TTPi SIAM Services for Metropolitan Police

TTPi SIAM Services for Metropolitan Police

The Mayor’s Office for Policing and Crime (MOPAC) (the Authority) as the contracting authority is tendering for the supply of Service Integration and Management (SIAM) services to the Digital Policing (DP) function of the Metropolitan Police Service (MPS).

United Kingdom-London: IT services: consulting, software development, Internet and support

2014/S 236-415387

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Metropolitan Police
Total Technology Policing Infrastructure (TTPI), SIAM Procurement, Edinburgh House, 170 Kennington Lane
For the attention of: David Williams
SE15 5DP London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.met.police.uk

Further information can be obtained from: Bluelight.gov.uk
As per I.1

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bluelight.gov.uk
As per I.1

Tenders or requests to participate must be sent to: Bluelight.gov.uk
As per I.1

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

TTPi SIAM Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London, UK.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Mayor’s Office for Policing and Crime (MOPAC) (the Authority) as the contracting authority is tendering for the supply of Service Integration and Management (SIAM) services to the Digital Policing (DP) function of the Metropolitan Police Service (MPS).
This Contract Notice covers the procurement of a single contract to deliver the SIAM services which include Service Management, Cross Tower Integration and Service Desk. These services are further described in the Descriptive Document.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72220000, 72222300, 72224100, 72227000, 72228000, 72253000, 72253200, 72254100, 72268000, 72510000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The SIAM Supplier will provide services across the following service layers:
— Service Integration — service design, service transition, service operation, continual service improvement.
— Service Desk — ticket management, user contact management, request fulfilment.
— Cross Tower Integration — project coordination, solution delivery support, release and deployment management, operational acceptance testing.
The SIAM Supplier will have a commercial and operational responsibility, on behalf of the MPS to manage other Tower Suppliers.
Therefore the SIAM supplier will have to operate in a neutral fashion to ensure fairness in the governance of the new operating model.
Should the successful SIAM Supplier wish to bid for or ultimately wins a competition for other Service Towers (either as a prime contractor or a sub contractor), in order to minimise any conflict of interest, the successful bidder for SIAM services will need to demonstrate to the satisfaction of the Authority that acting in this capacity will not prevent it from maintaining independence and neutrality in its provision of the SIAM services.
Suppliers who are considering bidding for SIAM and any other service tower should consider the implications this will have for them, the MPS and other Service Tower Providers.
The SIAM Supplier may also be required to provide other services, including:
1. Transition from existing suppliers.
2. Transformation of services.
3. Managing the benchmarking process (of other Towers).
It is envisaged that TUPE will apply to this contract.
It is the Authority’s intent that the SIAM contract will be let for an initial period of 5 years with options to extend for up to a further 2.
Further details can be found in the Descriptive Document.
It should also be noted that the SIAM supplier may be asked during the contract period to step in to and run any of the other towers as described in the Descriptive Document. The SIAM supplier may also be required to manage this step in process.
The values given below are a range which enables flexibility in providing additional services to other bodies who may be able to utilise this contract.
Estimated value excluding VAT:
Range: between 40 000 000 and 150 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee (in the form of a performance and financial guarantee) may be required on the terms set out in the contract which will be issued with any ITN documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where there is more than 1 economic operator, the Authority requires a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is expected that the SIAM supplier will enter into a collaboration agreement with MPS and the other tower suppliers.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Document. ITN Documentation will be evaluated in accordance with the Selection Criteria set out in the ITN documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Authority will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Document. ITN Documentation will be evaluated in accordance with the Selection Criteria set out in the ITN documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Authority will evaluate technical ability/financial standing of the bidders in accordance with Articles 45 to 52 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended), and a detailed explanation of the evaluation methodology and minimum criteria to be satisfied are set out in the PQQ Document. ITN Documentation will be evaluated in accordance with the Selection Criteria set out in the ITN documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: As described in the PQQ documentation (which Potential Bidders can access via the Bluelight website in accordance with the instructions set out in section VI.3 Additional information).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SS3/14/84

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 203-359490 of 22.10.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.1.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contract will be available to the Greater London Authority (GLA) and any of its Functional Bodies: London Development Agency (LDA); London Fire and Emergency Planning Authority (LFEPA) and Transport for London (TfL) should they wish to join the contract at any time during the Contract period. It will also be available to other Police forces within the United Kingdom.
In the interests of cross government collaboration this contract will be available to the above organisations and as a result the contract value is stated as a range.
Please do not contact the contact listed above directly.
Suppliers/Contractors wishing to express an interest in this tender opportunity, and obtain tender documentation, should go towww.bluelight.gov.uk/opportunities, and enter the following reference number in the search criteria ‘contains:’ box: 9QUJ-CUNO2V then click on the tender opportunity Title and select the ‘Login and Register Interest’ button, and enter their username and password. If not already registered on the Bluelight ProContract eTendering system, suppliers/ contractors will need to do so by going to www.bluelight.gov.uk and clicking on the ‘Register Company’ link in the Supplier menu, and filling in the company registration form. It is free to register on the system and there are no subscription charges or additional costs for using the system. Once the registration has been processed (which can take up to 48 hours), 2 separate emails containing the username and password will be sent to the email address registered with.Suppliers/Contractors will need to return to the tender opportunity on Bluelight, to express their interest electronically.

URL: www.bluelight.gov.uk

Organisations wishing to be considered for appointment as a provider of these services must submit a completed PQQ in compliance with the instructions and within the prescribed deadline.
The Authority reserves the right to: (i) withdraw from the procurement process; and/or (ii) not to award any contract as a result of the competition called for by this notice; and/ or (iii) to make whatever changes it may see fit to the structure, timing, dates and content of the competition. The Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in Pound Sterling and all payments under the contract will be made in Pound Sterling.
The Authority will issue the ITN to a minimum of 3 and a maximum of 6 potential Bidders who submitted PQQ’s and pass all criteria. If more than 6 Potential Bidders pass all criteria the Authority reserves the right to take only the 6 highest scoring potential Bidders through to the next stage of the competition.
Even if a Potential Bidder has passed all criteria the Authority reserves the right not to invite a Potential Bidder to participate in the ITN process if they have not adequately demonstrated, within their completed PQQ, a capability to meet in full the requirements for the provision of the relevant Services.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Metropolitan Police Service
Procurement Services, 8th Floor, Empress State Building, Lillie Road
SW6 1TR London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.12.2014

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