telephone: +44 0
E-mail: PAULBOOTH2@TFL.GOV.UK
NUTS code: UKI
Internet address(es):Main address: https://tfl.gov.uk

Address of the buyer profile: https://tfl.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.6)Main activity

Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Minor, Additional and Ad Hoc FM Works

Reference number: DN391299

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Framework Agreements:

— Lot 1 — Mechanical works — London underground,

— Lot 2 — Electrical works — London underground,

— Lot 3 — Premises works — London underground,

— Lot 4 — Mechanical, electrical and fire works — TfL sites (excluding LU),

— Lot 5 — Building and premises works — TfL sites (excluding LU).

The specification for each lot is contained in the draft Works Information. Packages awarded under the frameworks shall typically range in value from 10 000 GBP to 300 000 GBP. However, TfL reserves the right to award work outside of this range. Reference: 1FM-AW.

1) Please complete and submit the Selection Questionnaire (parts 1, 2 and 3) — those with the highest scores will be shortlisted;

2) It is envisaged that no more than 5 suppliers will be appointed to each lot (with the exception of Lot 5 — no more than 7 suppliers). Bidders shall be selected on the basis of their ranked tender evaluation score.

Est value based on all lots and a 7-year (4 + 3-year) max term.

II.1.5)Estimated total value

Value excluding VAT: 85 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Mechanical (LU)

Lot No: 1

II.2.2)Additional CPV code(s)

45330000
45350000
51120000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Framework Agreements to allow the award of work packages across mechanical assets within the LU infrastructure — typically asset replacement, install of new systems, decommissioning of existing assets. Examples include but are not limited to works associated with:

— comfort cooling and temperature control,

— accommodation and public area ventilation,

— ductwork sampling and cleaning,

— tunnel and station ventilation,

— heating, hot/cold water piped works and related assets,

— station public area signage illuminated and non-illuminated,

— gas works, systems and equipment,

— building management systems,

— buried works — water and gas,

— smoke control and pressurisations fans,

— building works for making good including re-decoration,

— electrical works and power supplies,

— water sampling and quality checks,

— oil boilers and works,

— provide design works.

Est total value of this lot over a max. 7-year term between 12 600 000 GBP–19 000 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible renewal of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Electrical (LU)

Lot No: 2

II.2.2)Additional CPV code(s)

45310000
51110000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Framework Agreements to allow the award of work packages across electrical assets within the LU infrastructure — typically asset replacement, install of new systems, decommissioning of existing assets. Examples include but are not limited to works associated with:

— low voltage power systems,

— UPS and OLBI systems,

— electrical switchgear,

— lighting systems (normal and emergency),

— SET remedial works,

— lightning protection systems,

— earthing systems.

Est total value of this lot over a max. 7-year term between 4 000 000 GBP–5 200 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible renewal of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Premises (LU)

Lot No: 3

II.2.2)Additional CPV code(s)

45300000
45400000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Framework Agreements to allow the award of work packages across premises assets within the LU infrastructure — typically asset replacement, install of new systems, decommissioning of existing assets. Examples include but are not limited to works associated with:

— roofing,

— canopies and cladding,

— general building and building fabric,

— finishes, painting and decorating, tiling and wall cladding,

— kitchen fitting,

— general plumbing,

— toilet and shower,

— ceilings,

— windows and glazing,

— balustrading, handrails and banisters,

— stairs,

— drainage,

— platform surfaces and finishes,

— safety markings,

— road markings,

— flooring works,

— grounds maintenance and arboriculture,

— nosing stones,

— pest control,

— car park and road surfaces,

— welfare cabins and temporary accommodation,

— doors,

— lock and key supply/installation,

— automated security gates and road blockers,

— fencing and barriers,

— bollards, street furniture,

— water seepage remediation,

— invert and inspection chamber covers.

