Transport for London Project Delivery Framework

Transport for London Project Delivery Framework

The requirement is to provide a Project Delivery Integration capability to enable London Underground Limited to deliver selected programmes and projects in an efficient and effective manner.

United Kingdom-London: Business and management consultancy and related services

2015/S 174-317329

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport For London – London Underground (Capacity Enhancement)
55 Broadway
For the attention of: Paul Wiltshire — Commercial Manager
SW1H 0BD London
UNITED KINGDOM
Telephone: +44 2070278759
E-mail: programmeintegratorscp@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Electronic access to information: http://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: http://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Programme Wide Project Integrator – Framework Agreement.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: UK.

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 8

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 000 GBP

II.1.5)Short description of the contract or purchase(s):

The requirement is to provide a Project Delivery Integration capability to enable London Underground Limited (‘LU’) to deliver selected programmes and projects in an efficient and effective manner. The Project Integrator’s role summary is:- To be accountable for managing, co-ordinating and integrating the: project, planning, design development; construction delivery; commissioning delivery; delivery of initial asset maintenance prior to project completion; and will require on selected projects, fulfilment of Principal Designer and Principal Contractor roles in accordance with CDM Regulations 2015. The Project Integrator shall also be responsible for providing support to LU as required on project support processes including inter alia:- cost management; project management; resource management; risk management and contract management. This will be achieved through working in a strategic, long term and collaborative partnering relationship with LU, as the asset Owner/Operator, to manage the successful development and delivery of the Stations Capacity Programme. In addition to application on the Stations Capacity Programme the Framework may be applied on additional LU programme or project requirements including:- the Asset Development Programme; Line Upgrades (4 Lines Modernisation and/or New Tube for London) Programmes; the Capacity Optimisation Programme; the Integrated Stations Programme; the Cooling the Tube Programme and the Croxley Rail Link.

II.1.6)Common procurement vocabulary (CPV)

79400000, 63700000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The key accountabilities of the Project Integrator are defined as:-
1. Providing design integration across specified projects, including integrating design development, review and assurance across a matrix of multiple LU engineering, operational, maintenance and project stakeholders; specialist design and services providers; product providers; product installers; construction providers; and external stakeholders.
2. Providing access and logistic planning and construction integration across specified projects including the planning and integration of the supply chain’s works within the needs of the operational stations and networks.
3. Establishing and managing interface arrangements between Integrated Delivery Team (‘IDT’) members throughout the project lifecycle.
4. Providing integration of planning and resources for both the project and the programme across the IDT.
5. Compilation of project completion handover documentation including construction, maintenance and health and safety related files and information.
6. Exerting positive influence on safety in design outputs, whether in relation to: planning; construction; use; maintenance or future decommissioning or demolition considerations.
7. Defining specialised system requirements for the IDT, to complement and/or enhance, LU’s existing systems.
8. Defining and managing specialised process requirements for the IDT to complement and/or enhance LU’s existing processes.
9. Contract administration of design and construction works contracts utilising TfL’s nominated contract administration IT system and interfacing with the LU contract payment process.
The Project Integrator may also be required to support LU in: Value enhancement; Transport Works Act Order; Procurement and Commercial strategy; Organisational Development; Stakeholder Management; and Project Controls strategies.
The scope of the proposed services may encompass other activities and/or omissions as the programme develops which will not be subject to a separate contract notice.
Estimated value excluding VAT
Range: between 25 000 000 and 300 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or Performance Bond may be required. The Contracting Entity’s requirements will be set out in the Invitation to Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders and supporting documentation shall be priced in GB pounds sterling.
Payments under the Framework will be made in GB pounds sterling and will be by means of electronic fund transfer. The terms and conditions of the payment will be set out in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but in the event of a group of contractors submitting an acceptable tender and meeting the criteria for award, it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the framework. In addition, it should be noted that the Contracting Entity will place a high degree of importance on clarity of interface with the economic operator.
In the event that tenders are invited from a group of suppliers, no amendment to or substitution of any member of the group will be permitted without the prior written approval of the Contracting Entity. Further details in respect of the qualification criteria will be detailed in the Pre-Qualification Questionnaire.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of contract requirements will be set out in the Invitation to Tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a pre-qualification questionnaire (‘PQQ’) which must be completed and returned no later than 12:00 Hrs on 15 October 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be given in the Pre-qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Details will be given in the Pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

1. As the requirement develops the scope of the proposed services may encompass other activities and/or omissions in relation to the identified activities which will not be subject to a seperate contract notice.
2.The Contracting Entity shall not be obliged to procure a supply for services or any specific volumes of supply for services at a particular time or at all. The Framework is not an exclusive arrangement and nothing shall prevent the Contracting Entity from engaging any other organisation/person to supply the services.
3. The Framework will be a nil value framework with no financial commitment required from the Contracting Entity.
4. All communictions, discussions and meetings will be conducted in English.
5. Participants submitting an expression of interest will be required to complete and submit a duly completed prequalification questionnaire by 12:00 on 15.10.2015.

6. On submitting an expression of interest via the TfL eProcurement portal (http://eprocurment.tfl.gov.uk/epps/home.do) participants will be able to view and download the Prequalfication Questionnaire.

7. The Contracting Entitiy reserves the right to withdraw from the procurement process and/or not to award any framework as a result of this contract notice.
8. The Contracting Entity shall not be liable for any costs or expenses incurred by any participants in considering and/or responding to this contract notice or during the contract process.
9. The Contracting Entity may interview any or all organisations who express an interest in tendering for this service(s).
10. Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must ensure their registration is current and re-apply if necessary, if they wish to be considered for the service(s).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A standstill period will be incorporated at the point information on the award of communication is communicated to the tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum period of 10 calendar days, provide time for unsuccessful tenderers to challenge the award decision before the framework is entered into. Any appeal or request for additional information should be sent to the name and address in Section I.1. The Utilities Contracts Regulations 2006 (SI 2006 No. 6) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.9.2015

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