Transport for London Signage and Display Framework

Transport for London Signage and Display Framework

Single lot, multi-supplier framework to provide design, installation, re-active maintenance, de-commissioning and supply of related products and services for standard, temporary, permanent and electronic Signage and Display products.

United Kingdom-London: Signage

2016/S 075-132571

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London — Surface Commercial Services
197 Blackfriars Road
Contact point(s): Transport for London (TfL) — Surface Commercial
For the attention of: Kam Dhallu
SE1 8MJ London
UNITED KINGDOM
E-mail: kamdhallu@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: yes

Greater London Authority

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

TfL Signage and Display Framework tfl_scp_001256.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in months: 96

II.1.5)Short description of the contract or purchase(s):

Provision of a multi-supplier, single lot framework covering the design, supply, installation, re-active maintenance, de-commissioning and supply of related products and services of temporary, permanent and electronic Signage and Display products.

II.1.6)Common procurement vocabulary (CPV)

34928470, 34992000, 31523000, 31523200, 34924000, 44423400, 22314000, 45316000, 44423450, 34928472

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Contracting Authority (TfL) intends to establish a single lot, multi-supplier framework to provide design, installation, re-active maintenance, de-commissioning and supply of related products and services for standard, temporary, permanent and electronic Signage and Display products. The scope of signs will include but not be limited to wayfinding, transport, traffic, health and safety, fire, emergency exit and bespoke signage in a variety of product/material types, including; vitreous enamel (VE), steel, aluminium, polycarbonate, acrylic, fabrics, vinyl, wood, glass, electric/electronic (illuminated and non-illuminated) and other specialist, new and/or equivalent products and materials. The framework will be for a 5 to 8-year term to provide the requisite products and services across various office, road, street, maritime, tram, rail and underground environments, including but not limited to stations, depots, garages, river piers, subways and office buildings. The framework will be available to the TfL group which includes but is not limited to; London Underground, London Rail, Surface Transport, Crossrail and will also be available to any entity which may form part of the TfL group over the term. The framework will also be available to TfL suppliers and to the Greater London Authority (GLA) and its other functional bodies (currently the Mayor’s Office for Policing and Crime, London Fire and Emergency Planning Authority and London Legacy Development Corporation) or other bodies deemed appropriate by the Contracting Authority.
Estimated value excluding VAT
Range: between 15 000 000 and 40 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The scope of the Framework covers the provision of the requirements for an anticipated period of 5 years with the option to extend for additional incremental periods of up to an additional 3 years (i.e. 8 years in total).
The Contracting Authority reserves the right to amend the scope of the Lot structure and scale of the requirement (in case of an increase or decrease in requirements) at any time during the procurement process, or over the term of the contracts to provide for additional requirements, including additional signage supply, installation, re-active maintenance and related products and services.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority’s requirements will be set out in the Invitation to Negotiate (ITN). A performance bond or parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Authority’s payment terms and conditions will apply.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority requires that any contract(s) awarded will be entered into by a single legal entity on behalf of the
successful Economic Operator.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: New Economic Operators are required to express an interest in this opportunity by registering initially as a new supplier on TfL’s e-procurement system (https://eprocurement.tfl.gov.uk) and following the online instructions. Any Economic Operators that are already registered should express interest by accessing the pre-qualification questionnaire (PQQ) for this requirement directly after logging into the eprocurement site mentioned above. Once registered please search for *SIGNAGE* within the search facility and complete and submit the PQQ. The PQQ asks for details of technical and commercial capabilities and must be completed by the stated deadline date and time.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information required as set out in the PQQ/ITN. Candidates should note that they may be required to supply copies of 2 years of their audited accounts. Services of an independent third party financial assessment agency will also be used. Specific information shall be required and set out in the PQQ documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Specific information shall be required and set out in the PQQ documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

tfl_scp_001256

IV.3.2)Previous publication(s) concerning the same contract

Periodic indicative notice

Notice number in the OJEU: 2015/S 219-399610 of 12.11.2015

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2016 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 and 7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. TfL is the Contracting Authority acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority (GLA), its other functional bodies (currently the Mayor’s Office for Policing and Crime, London Fire and Emergency Planning Authority, and London Legacy Development Corporation), suppliers and/or other bodies deemed appropriate by TfL. Any of these bodies may award a contract to the successful Bidder(s) substantially on the terms of the contract awarded by the Contracting Authority (if any). Further details will be given in the invitation documents.
If and when this requirement is offered to tender, this may, at the awarding authority’s discretion, be by an electronic etendering, e-auction or e-award system. The Contracting Authority reserves the right to withdraw from the procurement process and may award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or all companies who express an interest in tendering for this work. Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must submit a pre-qualification questionnaire if they wish to be considered for the requirement advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.

TfL strongly encourages our suppliers and those companies interested in tendering for our contracts to undertake their activities in line with Responsible Procurement principles. Further information on TfL’s Responsible Procurement policies can be found on the following website:https://tfl.gov.uk/corporate/publications-andreports/procurement-information

Further details as to the application of the TfL Responsible Procurement Policy to this procurement will be set out in the tender documents. The UK government has announced its commitment to greater data transparency. Accordingly the Contracting Authority reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing the Contracting Authority may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

Further information on TfL may be found at www.tfl.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. Any appeal or request for additional information should be sent to the name and address in Section I.1).The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2016

 

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