Transport Scotland Post Archaeological Services Contract
Transport Scotland has identified the need to appoint an archaeological contractor to process the archaeological artefacts.
United Kingdom-Glasgow: Archaeological services
Section I: Contracting authority
I.1)Name and addresses
Buchanan House, 58 Port Dundas Road
Contact person: Sinéad Thom
Telephone: +44 1412727488
Fax: +44 1412727272
NUTS code: UKM34
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00099
I.4)Type of the contracting authority
Section II: Object
Post Archaeological Services Contract fot A75 Dunragit Bypass.
II.1.2)Main CPV code
II.1.3)Type of contract
Transport Scotland has identified the need to appoint an archaeological contractor to process the archaeological artefacts, obtained from the preliminary works of the A75 Dunragit Bypass, that are currently in storage.
The main objective to be delivered by the archaeological contractor will be to perform post archaeological evaluation service, which will present a meaningful body of work that can be used by academics and heritage professionals in perpetuity, whilst providing the public with value for money and open access to the results in an appropriate engaging format.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Transport Scotland is an agency of the Scottish Government and contracts in the name of and on behalf of the Scottish Ministers. Transport Scotland has identified the requirement to appoint a suitably experienced economic operator, in order to conduct post excavation services on the archaeological material, gathered from the A75 Dunragit Bypass. It is intended that the contract will be in place for a period of 36 months.
Transport Scotland will manage the proposed procurement process for the post excavation services contract (the ‘Contract’) on behalf of the Scottish Ministers. In the event of the contract award, the Contract will be entered into between the Scottish Ministers and the successful tenderer (the ‘Supplier’).
The contract terms and conditions will be based on Institution of Civil Engineers Conditions of Contract for Archaeological Investigation. Each selected economic operator shall be invited to submit a Tender on the same contract terms.
The Supplier will be procured through a competitive tender procedure, in accordance with the restricted procedure as stated in the Public Contracts (Scotland) Regulations 2015. Due to the specialist archaeological expertise required for this project, it is to be performed by a single contractor and as such shall not be divided into lots.
To be considered for this contract economic operators are required to complete the European Single Procurement Document ESPD in accordance with this Contract Notice. Economic operators shall be evaluated in accordance with the Public Contracts (Scotland) Regulations 2015, on the basis of information they have provided within the (ESPD).
The ESPD can be downloaded via the Public Contracts Scotland portal (www.publiccontractsscotland.gov.uk).
The services required shall comprise, but shall not be limited to, specialist analysis, publication and the facilitation of final archiving of the results from the archaeological investigations, as well as submission of a summary of works undertaken to the Archaeology Scotland publication Discovery and Excavation Scotland. The services required may include, but are not limited to: undertake post-excavation assessment and analysis; preparation of post-excavation assessment reports and, where relevant, publications, including popular publications, articles in relevant journals, scheme-specific monographs etc.; propagation of results through public presentations/lectures, posters, leaflets, press releases etc.; management and co-ordination of any specialist sub-contractors appointed by the successful Contractor; attend meetings with the Employer and/or their representative, relating engineering consultant and curator; preparation of an ordered archive to be submitted to the Royal Commission on the Ancient and Historical Monuments of Scotland, OASIS and the deposition of the detailed report at Transport Scotland and the relevant local authority(ies); and any other work determined and instructed by Transport Scotland relating to the A75 Dunragit Post-Excavation.
Further details pertaining to the archaeological material notably through the Data Structure Reports can be accessed via the Public Contracts Scotland portal www.publiccontractsscotland.gov.uk
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
It is intended that 5 economic operators be taken forward to tender stage. These economic operators shall be who have:
(i) submitted a compliant submission, comprising the completed ESPD;
(ii) satisfied the relevant selection criteria under the exclusion grounds;
(iii) (a) Minimum Standards of Ability — provided evidence of working on specified types of projects over a specified value; and
(b) Technical or Professional Experience — provided evidence demonstrating an acceptable level of technical or professional Experience.
(c) Human Resources — possess the necessary human resources, appropriately qualified to perform the required services.
(iv) has in place quality, environmental and health and safety management systems;
(v) satisfied minimum standards of economic and financial standing;
(vi) achieved the first, second, third, fourth or fifth highest combined weighted scores in respect of technical or professional ability calculated in accordance with the responses to Statements (c), (d), and (e) (refer to Section III.1.3).
However, if an economic operator has not submitted a compliant submission as described in (i) above, failed in respect of either (ii), (iii), (iv) or (v) above, then that economic operator shall be excluded from the ranking of scores described in (vi) as above.
Economic operators shall be required to self-certify their adherence to the above selection criteria via the ESPD (Question Ref. 5.1). Suppliers shall be required to submit appropriate means of proof at a later stage as stated in Regulation 60 of the Public Contracts (Scotland) Regulations 2015.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Economic operators must be enrolled in the relevant professional or trade registers kept in the Member state of its establishment (as described in Schedule 5 of the Public Contracts (Scotland) Regulations 2015) (i.e. registered under Companies House). Economic operators should provide details under Question Ref. 4A.1.
Furthermore, economic operators must be registered with the Chartered Institute for Archaeologists. Economic operators are required to provide details under Question Ref. 4C.6. The processing and post excavation assessment shall be undertaken in accordance with the requirements laid out in ‘Standard and Guidance for Archaeological Excavation’ (IfA, 1994, revised 2008), the Institute for Archaeologist’s Standard and Guidance for the Collection, Documentation, Conservation and Research of Archaeological Materials (IfA, 2001, revised 2008) and Environmental Archaeology: a guide to the theory and practise of methods, from sampling and recovery to post-excavation (English Heritage 2011).
III.1.2)Economic and financial standing
Economic Operators shall be required to satisfy minimum standards of economic and financial standing. To determine these standards, Economic Operators shall:
(a) in response to ESPD, Question Ref. 4B.1.1 provide the specified annual turnover for the last two years of trading, or for the period which is available if trading for less than two years;
(b) in response to ESPD, Question Ref. 4B.4 provide the name, value and/or range of NINE financial criteria for the last two years of trading, or for the period which is available if trading for less than two years; and
(c) in response to ESPD, Question Ref. 4B.5 confirm they already have or can commit to obtain, prior to commencement of the contract the required levels of insurance.
In addition to the information requested under (a) and (b), economic operators are required to provide a link / copies of the associated annual accounts as filed at Companies House (or equivalent if not a UK registered company) for the last two years of trading, or for the period which is available if less than two years.
This information has been requested to enable Transport Scotland to perform their own assessment and confirm the financial ratios submitted. Ultimately, ensuring the correct score is allocated, and to ensure no misinterpretation. Where there exist differences in ratios, between those provided and those calculated by Transport Scotland, clarification will be sought.
Economic operators shall be required to satisfy minimum standards of economic and financial standing. These are described below:
Evaluation Criteria Ratios (Question Ref. 4B.4)
The financial information received under ESPD, Question Ref. 4B.4 shall be evaluated and scored out of 50 by allocating a score against nine individual economic and financial standing evaluation criteria, namely:
1. Acid Test Ratio
2. Cash Interest Cover Ratio
3. Return on Capital Employed
4. Operating Profit Ratio
5. Net Worth
7. Annual Contract Value to Turnover
8. Filed Accounts
9. Audit Report
The individual scores shall be weighted, with the most recent (‘Year 1’) financial statements weighted at 67 % and the previous (‘Year 2’) statements being weighted at 33 %, to form an aggregated score for each of the nine criteria over the two years.
The maximum cumulative score resulting from the summation of the nine economic and financial standing aggregated scores shall be 50 marks. A submission shall be marked as a FAIL and will not be considered further if the score achieved by a Single Economic Operator or a Group of Economic Operators is less than 50 percent of the available marks. The scoring mechanism can be downloaded via the Public Contracts Scotland portal www.publiccontractsscotland.gov.uk.
