Travel Management Services for London Universities Purchasing Consortium

Travel Management Services for London Universities Purchasing Consortium

Our aim is to establish a highly competitive travel services framework agreement for Member Institutions, taking advantage of our geographic concentration in and around London.

United Kingdom-London: Travel management services

2014/S 092-161913

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Universities Purchasing Consortium
LUPC, Floor 2M, University of London Union, Malet Street
For the attention of: Darran Whatley
WC1E 7HY London
UNITED KINGDOM
Telephone: +44 2078631693
E-mail: darran@lupc.lon.ac.uk

Internet address(es):

General address of the contracting authority: http://www.lupc.ac.uk/

Address of the buyer profile: https://lupc.bravosolution.co.uk/

Electronic access to information: https://lupc.bravosolution.co.uk/

Electronic submission of tenders and requests to participate: https://lupc.bravosolution.co.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Public Sector Purchasing Consortium

I.3)Main activity

General public services
Health
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

http://www.lupc.ac.uk/list-of-members.html

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Travel Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Air transport services of passengers and freight, except transport of mail
Main site or location of works, place of delivery or of performance: Various locations in the United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 11

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 68 000 000 and 208 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

London Universities Purchasing Consortium (LUPC), a company limited by guarantee reg. no. 04784719, is a not-for-profit company owned by its Members, for its Members. Its primary purpose is to maximise value from the collaborative procurement of goods and services for over 60 Members, made up of universities and colleges, as well as government agencies, research organisations and museums and other cultural establishments. A full list of current Members may be found at: http://www.lupc.ac.uk/list-of-members.html. In inviting expressions of interest to tender for the provision of travel services, LUPC is acting as a lead organisation on behalf of its Member Institutions. All agreements resulting from this tender should be made available to and apply to all current and future members of LUPC, including associate members. Any other consortium or institution that wishes to participate in this framework agreement will only do so at the discretion of the LUPC. Providers’ attention is drawn to the fact that participating institutions may be subject to change in the future owing to strategic realignment of the Consortium or the inclusion of new full or associate Members, who could be outside the education sector, but within the public sector. Our aim is to establish a highly competitive travel services framework agreement for Member Institutions, taking advantage of our geographic concentration in and around London. The principle behind the agreement(s) is that they shall not themselves constitute contracts, but will establish a structure by which orders may be placed by participating institutions, each forming a separate contract under the terms and conditions set out in the framework agreement(s).

II.1.6)Common procurement vocabulary (CPV)

6351600063512000602100005512000063515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

While the contracting authority cannot guarantee volumes, it is estimated that the total value of services for the entire duration of the framework agreement is between 68 000 000 and 208 000 000 GBP excluding VAT. This an estimation based on historical spend in this service area. It may vary considerably up or down. No business whatsoever is guaranteed under any resulting framework agreement or contract and, indeed, there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. No compensation/etc will be paid if a tender or resulting framework agreement is withdrawn for any reason. Providers should take part in the process only on the basis that they fully understand and accept this position. The new LUPC Framework will be accessible to all LUPC Members and will be promoted actively to LUPC Members that fall outside of the Higher Education sector. To ensure they have as many opportunities as possible to work for LUPC Members.
Estimated value excluding VAT:
Range: between 68 000 000 and 208 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Travel Services one stop shop

1)Short description

The provision of UK and international air, rail and hotel services; ferry services; Eurostar; international vehicle hire; and professional advice to all clients.

2)Common procurement vocabulary (CPV)

63516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 2 Lot title: Hotel, Apartment, conference snd meeting booking

1)Short description

The provision of UK and international hotel bookings, Apartment bookings and UK conference and meeting bookings.

2)Common procurement vocabulary (CPV)

55120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Lot No: 3 Lot title: Group and Student travel services

1)Short description

The provision of UK and international air, rail and hotel / hostel services; ferry services; eurostar; international vehicle hire; group travel services; and professional advice to all clients.

2)Common procurement vocabulary (CPV)

6351600063512000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any required certificates, statutory declarations or criteria are notified within the Invitation to tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://lupc.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Economic and financial capacity requirements are notified within the Invitation to tender documentation.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Technical capacity requirements are notified within the Invitation to tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 14: and maximum number 20
Objective criteria for choosing the limited number of candidates: It is envisaged that between 14 and 20 operators will be invited to tender. Potential Providers will need to meet the minimum criteria within the Invitation to tender documentation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TRA5027 LU

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2014 – 08:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2014 – 08:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 26.6.2014 – 09:00

Place:

https://lupc.bravosolution.co.uk/

 

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: March 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority reserves the right to reject those returned late. LUPC does not accept any liability for any costs incurred by Bidders in tendering. The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction. The Pre-Qualification Questionnaire is available and must be returned via the the LUPC’s Bravo e-portal:https://www.lupc.bravosolution.co.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The LUPC will incorporate a ten calendar day standstill period from the point that the intention to award the framework agreement is notified to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.5.2014

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