Transport for London Engineering Quality Monitoring Tender

Transport for London Engineering Quality Monitoring Tender

Transport for London has a requirement to provide an Engineering Quality Monitoring provision which encompasses vehicle inspection for London Buses.

United Kingdom-London: Repair and maintenance services

2018/S 110-251593

Contract notice – utilities

Services

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
Contact person: Miss Charlotte Hamilton
E-mail: CHARLOTTEHAMILTON@TFL.GOV.UK
NUTS code: UKI
Internet address(es):Main address: https://tfl.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.6)Main activity

Urban railway, tramway, trolleybus or bus services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TfL_SCP_001779 Engineering Quality Management (EQM)

Reference number: DN334976

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Transport for London (TfL) has a requirement to provide an Engineering Quality Monitoring (EQM) provision which encompasses vehicle inspection for London Buses, Dial-a-Ride vehicles and rail replacement buses inclusive of service records inspections and site examinations.

TfL requires a contract to be put in place for 1.10.2018 and the service to commence by 01st November 2018. TfL is conducting a competitive tender for this contract for a duration of 3 years with an option to extend for up to a further 2 years at TfL’s sole discretion.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI

II.2.4)Description of the procurement:

TfL has a requirement to provide an Engineering Quality Monitoring (EQM) provision which encompasses vehicle inspection for London Buses, Dial-a-Ride vehicles and rail replacement buses inclusive of service records inspections and site examinations.

EQM requires independent inspectors to carry out unannounced garage-based inspections of buses. The buses are fit for service but, for the duration of the inspection, are not needed in service.

Scores will be assigned as a result of each inspection. These scores feed into performance monitoring of the bus operators’ on TfL’s network.

The work needs to be carried out by inspectors who are fully trained holders of the relevant vehicle class IRTEC Inspection Technician License (bus and coach), and who are wholly independent of the relevant operating companies.

The inspectors must be fully conversant with relevant bus and Driver and Vehicle Standards Agency (DVSA) standards. This will ensure all bus operators are maintaining buses to the standard required by LBSL and are operating in line with DVSA recommendations.

To participate in this opportunity the supplier needs to be registered on Procontract. To register or to check if you are already registered log on to https://procontract.due-north.com.

It is important that suppliers read the instructions carefully on the home page before proceeding with registration. To be considered for this opportunity the company must first complete the Supplier Selection Questionnaire Parts 1, 2 and 3 as a condition of participation. A supplier guidance document is attached within the ‘opportunity documents’ section, this will give instructions to facilitate the submission. If you require any further assistance please communicate with contact person in Section I.1 using the Procontract portal only.

The procurement process used to tender this requirement will be the Negotiated Procedure. The requirement will be tendered in accordance with the Utilities Contracts Regulations (2016).

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organization operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of Utilities Contracts Regulations (2016). It is anticipated that a contract will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award Contract as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

TfL requires a contract to be put in place for 1.10.2018 and the service to commence by 1.11.2018. TfL is conducting a competitive tender for this contract for a duration of 3 years with an option to extend for up to a further 2 years at TfL’s sole discretion.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.4)Objective rules and criteria for participation
III.1.5)Information about reserved contracts
III.1.6)Deposits and guarantees required:
III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Negotiated procedure with prior call for competition
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 080-179023

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/06/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 02/07/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Transport for London
55 Broadway
London
SW1H 0BD
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/06/2018