Travel Management Framework

Travel Management Framework

Single supplier Framework Agreement to provide a fully managed travel service.

United Kingdom-Morpeth: Travel agency, tour operator and tourist assistance services

2016/S 108-193530

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumberland County Council
County Hall
For the attention of: Mrs Janine Ternent
NE61 2EF Morpeth
United Kingdom
Telephone: +44 1670622354
E-mail: janine.ternent@northumberland.gov.uk

Internet address(es):

General address of the contracting authority: http://www.northumberland.gov.uk

Further information can be obtained from: Janine Ternent
County Hall
Contact point(s): https://procontract.due-north.com
NE61 2EF Morpeth
United Kingdom
Telephone: +44 1670622354
E-mail: janine.ternent@northumberland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Janine Ternent
County Hall
Contact point(s): https://procontract.due-north.com
NE61 2EF Morpeth
United Kingdom
Telephone: +44 1670622354

Tenders or requests to participate must be sent to: Janine Ternent
County Hall
Contact point(s): https://procontract.due-north.com
NE61 2EF Morpeth
United Kingdom
Telephone: +44 1670622354
E-mail: janine.ternent@northumberland.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Northumbria Healthcare NHS Foundation Trust
Unit 7-8, Silverfox Way, Cobalt Business Park
NE12 8EW Newcastle upon Tyne
United Kingdom

North Cumbra University Hospital NHS Trust
Newtown Road
CA2 7HY Carlisle
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SPS00064 Framework Agreement for Travel Management Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKC21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Single supplier Framework Agreement to provide a fully managed travel service and online booking tool for Corporate Business Travel and Accommodation and Employee Personal Travel and Accommodation.

II.1.6)Common procurement vocabulary (CPV)

63500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Single supplier Framework Agreement to provide a fully managed travel service and online booking tool for Corporate Business Travel and Accommodation and Employee Personal Travel and Accommodation.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Corporate Business Travel Management Solution

1)Short description

Northumberland County Council is carrying out this tender process to establish a single supplier framework agreement to provide a fully managed online booking tool. This is to include, but is not limited to, UK rail, UK and International accommodation and air and must include an emergency out of hours service and offline help desk.

2)Common procurement vocabulary (CPV)

63500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 19.8.2016. Completion 19.8.2020

5)Additional information about lots

Northumberland County Council is carrying out this tender process to establish a single supplier framework agreement to provide a fully managed online booking tool. This is to include, but is not limited to, UK rail, UK and International accommodation and air and must include an emergency out of hours service and offline help desk.
Tenderers must apply for both lots.

Lot No: 2 Lot title: Employee Personal Travel Management Solution

1)Short description

The successful tenderer must be willing and able to provide an employee travel solution covering all aspects of personal and family travel including foreign holidays both package and bespoke, at a price that is competitive with the mainstream travel market.

2)Common procurement vocabulary (CPV)

63500000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)

