Greater London Authority and Transport for London Architectural Design Panel

Greater London Authority and Transport for London Architectural Design Panel

GLA and TfL architecture design and urbanism panel.

UK-London: architectural, construction, engineering and inspection services

2012/S 90-148654

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Premises Projects and Commercial Services)
Windsor House 42- 50 Victoria St.
Contact point(s): http://https://eprocurement.tfl.gov.uk/epps/home.do
SW1H 0TL London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://http://https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: http://http://https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: http://http://https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please see Section VI.3 for a full list ofother Contracting Authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
GLA 80263, GLA and TfL architecture design and urbanism panel.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 138
Duration of the framework agreementDuration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000,00 and 30 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)
GLA and TfL architecture design and urbanism panel. This is a framework panel of architects and designers that will be available to The GLA Group of organisations, the 33 London Boroughs and the City of London Plus a numbe of other public sector organisations. For details of how to participate please see the attached documentation.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
There will be 14 categories (See Annex B).
Estimated value excluding VAT:
Range: between 1 000 000,00 and 30 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 12
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Urban strategies and area plans

1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
Urban strategies, area plans and research to underpin future policy.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 12 places on the panel.
Lot No: 2 Lot title: Architecture
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
Concept design, feasibility studies, detailed design through to construction information and monitoring for sophisticated, sensitive and commercially-grounded architecture projects.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 12 places on the panel.
Lot No: 3 Lot title: Site masterplanning and development feasibility
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
Site specific development feasibility studies and masterplans with innovative, commercially-grounded and sensitive solutions for complex mixed use development sites in both urban and suburban contexts.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 10 places on the panel.
Lot No: 4 Lot title: Public realm and landscape
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
To deliver concept design, feasibility studies, detailed design through to construction information and monitoring for sophisticated and sensitive landscape and public realm improvement projects of a scale ranging from small to large.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 12 places on the panel.
Lot No: 5 Lot title: Transport architecture and infrastructure design
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
To deliver concept design, feasibility studies, detailed design through to construction information and monitoring for sophisticated, contemporary, contextual and well integrated transport architecture projects.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 12 places on the panel.
Lot No: 6 Lot title: Underground, rail and specialist infrastructure
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
To deliver concept design, feasibility studies, detailed design through to construction information and monitoring for new or refurbished sophisticated, contemporary, contextual and well integrated underground, rail and specialist infrastructure design for elements such as bridges, airport components, cable cars and cycle hire stations.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 12 places on the panel.
Lot No: 7 Lot title: Design advice and design management
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
Experience of delivering high quality design in complex urban situations with specialist skills in one or more of the following areas; urban design, strategy, masterplanning, architecture, public realm, landscape design, transport infrastructure and interchange design.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 14 places on the panel.
Lot No: 8 Lot title: Environmental design and sustainability advice
1)Short description
We require practices and practitioners that are able to provide specific building design advice, guidance and parameters related to environmental sustainability of major schemes, transport infrastructure and building proposals of both new build and retrofits. The latter should maintain buildings’ characters with the aim of achieving the highest possible environmental sustainability standards.
A fuller description is included within the PQQ.
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require practices and practitioners that are able to provide specific building design advice, guidance and parameters related to environmental sustainability of major schemes, transport infrastructure and building proposals of both new build and retrofits. The latter should maintain buildings’ characters with the aim of achieving the highest possible environmental sustainability standards.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 6 places on the panel.
Lot No: 9 Lot title: Community engagement, local regeneration and event planning
1)Short description
We require practices and practitioners that are design-led, spatially and contextually aware and able to deliver grass roots, innovative local community engagement through long term involvement or short term interventions, workshops, events and similar to stimulate community activity and neighbourhood vibrancy in places throughout greater London.
A fuller description is included within the PQQ.
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require practices and practitioners that are design-led, spatially and contextually aware and able to deliver grass roots, innovative local community engagement through long term involvement or short term interventions, workshops, events and similar to stimulate community activity and neighbourhood vibrancy in places throughout greater London.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 8 places on the panel.
Lot No: 10 Lot title: Heritage and conservation advice
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require people and practitioners that can advise and provide heritage knowledge and design expertise on intended work to listed assets or assess the impact of proposed infrastructure on listed buildings or conservation areas in which they are located.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 6 places on the panel.
Lot No: 11 Lot title: Graphic design and place based marketing
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require practices and practitioners that are able to work on graphic design of research, policy, strategic or other documents relating to architecture and urbanism.
We also require practices and practitioners that are able to work on graphic design of exhibitions, stands or other promotional material related to design, architecture and urbanism.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 8 places on the panel.
Lot No: 12 Lot title: Interior design and space planning (commercial and retail)
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require consultants that are able to undertake design and specification of high quality interior spaces in new buildings and carry out successful reconfiguration of existing ones.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 6 places on the panel.
Lot No: 13 Lot title: Public art strategy and procurement advice
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require practitioners and practices that are able to deliver specialist advice in the field of public art strategies that ensure an intelligent, contextual, current and high quality public art contribution is achieved.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 6 places on the panel.
Lot No: 14 Lot title: Modelling and visualisation
1)Short description
2)Common procurement vocabulary (CPV)

