Transport for London Survey Services

Transport for London Survey Services

Bus Origin and Destination Surveys.

United Kingdom-London: Survey services

2015/S 162-297646

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London — Surface Transport
Palestra, 197 Blackfriars Road
Contact point(s): Commercial Surface
For the attention of: Mrs Kalpini Dave
SE1 8NJ London
UNITED KINGDOM
Telephone: +44 2030541516
E-mail: kalpinidave@tfl.gov.uk
Fax: +44 2030542006

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:
Tfl_scp_001270 Bus Origin and Destination Surveys.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s):
Bus origin and destination surveys are required to support TfL strategy development.
II.1.6)Common procurement vocabulary (CPV)

79311000, 79311200, 79311300, 79342310, 72310000, 79620000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Lot 1 Fieldwork.
Lot 2 Data Processing.
Estimated value excluding VAT
Range: between 3 000 000 and 3 500 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Fieldwork

2)Common procurement vocabulary (CPV)

79311000, 79311200, 79311300, 79342310, 72310000, 79620000

Lot No: 2Lot title: Data Processing
2)Common procurement vocabulary (CPV)

79311000, 79311200, 79311300, 79342310, 72310000, 79620000

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The Contracting Authority’s requirements will be set out in the Invitation to Negotiate Documents and a parent company guarantee or a performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be provided in the Invitation to Negotiate documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Contracting Authority requires that any framework agreement(s) awarded will be entered into by a single legal entity on behalf of a successful candidate.
III.1.4)Other particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: All Applicants will be required to express an interest in the opportunity and complete a Pre-Qualification Questionnaire (PQQ).

To express an interest as a potential supplier your company needs to be registered on the e-Sourcing portal. To register or to check if you are already registered log on to www.tfl.gov.uk/eprocurement

If you require any further assistance please consult the online help, or contact the e-Tendering help desk on +44 8000740503.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least 3 years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to undergo assessment via a pre-qualification questionnaire and Invitation to Negotiate if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents: 14.9.2015 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
18.9.2015 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of EU directive 2004/17/EC of 31st March 2004 for utilities contracts, this directive has been implemented into UK law via the Utilities Contracts Regulations SI 2006 (as amended). It is anticipated that a contract(s) will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling (check strategy for verification) and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents. The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to lodge an appeal regarding the award decision before the contract is entered into. The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
19.8.2015

 

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