5)Additional information about lots

The successful tenderer must be willing and able to provide an employee travel solution covering all aspects of personal and family travel including foreign holidays both package and bespoke, at a price that is competitive with the mainstream travel market.
Tenderers must apply for both lots.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SPS00064
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tender documents can be obtained at: https://procontract.due-north.com Northumberland County Council wishes to establish a Framework Agreement for use by the following UK public sector bodies (and any future successors to these organisations): Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide: http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-322090 Local Authorities: http://openlylocal.com/councils/all www.ubico.co.uk (Agent acting on behalf of Cheltenham Borough Council) NDPBs:http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-lhttp://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z National Parks Authorities http://www.nationalparks.gov.uk/ Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools: http://www.education.gov.uk/edubase/home.xhtml Police Forces in the United Kingdom: http://www.police.uk/?view=force_sites Fire and Rescue Services in the United Kingdom: http://www.fireservice.co.uk/information/ukfrshttp://dontgivefireahome.org/contacts NHS Bodies England: http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspxhttp://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspxhttp://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx Hospices in the UK: http://www.helpthehospices.org.uk/about-hospice-care/find-a-hospice/uk-hospice-and-palliative-care-services/ Registered Social Landlords (Housing Associations) Third Sector and Charities in the United Kingdom: http://www.charity-commission.gov.uk/ http://www.oscr.org.uk/ http://www.charitycommissionni.org.uk/ Citizens Advice in the United Kingdom:http://www.citizensadvice.org.uk/index/getadvice.htm www.cas.org.uk http://www.citizensadvice.co.uk/ The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government, etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by 1 or more of the foregoing, bodies financed wholly or mainly by 1 or more of the foregoing, bodies subject to management supervision by 1 or more of the foregoing and bodies more than 1/2 of the board of directors or members of which, or, in the case of a group of individuals, more than 1/2 of those individuals, being appointed by 1 or more of the foregoing. Scottish Government: http://www.scotland.gov.uk/Home Scottish Parliament:http://www.scottish.parliament.uk/abouttheparliament/27110.aspx Scottish Local Authorities: http://www.scotland.gov.uk/About/Government/councilshttp://www.scotland-excel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx Scottish Agencies, NDPBs:http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies Scottish NHS Bodies: http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards Scottish Further and Higher Education Bodies: www.apuc-scot.ac.ukhttp://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspxhttp://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx Scottish Police: http://www.scottish.police.uk/ Scottish Housing Associations: http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/ The Scotland Office:http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html Registered Social Landlords (Housing Associations) — Scotland:http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search Scottish Schools Primary Schools:http://www.ltscotland.org.uk/scottishschoolsonline/index.asp? schoolsearchstring=&addresssearchstring=&authority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search Secondary Schools:http://www.ltscotland.org.uk/scottishschoolsonline/index.asp? schoolsearchstring=&addresssearchstring=&authority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search Special Schools:http://www.ltscotland.org.uk/scottishschoolsonline/index.asp? schoolsearchstring=&addresssearchstring=&authority=&strTypes=isspecial&bSubmit=1&Submit=Search Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities, and all bodies covered by:www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318 http://www.assemblywales.org/abthome/abt-links.htmhttp://new.wales.gov.uk/about/civilservice/directorates/?lang=en Schools: http://wales.gov.uk/topics/statistics/about/reference/schooladdress Universities:http://www.wales.com/en/content/cms/english/study/wales_universities/wales_universities.aspx FE Colleges: http://www.collegeswales.ac.uk/en-GB/wales_colleges-42.aspx Welsh Government Sponsored Bodies: http://wales.gov.uk/about/recruitment/ouropportunities/publicapps/pubb NHS Wales:http://www.wales.nhs.uk/ourservices/directory https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318Housing Associations — registered Social Landlords Wales: http://www.wao.gov.uk/reportsandpublications/housingassociations.asp Social Care Wales:http://www.wlga.gov.uk/authorities NI Public Bodies Northern Ireland Government Departments: http://www.northernireland.gov.uk/gov.htm Northern Ireland Public Sector Bodies and Local Authorities: http://www.northernireland.gov.uk/az2.htm Schools in Northern Ireland: http://www.deni.gov.uk/index/facts-and-figures-new/education-statistics/32_statistics_and_researchnumbersofschoolsandpupils_ pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_researchschool_ enrolment_1112.htm Universities in Northern Ireland: http://www.deni.gov.uk/links.htm Health and Social care in Northern Ireland: http://www.hscni.net/index.php?link=hospitals http://www.hscni.net/index.php?link=boards http://www.hscni.net/index.php?link=agencieshttp://www.hscni.net/index.php?link=councils Northern Ireland Housing Associations: http://www.nidirect.gov.uk/index/contacts/contacts-az.htm/housing-associations-contact Police Service of Northern Ireland: http://www.psni.police.uk/index.htm To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://nep.eu-supply.com Following an expression of interest on: nep.eusupply.com the ITT will be available to access on: https://nep.eusupply.com The ITT must be returned in accordance with the instructions set out in the ITT by the time and date indicated. The contracting authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The contracting authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.6.2016

 

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