Travel Management Services Contract

Travel Management Services Contract

This tender covers the provision of a managed travel service for the purpose of booking all rail and air travel tickets, all hotel accommodation and other requirements related to business travel.

United Kingdom-Manchester: Travel management services

2016/S 057-096371

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Manchester Growth Company
Lee House, 90 Great Bridgewater St
For the attention of: Nick Batty
M1 5JW Manchester
UNITED KINGDOM
Telephone: +44 1612374044
E-mail: nick.batty@businessgrowthhub.com

Internet address(es):

General address of the contracting authority: http://www.manchestergrowth.co.uk/

Address of the buyer profile: http://www.manchestergrowth.co.uk/

Electronic access to information: http://www.manchestergrowth.co.uk/travel-management-tender

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The Manchester Growth Company
Churchgate House, 56 Oxford Street
M1 6EU Manchester
UNITED KINGDOM
Internet address: www.manchestergrowth.co.uk/travel-management-tender

I.2)Type of the contracting authority

Other: private company running publicly funded projects

I.3)Main activity

Other: to support the economic development of Greater Manchester

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of Travel Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: UKD3.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

This tender covers the provision of a managed travel service for the purpose of booking all rail and air travel tickets, all hotel accommodation and other requirements related to business travel.
The Manchester Growth Company have a requirement for both domestic (within the boundaries of the United Kingdom) and overseas travel (Europe and worldwide) and the intention of this contract is to standardise and control the procurement of corporate travel across the group as currently travel spend is managed separately by each business unit.
The contract is for a 1 year period with an option to extend for 2 further 1 year periods.

II.1.6)Common procurement vocabulary (CPV)

63516000, 63500000, 63510000, 63520000, 63515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 100 000 and 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the financing conditions and payment arrangements will be set out in the framework/contract documentation and the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer, it will be necessary for them to provide an undertaking that each company shall be jointly and severally responsible for the due performance of any frameworks and call-off contracts entered into with the Manchester Growth Company.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with the conditions of the various public funding streams accessed by the Manchester Growth Company.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4) of this contract notice and as defined in the Tender Documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4) of this contract notice and as defined in the Tender Documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The tender must be completed and returned in accordance with the instructions, by the deadline listed in Section IV.3.4) of this contract notice and as defined in the Tender Documentation.
Minimum level(s) of standards possibly required:
Bidders must be a registered member of:
a) Association of British Travel Agents (ABTA);
b) Air Travel Organisers Licence (ATOL) or their equivalents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T16024

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The contract may be used to place orders for projects funded by the European Regional Development Fund (ERDF).

VI.3)Additional information

The Manchester Growth Company (MGC) is a group of companies whose purpose is to drive forward Greater Manchester’s economic development. MGC is accountable to the GM Combined Authority (GMCA) and the GM Local Enterprise Partnership (LEP).
The MGC is an economic development strategy-driven and commercially-focussed organisation which reinvests any surpluses to achieve its aims.
MGC deliver a wide range of business and people-facing services across the North of England and the East Midlands. These include:
Business start-up, business growth, inward investment, business finance, and international trade services;
Skills training for individuals and businesses;
Organisational development services;
Recruitment and employment services;
Careers advice and guidance;
Policy, strategy and research.
Official Tourist Board for the Manchester city region:
Marketing and Communication Services:
The MGC is made up of the following companies:
Economic Solutions Limited t/a Manchester Growth Company/MGC;
Marketing Manchester (including Visit Manchester);
GM Business Support Limited t/a GM Business Support;
ChamberLink Limited t/a Business Support Solutions;
The North West Apprenticeship Company Limited t/a NWAC;
Challenge 4 Change Limited t/a Challenge 4 Change Trading Limited;
IDG t/a Improvement Development Growth Limited;
CfA t/a Centre for Assessment Limited;
IQC2 Limited t/a IQC2 Limited;
The Skills Company;
The Work Company t/a Skills and Work Solutions Limited;
Employment and Regeneration Partnership Limited;
The Enterprise Fund Limited t/a BFS or Business Finance Solutions;
BFS Funding Managers Limited;
BFS NWF General Partner Limited;
NWF (Micro Loans) LP.
In addition the following companies are to be included in the agreement and are deemed to be MGC Group companies for its purposes:
Manchester Investment and Development Agency Service Limited t/a MIDAS;
Commission for the New Economy Limited t/a New Economy.
Funding of MGC comes in part from public funding streams, e.g. European Regional Development Fund (ERDF). The delivery of support under such funding agreements requires MGC to comply with public procurement guidelines. As a result this tender is designed to enable companies within the group under these obligations to demonstrate compliance with these guidelines and ensure value for money.

Further information regarding the Manchester Growth Company can be found at the MGC website: http://www.manchestergrowth.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Manchester Growth Company will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. If an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.3.2016

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