71000000, 71200000, 71400000

3)Quantity or scope
We require practitioners and practices that are able to produce sensitive, contextual and spatially aware visual communication including physical model making, visualisations (CGI and other techniques) and animation of the highest quality.
A fuller description is included within the PQQ.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Circa 8 places on the panel.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
These will be detailed in the invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
These will be detailed in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
These will be detailed in the invitation to tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be detailed in the invitation to tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: These are detailed in the pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: These are detailed in the PQQ.
Minimum level(s) of standards possibly required: These are detailed in the PQQ.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
These are detailed in the PQQ.
Minimum level(s) of standards possibly required:
These are detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 276
Objective criteria for choosing the limited number of candidates: These are detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
GLA 80263
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
11.6.2012 – 08:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

a) Please note all Economic Operators are required to express their interest by registration on: https://eprocurement.tfl.gov.uk/epps/home.do. Failure to do so may invalidate your application. After registering you should look for the Opportunity “GLA 80263, architecture, design & urbanism panel economic operators interested in being considered for this opportunity must express interest by means of completing the preq-ualification questionnaire detailing their capabilities.

b) Expressions of interest must be received via the portal before the closing date/time as stated in IV.3.4. TfL reserve the right not to consider expressions of interest received after the closing date/time or received by means other than the portal.
c) Transport for London (TfL) is a complex organisation operating both as an executive agency of the Greater London Authority (GLA) under the direction of the Mayor of London and as provider of transport services. The scope of the proposed services may encompass activities within the scope of both Directive SI 2006 5 and Directive SI 2006 6. Services to be Provided in relation to activities which are subject to the Directive SI 2006 6 (Utilities) will not be subject to a separate notice.
While this framework is procured under the Public Services Contracts Regulations 2006, taking into account Directive 2004/18/EC, there are likely to be requirements that are called-off solely for use by those parts of the TfL Group that are contracting authorities under the Utilities Contracts Regulations 2006 – where this occurs, the call-off may be awarded in accordance with the requirements of the Utilities Contracts Regulations 2006″.
Additionally there is a section on TfL reserving the right to disqualify the following:
— TfL reserves the right at any stage to reject or disqualify or revise the pre-qualified status of any Tenderer who:
1. Provides information or confirmations which later prove to be untrue or incorrect; and/or
2. Does not submit a tender in accordance with the requirements of this ITT or as directed by TfL during the procurement process; and/or
3. Fulfils any one or more of the criteria detailed in Regulation 26 of the Utilities Contracts Regulations 2006; and/or
4. Fulfils any one or more of the criteria detailed in Regulation 26 of the Public Contracts Regulations 2006; and/or
The services may be provided to TfL and/or its subsidiaries and may also encompass London Regional Transport (LRT). TfL and the GLA wish to establish a framework agreement for use by the following UK public sector bodies (and any future successors to these organisations).
A local asset backed vehicle or asset investment vehicle between a body listed and a private sector partner.
A Minister of the Crown.
Acute trust (NHS).
Arms Length management organisations (ALMOs).
Almshouses.
Ambulance trusts.
British broadcasting corporation (BBC).
British rail board (residuary).
British waterways.
Business Innovation and skills.
Care trusts.
Central government departments, their agencies and non-departmental public bodies.
Community health councils.
Community land trusts.
Crossrail Ltd.
