Transport Services for Ministry of Defence

Transport Services for Ministry of Defence

Provision of an Unscheduled Road Transportation Service for the Movement of Freight and Equipment (general stores, UN Class 1, Sect 5 Firearms, ADR freight) within EU Member States.

United Kingdom-Bristol: Transport services (excl. Waste transport)

2014/S 243-428733

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Movement Support Services Division, DE&S
#3338, Cedar 3A, MOD Abbey Wood South, Filton, South Gloucestershire
Contact point(s): DES Commodities-MSS-Comrcl2
For the attention of: Mags Lambert
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067981039
E-mail: descommodities-mss-comrcl-2@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of an Unscheduled Road Transportation Service for the Movement of Freight and Equipment (general stores, UN Class 1, Sect 5 Firearms, ADR freight) within EU Member States (including the UK and excluding Northern Ireland (NI)).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Land transport services

NUTS code UK

II.1.3)Information on framework agreement

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 17 415 264 GBP

II.1.5)Short description of the contract or purchase(s):

Transport services (excl. Waste transport). Provision of an Unscheduled Road Transportation Service for the Movement of Freight and Equipment (general stores, UN Class 1, Sect 5 Firearms, ADR freight) within EU Member States (including the UK and excluding Northern Ireland (NI)).

II.1.6)Common procurement vocabulary (CPV)

60000000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of an Unscheduled Road Transportation Service for the Movement of Freight and Equipment (general stores, UN Class 1, Sect 5 Firearms, ADR freight) within EU Member States (including the UK and excluding Northern Ireland (NI)).
Estimated value excluding VAT: 17 415 264 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: EFTS (EU)

1)Short description

EFTS (EU). A Freight Transport Service within the EU and to the UK (excluding Northern Ireland) and where a return load exists.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Lot No: 2Lot title: EFTS (UK)

1)Short description

EFTS (UK). A Freight Transport Service within the UK (excluding Northern Ireland) and to EU Member States and where a return load exists.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to request a Bank or Parent Company Guarantee if the supplier does not meet the required standard for Economic and Financial Standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Tenders are to be priced in pounds Sterling. Payment will be made in pounds Sterling or any other currency to be adopted by the UK.
Payment shall follow satisfactory delivery of the Service and conditions relating to Finance and payment will be specified in the contract documentation. The MOD has implemented an electronic purchasing system called Purchase to Payment (P2P) which is operated over the Defence Electronic Commerce Service (DECS). Any resultant Contract shall require the supplier to trade via the P2P system. The performance of the contract shall be subject to monitoring and management and a continuous improvement regime through an agreed process.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group shall be required to nominate a lead partner with whom the Authority can lawfully contract or form themselves into a single entity before the contract is awarded.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Please note that Contractor to Contractor Transfer of Undertakings (Protection of Employment) Legislation (TUPE) may apply to this requirement and that the current contractor is: DHL Global Forwarding.

