Tree Planting Tender Merseyside

Tree Planting Tender Merseyside

Sefton council are seeking expressions of interest from suitably qualified and experienced contractors who wish to be considered for selection to tender for the provision of its tree planting and establishment services.

United Kingdom-Bootle: Trees

2015/S 207-375863

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sefton Council
Central Procurement Unit c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Internet address(es):

General address of the contracting authority: http://www.sefton.gov.uk/

Electronic access to information: www.the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: Sefton Council
Central Procurement Unit c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sefton Council
Central Procurement Unit c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

Tenders or requests to participate must be sent to: Sefton Council
Central Procurement Unit c/o 7th Floor Merton House, Stanley Road
For the attention of: Mr Chris Magee
L20 3UU Bootle
UNITED KINGDOM
Telephone: +44 1519344069
E-mail: chris.magee@sefton.gov.uk
Fax: +44 1519344215

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Tree Planting and Establishment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKD53

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Sefton council are seeking expressions of interest from suitably qualified and experienced contractors who wish to be considered for selection to tender for the provision of its tree planting and establishment services. This work has previously been tendered on a yearly basis however this contract will run for a period of 3 years with each planting season followed by a 2 year establishment period. The work covers all aspects of tree planting and establishment on the adopted highway, and within parks and open spaces. The contract does not include breaking into the hard surface of the highway as this work is undertaken by another contractor however there is a requirement to work alongside and in cooperation with this existing contractor, ensuring flexibility with the delivery of the project. The establishment period following planting includes a guarantee, if the tree fails to establish or dies within this period you will be required to replace the tree like for like at no extra cost to the council. This will be undertaken within the next planting season. The contractor must respond appropriately in periods of hot weather to ensure replacements are kept to a minimum. Monthly reports will be expected showing conditions of planted trees, maintenance/establishment work undertaken and date of visit. The contractor must provide a rapid response (between the hours 8:00 am to 5:00 pm Monday to Friday excluding Bank Holidays) to attend to trees causing a health and safety risk. A 1 hour response will be required unless agreed with supervising officer. The Social Value Act came into force in 2013, and places a duty on public bodies to consider social value when procuring goods and services. Sefton Council is committed to maximising social value, by creating positive outcomes for the local economy and residents through sustainable commissioning and procurement. This is encompassed in the Council’s Procurement Strategy. Accordingly, the contractor will be required to participate actively in achieving these objectives. Further details will be provided in the Contract Documents.

II.1.6)Common procurement vocabulary (CPV)

03452000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Sefton council are seeking expressions of interest from suitably qualified and experienced contractors who wish to be considered for selection to tender for the provision of its tree planting and establishment services. This work has previously been tendered on a yearly basis however this contract will run for a period of 3 years with each planting season followed by a 2 year establishment period. The work covers all aspects of tree planting and establishment on the adopted highway, and within parks and open spaces. The contract does not include breaking into the hard surface of the highway as this work is undertaken by another contractor however there is a requirement to work alongside and in cooperation with this existing contractor, ensuring flexibility with the delivery of the project. The establishment period following planting includes a guarantee, if the tree fails to establish or dies within this period you will be required to replace the tree like for like at no extra cost to the council. This will be undertaken within the next planting season. The contractor must respond appropriately in periods of hot weather to ensure replacements are kept to a minimum. Monthly reports will be expected showing conditions of planted trees, maintenance/establishment work undertaken and date of visit. The contractor must provide a rapid response (between the hours 8:00 am to 5:00 pm Monday to Friday excluding Bank Holidays) to attend to trees causing a health and safety risk. A 1 hour response will be required unless agreed with supervising officer. The Social Value Act came into force in 2013, and places a duty on public bodies to consider social value when procuring goods and services. Sefton Council is committed to maximising social value, by creating positive outcomes for the local economy and residents through sustainable commissioning and procurement. This is encompassed in the Council’s Procurement Strategy. Accordingly, the contractor will be required to participate actively in achieving these objectives. Further details will be provided in the Contract Documents.
The contract value range indicated is an estimate as no specific spend level can be guaranteed.
Estimated value excluding VAT:
Range: between 200 000 and 220 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 30 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 63 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Sefton Council endeavours to pay contractors within 30 days nett from receipt of a correct invoice.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: None.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A financial assessment will be undertaken and will be a pass / fail element.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to provide narratives of services similar to the Council’s requirement carried out within the last 3 years. Bidders will also be required to arrange the provision of independent references to support the Pre Qualification Questionnaire submission.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: As outlined within the PQQ document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CP/CM
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.11.2015 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.11.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.12.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.1.2016 – 9:30
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

21.10.2015

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