Tree Maintenance Services Hertfordshire
North Hertfordshire District Council requires a contractor to provide tree maintenance services by way of a framework arrangement. North Hertfordshire is located less than 40 miles from Central London and is predominantly a rural district.
UK-Letchworth Garden City: tree-maintenance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
North Hertfordshire District Council
District Council Offices, Gernon Road
For the attention of: Laura Smith
SG6 3JF Letchworth Garden City
Telephone: +44 1462474377
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Tree maintenance services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
NUTS code UKH23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 800 000 GBP
II.1.5)Short description of the contract or purchase(s)
Tree-maintenance services. Tree pruning and hedge trimming. Tree pruning. Tree-clearing services. Tree-cutting services. North Hertfordshire District Council requires a contractor to provide tree maintenance services by way of a framework arrangement. North Hertfordshire is located less than 40 miles from Central London and is predominantly a rural district. The rural section of the district covers 127 square miles and has boundaries with Cambridgeshire, Bedfordshire and Essex.
The services will be undertaken in packages of work and each package will be offered to the organisation whose tender is evaluated, in accordance with the terms of tender documents, as being the most economically advantageous to the Council. The services will comprise of predominantly crown thinning, formative pruning, crown cleaning, crown reduction, crown lifting, pruning overhanging branches, tree felling, tree dismantling, hazard tree removal and stump grinding. If that organisation cannot take a particular package of work then it will be offered to the organisation offering the next most economically advantageous tender; and so on.
Services will be required throughout the North Hertfordshire District and the contract shall be for a term of 4 years commencing on 1.4.2013.
Please see invitation to tender and conditions of contract for full details.
II.1.6)Common procurement vocabulary (CPV)
77211500, 77340000, 77341000, 77211300, 77211400
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The scope of the Contract will include crown thinning, formative pruning, crown cleaning, crown reduction, crown lifting, pruning overhanging branches, tree felling, tree dismantling, hazard tree removal and stump grinding though other ancillary or connected services may be required.
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Group, parent or ultimate holding organisation of a tenderer must be prepared to guarantee performance of the tenderer direct with the Council to the extent that such group, parent or ultimate holding organisation assumes responsibility for performance of all contractual obligations and requirements and by execution of the ABI model guarantee bond as annexed to the Contract. The tender and contract document will be sent to tenderers that are successful at pre-qualification stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see clause 14 and clause 15 of the Contract for full details. The works will be allocated in batches and payment will be made on receipt of an invoice and only when the batch of works has been completed. The tender and contract document will be sent to tenderers that are successful at pre-qualification stage.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Conditions of Contract as set out in schedule 5 of the framework agreement. The Conditions of Contract will be sent to tenderers that are successful at pre-qualification stage.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please see clauses 8, 9,10, 11, 12 and 13 of the Conditions of Contract as set out in schedule 5 of the framework agreement. The tender and contract document will be sent to tenderers that are successful at pre-qualification stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Requirements are detailed in the pre-qualification questionnaire and invitation to tender.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available
Financial resources and stability to be assessed as set out in the pre qualification questionnaire, including provision of balance sheet and trading accounts.
Minimum level(s) of standards possibly required: Please see requirements as set out in the pre-qualification questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
Documents have also been provided to confirm the Council’s scoring methodology.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Please see pre-qualification questionnaire and accompanying scoring methodology.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.10.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: August 2016.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012822-PRO-4176855.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:22.8.2012