Tree Maintenance Services Hampshire

Provision of Tree Maintenance Services for New Forest District Council and Test Valley Borough Council (2017-22).

United Kingdom-Lyndhurst: Forestry services

2016/S 104-186355

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

New Forest District Council
Appletree Court, Beaulieu Road
For the attention of: Mr Gary Jarvis
SO43 7PA Lyndhurst
UNITED KINGDOM
Telephone: +44 2380285588
E-mail: Gary.Jarvis@nfdc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.nfdc.gov.uk

Further information can be obtained from: New Forest District Council
Appletree Court, Beaulieu Road
For the attention of: Mr Gary Jarvis
SO43 7PA Lyndhurst
UNITED KINGDOM
Telephone: +44 2380285588
E-mail: Gary.Jarvis@nfdc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:New Forest District Council
Appletree Court, Beaulieu Road
For the attention of: Mr Gary Jarvis
SO43 7PA Lyndhurst
UNITED KINGDOM
Telephone: +44 2380285588
E-mail: Gary.Jarvis@nfdc.gov.uk

Tenders or requests to participate must be sent to: New Forest District Council
Appletree Court, Beaulieu Road
For the attention of: Mr Gary Jarvis
SO43 7PA Lyndhurst
UNITED KINGDOM
Telephone: +44 2380285588
E-mail: Gary.Jarvis@nfdc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Test Valley Borough Council
Beech Hurst, Andover, Hampshire
SP10 3AJ Andover
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Tree Maintenance Services for New Forest District Council and Test Valley Borough Council (2017-22).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Provision of Tree Maintenance Services for New Forest District Council (NFDC) and Test Valley Borough Council (TVBC) commencing 1.1.2017 (5 year term with optional 2 year extension).

All correspondence is via the Councils e-tendering software ProContract hosted on the South East Business Portal (SEBP). Go to www.sebp.due-north.com — Search for New Forest District Council — Opportunities — Provision of Tree Maintenance Services.

II.1.6)Common procurement vocabulary (CPV)

77200000, 77340000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of Tree Maintenance Services for New Forest District Council (NFDC) and Test Valley Borough Council (TVBC) commencing 1.1.2017 (5 year term with optional 2 year extension).
New Forest District Council (NFDC) and Test Valley Borough Council (TVBC) have been working together on the procurement of tree maintenance services for many years. The current Tree Maintenance Services contract expires on 31.12.2016 and will be superseded by the contract awarded to the successful tenderer identified through this tender exercise.
NFDC are leading the invitation to tender on behalf of both Councils to identify, select and award the contract to a single contractor who satisfies the Councils selection criteria and has submitted a compliant bid under this tender exercise.
The awarded contractor must fully meet (or exceed) the specification set out in the Councils Tender documents available via the Councils e-tendering platform the South East Business Portal.
The outcome contract will be jointly awarded by both Councils to the same contractor for a contract period of 5 years, with optional extension period of 2 years.
By confirming an expression of interest in this contract opportunity, tenderers will automatically receive a link to the tender information including the full specification, contract terms and tenderer response forms.
All correspondence is via the Councils e-tendering software ProContract hosted on the South East Business Portal (SEBP).
Estimated value excluding VAT:
Range: between 700 000 and 1 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DN165628

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.5.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 1.7.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: June 2022.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.5.2016

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