Tree Surgery and Maintenance Services Warwickshire

Tree Surgery and Maintenance Services Warwickshire

The County Council requires provision for Tree Maintenance and Arboriculture requirements to be undertaken around the County.

United Kingdom-Warwick: Tree-maintenance services

2017/S 225-468599

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Warwickshire County Council
Shire Hall
Warwick
CV34 4RL
United Kingdom
Contact person: Strategic Procurement
Telephone: +44 1926414131
E-mail: procurement@warwickshire.gov.uk
NUTS code: UKG13
Internet address(es):Main address: http://www.warwickshire.gov.uk

Address of the buyer profile: http://www.warwickshire.gov.uk/procurement

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tree Surgery and Maintenance Services.

II.1.2)Main CPV code

77211500

II.1.3)Type of contract

Services

II.1.4)Short description:

The County Council requires provision for Tree Maintenance and Arboriculture requirements to be undertaken around the County. The single supplier provision will carry out the planned maintenance schemes in Rugby, Nuneaton and Bedworth locations. It will also provide support to the Council’s in-house team in completing its own annual maintenance schemes across the County and will provide a general response service to assist in times of high demand and emergency.

The initial contract term will be 2 year however the Authority reserves the right to extend the contract by further periods not exceeding 24 months (24 months being the maximum available extension period) at the discretion of the Authority based on the contract performance of the successful supplier.

The Council estimates an annual spend of approximately 110 000 GBP, resulting in the 450 000 GBP estimated total but this is not a guaranteed level. Work can be seasonal and use may go up or down.

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG13
Main site or place of performance:

Outdoor locations across the County.

II.2.4)Description of the procurement:

Tree Maintenance and Arboriculture services to support Council’s maintenance schedules and response services.

The Procurement exercise will follow an Open Procedure with Bidders being required to complete a Supplier Questionnaire. All details can be found within the procurement documentation which is held on the Authority’s tendering portal. https://intendhost.co.uk/csw-jets/aspx/Home

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Should the contract expire after 2 years then a renewal process should start in October 2019

Should the Contract see through it extensions to the full 4 years then a renewal process should start in October 2021.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes
Description of options:

The initial contract term will be 2 year however the Authority reserves the right to extend the contract by further periods not exceeding 24 months (24 months being the maximum available extension period) at the discretion of the Authority based on the contract performance of the successful supplier.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As detailed within the procurement documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 27/11/2017
Local time: 12:10
Place:

Warwickshire County Council, Shire Hall, Market Place, Warwick, CV34 4RH.

Information about authorised persons and opening procedure:

Officers of Warwickshire County Council and/or their appointed agents.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

October 2019 or October 2021.

VI.2)Information about electronic workflows

VI.3)Additional information:

Warwickshire County Council will be using its e-tendering system (In-Tend) for the administration of this procurement process and providers must register with the system to be able to express an interest.

The web address is https://in-tendhost.co.uk/csw-jets

Registration and use of In-Tend is free. Once registered, all correspondence for this procurement process must be via the In-Tend correspondence function. However if you are unable to register with the website please e-mail us at procurement@warwickshire.gov.uk

VI.4)Procedures for review

VI.4.1)Review body

Warwickshire County Council
Warwick
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/11/2017

 

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