Travel Management Services for Southern Universities Purchasing Consortium

Travel Management Services for Southern Universities Purchasing Consortium

This tender is to establish a mutli-supplier Framework for online and offline travel services.

United Kingdom-Reading: Travel agency, tour operator and tourist assistance services

2019/S 094-227297

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southern Universities Purchasing Consortium
Reading Enterprise Centre, Earley Gate, University of Reading, Whiteknights Road
Reading
RG6 6BU
United Kingdom
Telephone: +44 1189357081
E-mail: supc@reading.ac.uk
NUTS code: UK
Internet address(es):Main address: www.supc.ac.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/supc/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/supc/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Travel Management Services 2019

Reference number: 2019/01

II.1.2)Main CPV code

63500000

II.1.3)Type of contract

Services

II.1.4)Short description:

This tender is to establish a mutli-supplier framework for online and offline travel services to include business travel, conferencing services, student group travel, and other associated services for organisations accessing the agreement.

II.1.5)Estimated total value

Value excluding VAT: 750 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Business Travel Services

Lot No: 1

II.2.2)Additional CPV code(s)

63000000
63512000
55100000
63510000
63515000
79997000
63516000
55120000
63500000
55110000
55130000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

Business Travel Management Services providing Members with access to a fully managed service for all UK and International travel and associated services. The Member will be able to research and book using an online tool and/or via offline booking channels using a traditional call centre/agent type operation (on the lowest cost non-premium line telephone number). This lot will cover UK and international air, rail, and hotel services; ferry services; eurostar; international vehicle hire; visa services and relevant professional advice to all clients.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 630 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award this framework on the basis of 3 + 1 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.

II.2)Description

II.2.1)Title:

Student Group Travel

Lot No: 2

II.2.2)Additional CPV code(s)

63000000
63512000
55100000
63510000
63515000
79997000
63516000
55120000
63500000
55110000
55200000
55130000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

Student Group Travel Services covering UK and international air, rail and hotel/hostel services; ferry services; eurostar; international vehicle hire; group travel services: and relevant professional advice to members for student group travel.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

SUPC will award this Framework Agreement on the basis of 3 + 1 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

Various projects funded by EU in various institutions in the UK

II.2.14)Additional information

It is anticipated that some of the future call-off contracts under this framework will be part or fully funded from external streams, include European Union (EU) funding (ERDF/ESIF) and potentially other research bodies. All funding accessed under this framework will be considered compliant for the purposes of external funding by named participants.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Not longer than 4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/06/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Framework Agreement is being tendered on behalf of members of the following purchasing organisations (the Participating Consortia):

— Southern Universities Purchasing Consortium (SUPC) http://www.supc.ac.uk/engage/our-members/our-members

— North East Universities Purchasing Consortium (NEUPC) http://www.neupc.ac.uk/our-members

— North West Universities Purchasing Consortium (NWUPC) http://www.nwupc.ac.uk/our-members

— London Universities Purchasing Consortium (LUPC) http://www.lupc.ac.uk/list-of-members.html

— Advanced Procurement for Universities and Colleges (APUC) http://www.apuc-scot.ac.uk/#!/members

— Higher Education Purchasing Consortium Wales (HEPCW) http://www.hepcw.ac.uk/ (the members of such Participating Consortia, together with SUPC Members being Members). Some institutions are not public bodies within the meaning of the PCR2015. They may advertise their contracts in the OJEU on a voluntary basis and without prejudice to their freedom to depart from the rules set out in the PCR2015. Their aim is to apply best practice and secure the best value outcome for the institution.

VI.4)Procedures for review

VI.4.1)Review body

Southern Universities Purchasing Consortium
Reading Enterprise Centre, Earley Gate, University of Reading
Reading
RG6 6BU
United Kingdom
Telephone: +44 1189357081
E-mail: supc@reading.ac.ukInternet address: www.supc.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

13/05/2019