Where the submission has been submitted by a Group of Economic Operators, the information submitted by each Group Member will be evaluated in the proportion of the percentage shareholdings or percentage equity/interest of each Group Member and a score determined for such Group of Economic Operators on that basis.
Insurance (Question Ref. 4B.5)
In response to Question Ref. 4B.5 Economic Operators must confirm they already have or can commit to obtain, prior to the commencement the following levels of insurance:
Employer’s Liability Insurance in accordance with legal requirements.
Public Liability Insurance = 5 000 000 GBP
In responding to Question Ref. 4B.5.1 and 4B.5.2 of the ESPD, where the bidder ticks the box ‘No, and I cannot commit to obtain it’ they shall be marked as FAIL.
III.1.3)Technical and professional ability
Under ESPD, Question Ref. 4C.1.2 economic operators shall be required to insert suitable responses to Statements (a) to (e) set out below, demonstrating that they have the required minimum standards of eligibility and technical and professional ability. Answers to these statements shall be answered by Single Economic Operators and by Groups of Economic Operators (Group Members should not respond individually). A ‘group of economic operators’ is defined as an unincorporated consortium or joint venture,
Responses to Statements (a) and (b) shall be assessed on the basis of pass or fail. Economic Operators who fail to satisfy these minimum standards (either they answer ‘No’ or fail to provide an acceptable answer) shall be excluded from the procurement competition.
The responses to Statements (c), (d) and (e) shall be assessed on the basis of a score with a minimum threshold, using the following scoring mechanism:
— Nil or inadequate response. Fails to demonstrate previous experience/capacity/capability relevant to this criterion (0 — 2 Unacceptable);
— Response is partially relevant but generally poor. The response shows some elements of relevance to the criterion but contains insufficient/limited detail or explanation to demonstrate previous relevant experience/ capacity/capability (3 — 4 Weak);
— Response is relevant and acceptable. The response demonstrates broad previous experience, knowledge and skills/capacity/capability but may lack in some aspects of similarity e.g. previous experience, knowledge or skills may not be of a similar nature (5 — 6 Acceptable);
— Response is relevant and good. The response is sufficiently detailed to demonstrate a good amount of experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (7 — 8 Good);
— Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates thorough experience, knowledge or skills/capacity/capability relevant to providing similar services to similar clients (9 -10 Excellent).
An ESPD submission shall be marked as a FAIL and will not be considered further if the score achieved for any statement is less than or equal to 2. Where a response is greater than 2 it shall be weighted in order to calculate a score out of 100 for the 3 statements.
Under ESPD, Question Ref. 4C.7 economic operators shall be required to insert suitable responses to Statements (f), (g), and (h) demonstrating that they have in place an appropriate quality, environmental and health and safety management systems. Economic operators should specify their recognised accredited system or own non-accredited system, which will ultimately shall be adopted if awarded the contract. Subsequently, under ESPD, Question Ref. 4D.1 economic operators are required to confirm their compliance and be able to provide the appropriate certification.
The responses to Statements (f), (g) and (h) shall be assessed on the basis of PASS or FAIL. Single economic operators or groups of economic operators who have no management system in use will not be considered for this contract.
Under ESPD, Question Ref. 4C.6.1 economic operators shall be required to insert suitable responses to Statement (i) demonstrating that their employees have the requisite experience, educational and professional qualifications to perform the contract.
The response to Statement (i) shall be assessed on the basis of pass or fail. Economic operators who fail to provide suitable experience or satisfy these minimum standards shall be excluded from the procurement competition.
Statement (a) — Within the last 5 years have you provided invasive and/or non-invasive archaeological excavation services to the value of at least 200,000 GBP, as part of a building or construction project? If answered ‘Yes’, please provide details.
Statement (b) — Within the last 5 years have you provided archaeological post-excavation services; including specialist analysis, publication
and final archiving services, to the value of at least 200,000 GBP? If answered ‘Yes’, please provide details.