Department for communities and local government.
Defence infrastructure organisation.
Department for environment, food and rural affairs.
Department for culture media and sport.
Department for environment, food and rural affairs.
Department for health arms length bodies.
Department for transport.
Department of education.
Department of energy and climate change (including coal authority).
Driver and vehicle licensing agency.
Education establishments.
English heritage.
Environment agency.
Essex wildlife trust.
Extracare providers.
Fire authority.
G15 members.
G320 members.
General practitioners.
Greater London authority.
Greater London authority group.
Highspeed 2.
Highways agency.
Home office.
Judicial system (Ministry of justice).
L9 group of housing associations in London.
Land registry.
Lee valley regional park authority.
Local enterprise partnerships.
Local authorities.
Local development agencies.
Local health boards.
London & continental railways Ltd.
London boroughs (all 33) & City of London.
London fire and emergency planning authority.
London legacy development corporation.
London wildlife trust.
Mayoral development corporation established under the Localism Act 2011.
Mental health trusts.
Metropolitan police authority.
Ministry of defence.
National housing federation.
National trust.
Natural England.
NDA properties Ltd.
Network rail.
NHS foundations trusts.
NHS hospital trusts.
NHS property services Ltd.
Nuclear decommissioning authority.
Oil & pipeline agency.
Olympic delivery authority.
Olympic park legacy company.
Port of London authority.
Primary care trusts.
Registered providers.
Royal docks management authority.
Royal mail.
Royal parks.
Royal society for the protection of birds.
Special health authorities.
Strategic health authorities.
The crown estate.
Thames chase trust.
Transport for London and its subsidiaries.
Vehicle and operator services agency.
Framework agreement(s) may be awarded to the successful economic operators by any part of TfL and/or any of its subsidiaries. Or any of the organisations listed above.
d) Further information on TfL may be found at www.tfl.gov.uk/procurement. Further information about the GLA may be found at http://www.london.gov.uk/.

e) The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any Economic Operators in considering and/or responding to the procurement process.
f) All discussions and meetings will be conducted in English.
g) Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
h) TfL may interview any or all economic operators who express an interest in tendering for this work.
i) Any framework agreement awarded may be extended for further periods up to a maximum duration of 48 months at the discretion of the awarding authority.
j) It is intended that there will be 138 positions available accross all 14 categories of the framework. It is intended that 2 suitably qualified economic operators will be invited to tender for each place on the Panel. However the Authority reserves to change the number invited and the number of places if it chooses to. It is envisaged that some economic operators will be awarded more than one position.
k) The range stated at II.1.3 and II.2.1 is the best estimate of TfL and the GLA based on their combined historical and propodsed usage. This could change significantly depending upon budgetary constraints and/or the usage by any other Authority listed above.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Transport for London
42 – 50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk/

Body responsible for mediation procedures

Transport for London
42 – 50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk/

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to economic operators. This period allows unsuccessful economic operators to seek further debriefing from the contracting authority before any framework agreement is entered into. Economic operators have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in Section I.1. If an appeal regarding the award of a framework agreement has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a framework agreement has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages.
If the framework agreement has been entered into the court may only award damages VI.4.3) service from which information about the
VI.4.3)Service from which information about the lodging of appeals may be obtained

Transport for London
42 – 50 Victoria Street
SW1H 0TL London
UNITED KINGDOM
Internet address: http://www.tfl.gov.uk/

VI.5)Date of dispatch of this notice:8.5.2012

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