III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 12.3.2015
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5 and maximum number 8
Objective criteria for choosing the limited number of candidates: PASS/FAIL criteria shall be assessed first.
Those DPQQ submissions that pass the initial PASS/FAIL criteria and Financial Risk Assessment shall then be scored using the AMBER weighting factor. The pass mark for the PQQ evaluation is 55/84 (66 %)
The pass/fail subjects in the DPQQ will be: Grounds for Mandatory Rejection: Conviction for offences relating to Conspiracy, Involvement with serious Organised Crime, Corruption, Bribery, Fraud, Money Laundering, Terrorist Offences, Drug Trafficking or any offence within the meaning of Article 39(1) of the Defence and Security Procurement Directive 2009/81/EC or as defined by the national law of any relevant State submission, or for any other reason will fail this element of the DPQQ.
Grounds for Discretionary Rejection: The Authority will ask a series of questions relating to; Bankruptcy, Insolvency Administration, Convictions of a Criminal Offence, Professional Misconduct, failure to pay Social Security and or Taxes, Misrepresentation under regulation 38 or 39 of Defence and Security Public Contract Regulations 2011, or on any other subjects contained within paragraph III.2.1 of this notice. Failure to provide an acceptable response to any of the questions posed by the Authority will constitute a failure of this element of the DPQQ. Economic and Financial Standing: The Applicant’s (individual companies or members of potential alliances) financial ability to meet this requirement will be assessed on a risk basis (low, medium, high) evaluated by the Cost Assurance and Analysis Service’s (CAAS) Financial Analysts, and if considered too high a risk, the applicant will be excluded regardless of the overall score. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; Cash flow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant where it is part of a Group. When assessing the financial health of an organisation the Authority will also take into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Failure to provide accounts will constitute a failure of this element of the DPQQ. The Authority requires that companies hold Employers Liability Insurance of at least GBP 5 000 000. Failure to provide this will constitute a failure of this element of the DPQQ. Project Questions: The Authority requires that any company and their sub-contractors hold a Goods Vehicle Operators Licence or EU equivalent. Failure to provide confirmation of these will constitute a failure of this element of the DPQQ. The Authority requires that any company and their sub-contractors have Certificate(s) of Professional Competence for road person(s) or EU equivalent. Failure to provide confirmation of these will constitute a failure of this element of the DPQQ. The Authority requires that companies must confirm that they accept responsibility for ensuring drivers employed by sub-contractors are ADR qualified. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. The Authority requires that any company holds a current Home Office Section 5 Licence, or EU equivalent, for the movement of Section 5 Firearms and Weapon ancillaries. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. The Authority requires that companies must confirm that they accept responsibility for ensuring sub-contractors to be used hold a current Home Office Section 5 Licence, or EU equivalent, for the movement of Section 5 Firearms and Weapon ancillaries. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. Quality Accreditation: Companies or alliances and any sub-contractors must fulfil the quality accreditation requirements of BS EN ISO 9001:2008 issued by a UKAS recognised 3rd Party Certification Body or EU equivalent. In the event that they do not meet these requirements then this will constitute a failure of this element of the DPQQ. Health and Safety at Work: Companies or alliances must have a written Health and Safety at Work policy/process/procedure. In the event that they do not meet this requirement then this will constitute a failure of this element of the DPQQ. Willingness to trade electronically via P2P. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. The Authority requires that any company and their sub-contractors confirm that their vehicle fleet conforms to the Type Approval under Directive 2007/46/EC or equivalent. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. The Authority requires that any company and their sub-contractors confirm that their vehicle fleet is inspected in accordance with Directive 96/96/EC and 2000/30EC or equivalent. Failure to provide confirmation of this will constitute a failure of this element of the DPQQ. The following elements will attract a score multiplied by a weighting factor which will be decided based on the importance of the question: Experience and Contract examples; Professional Qualifications; IT Management; Supplier Performance Assessment Scheme; EU Legislation/Safety Standards requirements; Technical capability to perform the contract; Details of company size, security, safety measures and workload; Environmental Management. Interested suppliers are invited to Notify the Authority of their Expression of Interest by completing the Dynamic Pre-Qualification Questionnaire (DPQQ) with this Contract Notice. Potential suppliers are required to complete the DPQQ providing information that allows the Authority to evaluate the supplier’s capacity and capability against the selection criteria as expanded within the DPQQ. Those companies or alliances that fail on any of the pass/fail criteria stated in the DPQQ will not be scored and therefore will not progress to the down-selection phase. The minimum acceptable weighted score shall be detailed in the DPQQ and companies that achieve the minimum weighted score shall be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

MSS/2002

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2015 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2015 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1.8.2011. LCS is determining the future strategy for all commodities and services within its remit and may in the future place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event the Authority may satisfy its requirement from the LCS service contract and no further orders will be placed against any framework arising from this notice. Alternatively, the Authority may appoint a Managing Agent to operate the framework/contract arising from this notice; novate the Agreement to a Managing Agent or third party; or assign the benefit of the Agreement to a Managing Agent. Further details will be provided in the tender documentation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access code: AUZ7C276S5.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the on-line Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Help-desk by emailing support@contracts.mod.uk or Telephone +44 800282324.

GO Reference: GO-20141213-DCB-6225518.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Movement Support Services Division
Cedar 3a, #3338, MOD Abbey Wood South, DE&S, Filton, South Gloucestershire
BS34 8JH Bristol
UNITED KINGDOM
E-mail: descommodities-mss-comrcl-2@mod.uk
Telephone: +44 3067981039

Body responsible for mediation procedures

Ministry of Defence, IMOC

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.12.2014

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