Statement (c) to (e) (max. 750 words): Based on activities predominantly carried out in the past 5 years, please provide details, experience and approach to:
Statement (c) — providing a series of public engagement events to promote archaeological finds; these should include such events as formal presentations tailored to a wide ranging audience, from young children in local and regional school to local, regional and national community groups, societies and interested public and private sector companies and organisations (Weighting 40 %);
Statement (d) — remedial conservation, making specific references to archaeological material that has suffered degradation (Weighting 20 %); and
Statement (e) — final archiving, providing examples of archaeological material that has been successfully archived after post-excavation analysis (Weighting 40 %).
Statement (f) — Quality Management System. This may be European Foundation Quality Model (EFQM) or equivalent; BS EN ISO 9001:2015 (Quality Management Systems); Other accredited management system; or Own non-accredited management system.
Statement (g) — Environmental Management System. This may BS EN ISO 14001:2015 (Environmental Management Systems); Other accredited management system; or Own non-accredited management system.
Statement (h) — Health and Safety Management System. This may BS EN ISO 18001:2007 (Occupational Health and Safety Management Systems) and associated standards; Other accredited management system; or Own non-accredited management system.
Statement (i) — It is a requirement that the staff employed under the contract shall have minimum levels of experience, education and professional qualifications, to enable them to successfully fulfil the required services (as described in II.2.4). In order to be considered for this procurements competition, the following staff within the economic operators organisation, should as a minimum hold the following qualifications: A minimum of 2 No. staff must be Degree qualified (or equivalent) in a archaeology or earth science relevant subject from a relevant degree-awarding body; and A minimum of 2 staff must be Chartered (or equivalent) from an archaeological relevant professional organisation.
The name, position and qualifications of the required staff mentioned above, within the economic operators organisation should be provided.
III.2.2)Contract performance conditions:
It is the Employer’s policy to measure the performance of each Contractor on a regular basis.
In the event that the Contractor’s performance falls below a satisfactory level, the Contractor will be invited to determine a means of rectifying the situation. Repeated or continual service failures may result in suspension or termination of the contract.
III.2.3)Information about staff responsible for the performance of the contract
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Each economic operator shall submit 3 paper copies (1 marked ‘original’ and 2 marked copy 1 and 2 as relevant) together with one data CD/DVD of the completed ESPD, in a sealed package to arrive by no later than 12 noon BST on 10.7.2017 to the following addressee and address:
Procurement Support Manager
58 Port Dundas Road
The Scottish Ministers shall not evaluate any submission received past the specified deadline, unless the delay is caused by a situation out with the control of the economic operator, the determination of which shall be at the sole discretion of the Scottish Ministers. Compliance with achieving the specified deadline is the sole responsibility of the economic operator.
Economic operators which alter their composition after making a submission will be the subject of re-evaluation.
Any request by economic operators for clarification of any part of the documentation shall be made through the Public Contracts Scotland website. The deadline to submit questions relating to the submission via the Public Contracts Scotland portal is 12;00 hrs BST on 30.6.2017.
Neither Transport Scotland nor the Scottish Ministers shall be responsible in any way to economic operators as a result of any delay or failure in answering any request for clarification or any decision not to answer a request for clarification (either in full or in part). Absence of a response from Transport Scotland or the Scottish Ministers shall not entitle economic operators to qualify their submission.
The Scottish Ministers reserve the right not to conclude any contract as a result of the procurement process initiated by this notice and to make whatever changes the Scottish Minsters deem appropriate to the content, process, timing and structure of the procurement process.
Transport Scotland and the Scottish Ministers shall have no liability for any costs howsoever incurred by those participating in the competition.
Economic operators should be aware that all information submitted to the Scottish Ministers may need to be disclosed and / or published by the Scottish Ministers in compliance with the Freedom of Information (Scotland) Act 2002.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=495116.
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=495116
Buchanan House, 58 Port Dundas Road
Telephone: +44 1412727100
Fax: +44 1412727272Internet address:http://www.transport.gov.scot
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session.
VI.5)Date of dispatch of this notice: