Tree Clearance Works Kent

Tree Clearance Works Kent

The provision of emergency response specialist tree surgery teams to attend at short notice on a 24/7 basis.

United Kingdom-Maidstone: Tree-clearing services

2016/S 142-257605

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent County Council
County Hall
For the attention of: Mr Jamie Brooks
ME14 1XQ Maidstone
United Kingdom
E-mail: jamie.brooks@kent.gov.uk

Internet address(es):

General address of the contracting authority: http://www.kent.gov.uk

Further information can be obtained from: Kent County Council
County Hall
For the attention of: Mr Jamie Brooks
ME14 1XQ Maidstone
United Kingdom
E-mail: jamie.brooks@kent.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Kent County Council
County Hall
For the attention of: Mr Jamie Brooks
ME14 1XQ Maidstone
United Kingdom
E-mail: jamie.brooks@kent.gov.uk

Tenders or requests to participate must be sent to: Kent County Council
County Hall
For the attention of: Mr Jamie Brooks
ME14 1XQ Maidstone
United Kingdom
E-mail: jamie.brooks@kent.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SS16022 Emergency Tree Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The provision of emergency response specialist tree surgery teams to attend at short notice on a 24/7 basis. Emergency type response times will include both 2 hour and 24 hour requirements. Suppliers will be required to provide suitably qualified staff and have access to the necessary specialised equipment to be able to remove fallen trees and branches from causing obstruction to the highway. Moreover, the ability to work at height in a safe manner, using appropriate working methods to remove broken or hanging branches or partially fallen trees presenting a danger to the highway. It is anticipated that the service will be provided across all 12 Districts in Kent. Work volumes will be dictated by the weather and where emergency situations occur, which varies from year to year. The annual spend for the general emergency response service will be in the region of 65 000 GBP per annum. This does not include provision for extreme weather events. The work will be funded from the existing Soft Landscape budget for tree emergency work. Where trees are determined as privately owned these will be raised against the highways Operations budget code and actioned as a rechargeable service. The service will primarily serve HT&W however, it will be important that the contract has the flexibility to be able to provide an alternative response for other tree owning departments within Kent County Council, should the need arise. There may be future interest from district providers within Kent to gain access to this contract. The level of interest is unquantified at this point in time. Any future approaches should be considered as and when they arise.

II.1.6)Common procurement vocabulary (CPV)

77211300, 03452000, 45112730, 77211400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The provision of emergency response specialist tree surgery teams to attend at short notice on a 24/7 basis. Emergency type response times will include both 2 hour and 24 hour requirements. Suppliers will be required to provide suitably qualified staff and have access to the necessary specialised equipment to be able to remove fallen trees and branches from causing obstruction to the highway. Moreover, the ability to work at height in a safe manner, using appropriate working methods to remove broken or hanging branches or partially fallen trees presenting a danger to the highway. It is anticipated that the service will be provided across all 12 Districts in Kent. Work volumes will be dictated by the weather and where emergency situations occur, which varies from year to year. The annual spend for the general emergency response service will be in the region of 65 000 GBP per annum. This does not include provision for extreme weather events. The work will be funded from the existing Soft Landscape budget for tree emergency work. Where trees are determined as privately owned these will be raised against the highways Operations budget code and actioned as a rechargeable service. The service will primarily serve HT&W however, it will be important that the contract has the flexibility to be able to provide an alternative response for other tree owning departments within Kent County Council, should the need arise. There may be future interest from district providers within Kent to gain access to this contract. The level of interest is unquantified at this point in time. Any future approaches should be considered as and when they arise.
Estimated value excluding VAT: 350 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: East Kent

1)Short description

Emergency Tree Clearance Work in East Kent, as defined in Schedule 6 — Service Information.

2)Common procurement vocabulary (CPV)

77211300, 03452000, 45112730, 77211400

3)Quantity or scope

As defined in Schedule 5.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Employer will be tendering 3 lots covering East, Mid and West Kent. Tenderers will be able to tender for any combination of lots that they choose, however the Employer will not award more than 1 lot to any single tenderer. This is permitted by S.46 of the Public Contracts Regulations 2015. The evaluation criteria to be used will be lowest bid price. If the same supplier is ranked top in more than 1 lot the next lowest bid price will be used. Wherever possible the Employer will award each lot to the lowest bid.

Lot No: 2 Lot title: Mid Kent

1)Short description

Emergency Tree Clearance Work in East Kent, as defined in Schedule 6 — Service Information.

2)Common procurement vocabulary (CPV)

77211300, 03452000, 45112730, 77211400

3)Quantity or scope

As defined in Schedule 5.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Employer will be tendering 3 lots covering East, Mid and West Kent. Tenderers will be able to tender for any combination of lots that they choose, however the Employer will not award more than 1 lot to any single tenderer. This is permitted by S.46 of the Public Contracts Regulations 2015. The evaluation criteria to be used will be lowest bid price. If the same supplier is ranked top in more than 1 lot the next lowest bid price will be used. Wherever possible the Employer will award each lot to the lowest bid.

Lot No: 3 Lot title: West Kent

1)Short description

Emergency Tree Clearance Work in East Kent, as defined in Schedule 6 — Service Information.

2)Common procurement vocabulary (CPV)

77211300, 03452000, 45112730, 77211400

3)Quantity or scope

As defined in Schedule 5.
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Employer will be tendering 3 lots covering East, Mid and West Kent. Tenderers will be able to tender for any combination of lots that they choose, however the Employer will not award more than 1 lot to any single tenderer. This is permitted by S.46 of the Public Contracts Regulations 2015. The evaluation criteria to be used will be lowest bid price. If the same supplier is ranked top in more than 1 lot the next lowest bid price will be used. Wherever possible the Employer will award each lot to the lowest bid.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, warranties and other forms of appropriate security as defined in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form will be required. In the case of organisations applying as a consortia or joint venture, full details for each member is required. It will be necessary for each member to sign an undertaking that they shall be jointly and severally liable, or to require a single provider to take primary liability, for the performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As defined in the tender documentation.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) Is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the Court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
Minimum level(s) of standards possibly required: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
Minimum level(s) of standards possibly required:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Lowest bid price.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS16022
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.9.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.9.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Further information about Kent County Council can be found at: http://www.kent.gov.uk Expressions of Interest must be by way of completion and return of a Invitation To Tender via the Council’s etendering system Pro-Contract, by the date and time specified in IV.3.4) Tenderers are required to register their company details on the Pro-Contract, e-tendering system. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link: http://www.kentbusinessportal.org.uk There will be no hard copy documents issued to organisations and all communications with the Council including the submission of Tender Responses will be conducted via the Kent Business Portal.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.7.2016

 

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