Est total value of this lot over a max 7-year term between 29 000 000 GBP–38 000 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible renewal of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Mechanical, Electrical and Fire Works — TfL Sites

Lot No: 4

II.2.2)Additional CPV code(s)

45310000
45330000
51110000
51120000
51700000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Framework Agreements to allow the award of work packages across mechanical, electrical and fire protection assets within the TfL infrastructure (excluding London Underground infrastructure) — typically asset replacement, install of new systems, decommissioning of existing assets. Examples include but are not limited to works associated with:

— boilers, burners, calorifier and heat exchanger systems,

— building management systems (including controls and associated elements),

— CAD drawing updates,

— CCTV surveying services (drains/ducts),

— domestic hot and cold water systems,

— electrical systems including associated controls and testing (including HV/LV),

— emergency electrical generation plant and equipment systems (including battery and fuel systems),

— emergency lighting systems,

— fresh air distribution systems,

— gas detection and distribution systems,

— uninterruptible power supply systems (UPS),

— green energy systems (including PV panels, turbines and all associated elements),

— HVAC systems (and associated equipment including fire dampers),

— life safety systems,

— lifts, escalators, dumb waiters, paternosters and associated systems,

— lifting equipment systems (including BMU/cradle systems/eye bolts),

— lightning protection systems,

— lighting systems (internal/external),

— mechanical and electrical plant systems,

— public health and plumbing systems (including sanitary and drainage waste),

— pumps,

— reactive and planned maintenance services,

— stair pressurisation systems,

— signage systems (including associated lighting),

— structured data cabling systems,

— trigeneration plant and equipment systems,

— ventilation extract and exhaust systems (including heat and smoke vents),

— waste water collection and harvesting systems,

— water storage, distribution and treatment systems (hot and cold water systems),

— water testing and treatment services including legionella testing,

— LV electrical systems including supplies, switchgear, distribution and new installations,

— lighting control systems,

— heating, ventilation and air conditioning (HVAC) systems,

— CAD drawing updates,

— ductwork sampling and cleaning,

— closed loop heating and cooling systems (LTHW and CHW),

— public health systems and plumbing,

— public area signage illuminated and non-illuminated,

— gas services, boilers, systems and equipment,

— buried services — water, gas and electrics,

— auto doors,

— manual and powered shutters,

— barriers, bollards and gates (all mechanised or manual),

— entry phone/intercom systems,

— utility metering and sub metering repairs and replacement,

— television or radio signal distribution,

— building works for making good following any mechanical and electrical works including redecoration,

— CHP maintenance.

Est total value of this lot over a max 7-year term between 4 000 000 GBP–6 000 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible extension of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Building and Premises Works — TfL Sites

Lot No: 5

II.2.2)Additional CPV code(s)

45310000
45320000
45330000
45340000
45400000

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

Framework Agreements to allow the award of work packages across buildings and premises assets across TfL (excluding LU infrastructure). Examples include but are not limited to works associated with:

— asset and fabric condition surveys,

— building barrier systems (including external fences, gates and bollards),

— building fabric internal and external (including inspections, associated fixtures, fittings and flagpoles),

— CAD drawing updates,

— drainage systems,

— external and internal repairs,

— staircases and fire escapes,

— gutters, drainage (internal and external), sewerage and rainwater systems (including manhole inspection and maintenance),

— handyperson services (reactive maintenance, building fabric and associated elements),

— locksmith services (excluding furniture keys),

— general building and building fabric,

— roofs,

— ceilings,

— canopies,

— stairs,

— finishes and wall cladding,

— pest control,

— kitchen/welfare works (excl M&E),

— car park surfaces,

— gates,

— grounds maintenance,

— refurbishments of office areas, toilets and kitchenettes,

— fire stopping,

— door repairs and replacements including fire and auto doors,

— building fabric internal and external condition surveys,

— fit out — office and/or commercial premises,

— building works for making good following any works including redecoration,

— strip out and minor demolition,

— window condition surveys,

— window maintenance,

— heritage restoration/repair.

Est total value of this lot over a max 7-year term between 11 300 000 GBP–17 000 000 GBP.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

Possible extension of up to 3 years.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 27
In the case of framework agreements, provide justification for any duration exceeding 8 years:
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 011-021716

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/04/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Transport for London
London
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/03/2019

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