Travel Services Framework for Government and Public Sector

Travel Services Framework for Government and Public Sector

Crown Commercial Service as the Authority is putting in place a Commercial Agreement for Public Sector Travel and Venue Solutions for Central Government, Wider Public Sector, Third Sector.

United Kingdom-Liverpool: Travel services

2017/S 133-272388

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Minister for the Cabinet Office acting through Crown Commercial Service
9th Floor The Capital Old Hall Street
Liverpool
L3 9PP
United Kingdom
Telephone: +44 3450103503
E-mail: supplier@crowncommercial.gov.uk
NUTS code: UKInternet address(es):Main address: www.gov.uk/ccs
I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://ccs-agreements.cabinetoffice.gov.uk/procurement-pipeline
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Public Sector Travel and Venue Solution.

Reference number: RM3829

II.1.2)Main CPV code

63515000

II.1.3)Type of contract

Services

II.1.4)Short description:

Crown Commercial Service as the Authority is putting in place a Commercial Agreement for Public Sector Travel and Venue Solutions for Central Government, Wider Public Sector, Third Sector and other permitted users identified at VI.3 (and any future successors to these organisations) (‘the Customer’). The Customer will then be able to enter into an Enabling Agreement with the successful Suppliers for any required services. This Commercial Agreement will be for an initial Commercial Agreement Period of three (3) years, with the option to extend for up to one (1) further period of twelve (12) months.

II.1.5)Estimated total value

Value excluding VAT: 5 100 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Online Rail Solution

Lot No: 1

II.2.2)Additional CPV code(s)

63510000
79997000
63515000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Solution 1 is a single Supplier award.

The Supplier successfully award Solution 1 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.

The Supplier shall be responsible for the provision of Online Rail Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking rail travel and supporting services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 1 000 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.

II.2)Description

II.2.1)Title:

Online Accommodation Solution

Lot No: 2

II.2.2)Additional CPV code(s)

63515000
63510000
79997000
55130000
55100000
55110000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Solution 2 is a single Supplier award.

The Supplier successfully award Solution 2 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.

The Supplier shall be responsible for the provision of Online Accommodation Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking accommodation and supporting services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 900 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.

II.2)Description

II.2.1)Title:

Online Air Solutions

Lot No: 3

II.2.2)Additional CPV code(s)

63510000
79997000
63515000
60400000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Solution 3 is a single Supplier award.

The Supplier successfully award Solution 3 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.

The Supplier shall be responsible for the provision of Online Air Solutions via Direct Award. The Supplier shall provide each Customer with an Online Booking System for booking air travel and supporting services.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 20
Price – Weighting: 80

II.2.6)Estimated value

Value excluding VAT: 700 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is unlikely to apply. It is the responsibility of Potential Providers to take their own advice.

II.2)Description

II.2.1)Title:

Offline and Online Travel Solutions

Lot No: 4

II.2.2)Additional CPV code(s)

55110000
63515000
34100000
63510000
55130000
63516000
55100000
79997000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Solution 4 is a multi-Supplier award; a maximum number of three (3) Potential Providers will be appointed. The Suppliers appointed to Solution 4 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services. The Supplier shall be responsible for the provision of Offline and Online Travel Solutions via Direct Award or Further Competition. The Supplier shall provide Customers with an Online Booking System and an Offline Service for booking business travel and supporting services. Customers may procure Offline Services only through this Solution. Potential Providers who tender for Solution 4, must also submit a Tender for Solution 1, 2 and 3. Following the evaluation of Tenders for Solution 4, where there are two or more Potential Providers who have tied scores and are placed in last position (3rd), the Authority will apply a tie breaker, the Potential Provider obtaining the highest overall Price Evaluation Score will be awarded the last position.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 2 000 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is may to apply. It is the responsibility of Potential Providers to take their own advice.

II.2)Description

II.2.1)Title:

Venue Find, Group Accommodation and Supporting Services

Lot No: 5

II.2.2)Additional CPV code(s)

79952000
63510000
98341000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Solution 5 is a single Supplier award.

The Supplier successfully award Solution 5 will be able to deliver all Mandatory requirements outlined in Commercial Agreement Schedule 2 Services.

The Supplier shall be responsible for the provision of Venue Find, Group Accommodation and Supporting Services via Direct Award. The Supplier shall provide the Customer with an Offline Service for venue find and supporting services; and Group Accommodation bookings for 9 Travellers or more.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Authority does not consider that Transfer of Undertakings (Protection of Employment) Regulations 2006 to be an issue in respect of this Procurement at Commercial Agreement stage as services are not provided at this level. At Enabling Agreement stage, the Authority takes the view that TUPE is may to apply. It is the responsibility of Potential Providers to take their own advice.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Potential Providers will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an Invitation to Tender (‘ITT’). This procurement will be managed electronically via the Crown Commercial Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Full instructions for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered supplier; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the supplier to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. As a user of the e-Sourcing Suite you will have access to the Emptoris messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these messages on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Support Desk email: eEnablement@crowncommercial.gov.uk. Tender Submissions must be published by the date in IV.3.4 of this Contract Notice. Refer to paragraph 6 of Attachment 1 — Invitation to Tender for further information regarding timescales. Cyber Essentials is mandatory for Central Government Contracts which involves handling personal information and providing certain ICT products and services. To participate in this procurement, Potential Providers must be able to demonstrate that they comply with the technical requirements prescribed by Cyber Essentials for services under and in connection with this Procurement. The award of a place on this Commercial Agreement is conditional on a Potential Providers ability to demonstrate to the Authority that they meet the technical requirements prescribed by Cyber Essentials for services under and in conjunction with this Procurement.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 7
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/08/2017
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 120 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/08/2017
Local time: 14:01
Place:

Electronically, via web-based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The value provided in Section II.1.4 is only an estimate. We cannot guarantee to suppliers any business through this Commercial Agreement. In the event that there is a substantive challenge to the Procurement, and such challenge is confirmed to a single Solution, the Authority reserves the right to the extent that is lawful to do so to conclude a Commercial Agreement with the successful Potential Provider in respect of the Solutions that has not been challenged. As part of this Contract Notice the following documents can be accessed at https://www.contractsfinder.service.gov.uk/Notice/83aaa6bb-53eb-4e86-80c9-b1f14bfa16c1

1)Contract Notice — Authorised Customer List 2) Contract Notice Transparency Information for the CCS Commercial Agreement 3) Procurement Timetable.

VI.4)Procedures for review

VI.4.1)Review body

Crown Commercial
Liverpool
United Kingdom

VI.4.2)Body responsible for mediation procedures

n/a
n/a
United Kingdom
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

n/a
n/a
United Kingdom

VI.5)Date of dispatch of this notice:

12/07/2017

 

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