Travel Management Services for European Banking Authority
The European Banking Authority is seeking to establish a framework contract for the provision of a comprehensive travel management service.
United Kingdom-London: Travel management services for the European supervisory authorities
Section I: Contracting authority
I.1)Name and addresses
Floor 46, One Canada Square, Canary Wharf
Contact person: Michelle Humphries
Telephone: +44 2073821776
Fax: +44 2073821771
NUTS code: UKI12Internet address(es):Main address: http://www.eba.europa.eu
Address of the buyer profile: http://www.eba.europa.eu/about-us/procurement
I.1)Name and addresses
Telephone: +49 69951119340
Fax: +49 6995111919
NUTS code: DE712Internet address(es):Main address: https://eiopa.europa.eu
Address of the buyer profile: https://eiopa.europa.eu/About-EIOPA/Procurement
I.1)Name and addresses
CS 60747, 103 rue de Grenelle
Paris Cedex 07
Telephone: +33 158365915
Fax: +33 158364330
NUTS code: FR101Internet address(es):Main address: https://www.esma.europa.eu
Address of the buyer profile: https://www.esma.europa.eu/about-esma/procurement
I.4)Type of the contracting authority
Section II: Object
Travel management services for the European supervisory authorities.
II.1.2)Main CPV code
II.1.3)Type of contract
The European Banking Authority (EBA) is seeking to establish a framework contract for the provision of a comprehensive travel management service. The services under the contract shall include organising travel for staff such as preparing itineraries, schedules, travel options, checking flight and train availability, checking prices, investigating accommodation options, and issuing tickets. Please refer to the tender specifications for further details regarding the scope of work and nature of the contract.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
The place of performance will depend on the location of the travel agent’s offices.
II.2.4)Description of the procurement:
The average number of missions (i.e. business trips) per year is expected to be 2 950. Tenderers should be aware that the average number of missions per year is given as an estimate only. It is not binding. The number of missions may not reach the aforementioned estimated volume. The total value of the framework contract will depend on the actual number of missions.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The framework contract has an initial duration of 1 year. It will be automatically renewed up to 3 times, each time for a period of 1 year unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration. For further information on the framework contract please refer to the tender specifications.
II.2.10)Information about variants
II.2.11)Information about options
The EBA may at a later stage during the 3 years following conclusion of the framework contract exercise the option to increase the contract value via negotiated procedure with the successful tenderer in accordance with Article 134(1)(e) of the rules of application of the financial rules applicable to the general budget of the Union. Such an increase in value would not amount to more than 50 % of the initial estimated contract value and would follow negotiations with the successful tenderer. Please see Section B.2.6 of the tender specifications for further details.
II.2.13)Information about European Union funds
The full set of procurement documents is available for download from the European Banking Authority’s buyer profile address which is provided under Section I.1. The European Banking Authority’s website will be updated regularly and it is the tenderers’ responsibility to check for updates and modifications during the tendering period.
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Please refer to the tender specifications.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Tenders will be opened at the premises of the EBA at One Canada Square, Canary Wharf, London, E14 5AA, UNITED KINGDOM.
A maximum of 2 representatives per tenderer are permitted to be present at the opening. The names of any such representatives are to be notified in advance in writing by e-mail to the EBA at firstname.lastname@example.org with a copy to email@example.com at least 3 working days before the opening.
Section VI: Complementary information
VI.1)Information about recurrence
You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see http://www.ombudsman.europa.eu). Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.
VI.5)Date of dispatch of this notice: