Treatment and Disposal of Radioactive Waste – Tender Notice

Treatment and Disposal of Radioactive Waste – Tender Notice

Provision of a Radioactive Waste treatment service.

United Kingdom-Dunfermline: Radioactive waste treatment services

2015/S 103-187891

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, Submarines, In-Service Submarines (ISM) Team
Superintendent Submarines Rosyth, 1st Floor, West Wing, Syncrolift Building, Rosyth Dockyard, Rosyth, Fife
For the attention of: Mrs Karen Downie
KY11 2BY Dunfermline
Telephone: +44 1383425835

Internet address(es):

Address of the buyer profile: As above

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Treatment and Disposal of Radioactive Ion-Exchange Resins.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Research and development services [2] and evaluation tests

NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Radioactive waste treatment services. Provision of a Radioactive Waste treatment service. Initially to carry out resin treatment trials to establish efficacy, proceeding to bulk processing to enable final disposal of approx 100 m³ of of radioactively contaminated Ion exchange resin currently in storage at UK Sites.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Ministry of Defence (MoD) has up to 100 m³ of Ion-Exchange resins stored at several sites in the UK. These resins are a waste residue from the Nuclear Submarine Programme, and are contaminated with radioactive material and organic complexing agents. They are currently stored in slurry form with associated liquor, in purpose-built shielded containers within waste stores. There is no future use for the resins, and MOD now wishes to achieve timely final disposal to the UK Low Level Waste Repository (LLWR) in Cumbria. The resins will require conditioning in order to meet LLWR acceptance criteria.
MOD intends running a two-stage assessment process. The initial phase will consist of a dynamic PQQ, followed by MOD-funded resin conditioning trials (to demonstrate that potential suppliers have a process able to generate a wasteform which can meet all Waste Acceptance Criteria for UK LLWR including leach testing). The second phase will lead to the down selection of a preferred bidder or bidders for provision of a bulk processing service for the resins. Participation in the second phase will be restricted to those potential suppliers who have participated successfully in the initial phase including the trials.
For this first stage, MOD will select candidate technologies/Suppliers for initial trialling based on responses to the Dynamic PQQ (DPQQ) for the requirement. Potential providers are requested to submit a response to each question which the MOD’s DPQQ assessment panel will review and evaluate. The overall weighted scores from Part 2 Form F will be used to select between 3 and 6 top scoring suppliers who may be invited to participate in MOD funded trials as a first stage in the assessment process. Trials are expected to proceed in F/Y 2016/17. The second stage of procurement activity for this requirement for bulk processing is expected to commence in mid 2017, with full scale resins processing anticipated to begin in late 2018.
Further information will be provided to all companies registering an interest at an Industry Day currently planned to be held on 24.6.2015. This event will provide more detailed information on the resins and the proposed programme will be presented.
Companies are requested to register their interest in the requirement and their intention to attend the above Industry Day, by advising the MOD Commercial Team at Rosyth at the following e-mail address dessmis-susm-rosyth-cmrcl-rdp(multiuser) or write to the contact address provided.
Estimated value excluding VAT: 0,01 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not required at this stage. The Authority however reserves the right to request an indemnity, guarantee or bank bond if the prospective tenderer does not meet the required standard for economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Prospective tenderers should be familiar with the MOD purchase to payment (P2P) system, further information can be found on the All payments shall be made via P2P.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy.
III.1.5)Information about security clearance:
III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Part 1: Forms B and C of DPQQ (Access Code: 3FX34HHC34) encompasses questions to allow the prospective tendererer to provide a declaration of good standing. Answers to these questions will be assessed on a Pass/Fail basis.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Part 1: Form D of DPQQ (Access Code: 3FX34HHC34) encompasses questions to allow the prospective tenderer to provide a declaration of Economic and Financial Standing. Answers to these questions will be assessed on a Pass/Fail basis.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the sitting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability;
(b) a list of works carried out over the past 5 years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed;
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property;
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures;
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract;
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract;
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority;
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification;
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
Part 1: Form E and Part 2: Form F of DPQQ (Access Code 3FX34HHC34) encompasses questions to allow the prospective tenderer to provide evidence of their technical and/or professional ability. The scoring and weighting criteria are included therein.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note that there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code: 3FX34HHC34. Please ensure you follow any instruction provided to you.
The deadline for submitting your response(s) is 24.7.2015 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQs) or the User Guides or contact the MOD DCO Helpdesk by emailing or call +44 800282324.

Interested suppliers are required to complete the DPQQ to provide information that allows the Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1,III.2.2 and III.2.3 of this Contract Notice.
Full details of the method for choosing the tendererers will be set in the Help Text Box for the Dynamic PQQ.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

24.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Electronic Trading — Potential suppliers must note the mandatory requirement for electronic trading using the Ministry of Defence’s standard Purchase to Payment (P2P) system operating under the Defence Electronic Commerce Service, which shall be a special condition for the performance in any related Contracts. You can find details on the P2P system at Contractors shall be required to sign DEFFORM 30 (Electronic Transaction Agreements) and unconditionally accept DEFCON 5J (Unique Identifiers), DEFCON 129J (The use of Electronic Business Delivery Form); and DEFCON 522J (Payment under P2P).

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2015527-DCB-6632164.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:


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