Transport for Organ Transplant Service

Transport for Organ Transplant Service

The scope of the project is for the provision of transportation of the Trusts Organ Retrieval Team and unaccompanied organs 24 hours per day, 7 days per week including weekends and Public Holidays.

UK-Kings Norton: Special-purpose road passenger-transport services

2012/S 238-392682

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospitals Birmingham
Procurement, University Hospital Birmingham NHS FT, Units 32-34 Melchett Road
For the attention of: Will Savage
B30 3HG Kings Norton
UNITED KINGDOM
Telephone: +44 1216272924
E-mail: william.savage@uhb.nhs.uk

Internet address(es):

General address of the contracting authority: www.uhb.nhs.uk

Address of the buyer profile: https://www.supplying2nhs.com/procontract/healthservice/

I.2)Type of the contracting authority
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
The Provision of Transport for Organ Transplant Service.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: To and from the Queen Elizabeth Hospital Birmingham, a transportation service is required for all road transfers and may include flight transfers within the United Kingdom and Europe.
NUTS code UKG
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The scope of the project is for the provision of transportation of the Trusts Organ Retrieval Team and unaccompanied organs 24 hours per day, 7 days per week including weekends and Public Holidays. A critical aspect of the service is the safe and timely transportation of the team and organs, in accordance with the Directive 2010/45/EU of the European Parliament and of the Council of 7 July 2010 on standards of quality and safety of human organs intended for transplantation;
http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=CELEX:32010L0053:EN:NOT

The Human Tissue Authority (the Authority) has been selected as the body that will set standards for the quality and safety of transplant organs across the UK under the EU Organ Donation Directive and has developed a number of National Operating Procedures.
It is imperative that the service provided is compliant with the aforementioned National Operating Procedures and in particular the following:
NOP 003 – Packaging, Labelling and Transport of Organs in Deceased and Living Donation and Transplantation
Standard Operating Procedure SOP3888/1 – Reporting an Organ Donation or Transplantation Incident to NHSBT (updated November 2012).
Web link: http://www.hta.gov.uk/organdonationdirective/nationaloperatingprocedures.cfm

To provide the above transport, the retrieval teams must be available within 1 hour from the time of initial contact. The Trust requires one contact number for all requests.
There is a need for robust contingency plans to be in place to ensure continuity of service, as well as the ability to provide multiple retrievals in one day.
Transportation is required for all road transfers and may include flight transfers within the United Kingdom and Europe.
Please refer to the Trusts online PQQ.
For access, please log on to https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?openForm

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

60130000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
See section II.1.5 or the available Memorandum of Information.
Please refer to online PQQ for further details.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the Trusts online PQQ.
For access, please log on to https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?openForm
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
Please refer to the Trusts online PQQ.
For access, please log on to https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?openForm
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Trusts online PQQ.
For access, please log on to https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?openForm
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: As per the criteria published within the PQQ guidance which can be located at:
https://www.supplying2nhs.com/procontract/healthservice/supplier.nsf/frm_home?openForm
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UHB-DNWC-8YGDN7.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
7.1.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.12.2012

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