Two Rivers Insurance Services Contract 2015

Two Rivers Insurance Services Contract 2015

Insurance services may involve insurance broking, insurance underwriting or a combination of both.

United Kingdom-Newent: Insurance services

2015/S 071-126335

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Two Rivers Housing
Rivers Meet, Cleeve Mill Lane
Contact point(s): Finance Manager
For the attention of: John Watkins
GL18 1DS Newent
UNITED KINGDOM
Telephone: +44 1531829277
E-mail: john.watkins@2rh.org.uk

Further information can be obtained from: Gibbs Laidler Consulting LLP
Falcon House, Black Eagle Square
For the attention of: Chris Gibbs
TN16 1SE Westerham
UNITED KINGDOM
E-mail: chris.gibbs@gibbslaidler.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gibbs Laidler Consulting LLP
Falcon House, Black Eagle Square
For the attention of: Chris Gibbs
TN16 1SE Westerham
UNITED KINGDOM
E-mail: chris.gibbs@gibbslaidler.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Two Rivers Insurance Services Contract 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Primarily in Gloucestershire and Herefordshire but also other locations as required to protect the assets earnings and liabilities of the awarding authority.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Type of procedure: Competitive Procedure with Negotiation.
Two Rivers Housing reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.

Contract documentation is available in electronic format from a secure site. Please contact chris.gibbs@gibbslaidler.co.uk for the URL and access details.

Two Rivers Housing invites tenders to provide insurance services.
Insurance services may involve insurance broking, insurance underwriting or a combination of both. The term is intended to include the arrangement, placing and administration of insurance policies, as well as claims settlement and administration, risk management services and any other insurance related services.
The minimum requirements for this procurement are as follows:
— Appropriate insurance protection for the assets, earnings and liabilities of Two Rivers Housing;
— Appropriate claims handling arrangements for all types of losses, with appropriate recording and systems for the provision of meaningful management information;
— Appropriate and effective risk management services, including training and systems for the control and reduction of exposures and losses.

II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Non-life insurance and related services.

II.2.2)Information about options

Options: yes
Description of these options: Two Rivers Housing is looking to enter into a Long Term Agreement or similar undertaking for 3 years with an option to extend the contract for a further 1 or 2 years, all subject to satisfactory service, cost and performance and no breach of LTA / LTU. This is an option — not a binding commitment.

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Motor Insurances

1)Short description

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Motor vehicle insurances and insurance services as required by Two Rivers Housing, and as more fully detailed in the invitation to tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Engineering insurance and inspection

1)Short description

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Engineering inspection services and insurances and insurance services as required by Two Rivers Housing, and as more fully detailed in the invitation to tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: All Other insurances

1)Short description

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Material damage, business interruption, liability, engineering, personal accident, fidelity guarantee, professional indemnity, construction related and other insurances and insurance services as required by Two Rivers Housing, which are not covered in the previous 2 lots, and as more fully detailed in the invitation to tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential service providers may be requested to provide a summary and overview of services provided to the social housing sector over the past 3 years, and details of up to 5 clients receiving similar services. Potential service providers may be asked to produce a certificate issued by the appropriate insurance regulatory authority indicating the types of insurance the insurer is authorised to provide in the UK.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documents.
Minimum level(s) of standards possibly required: As stated in tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in tender documents.
Minimum level(s) of standards possibly required:
Insurers must be licensed to transact business in the categories mentioned above either in UK or EC Member State of domicile.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This service will be regulated by the provisions of the Financial Services and Markets Act 2000 and any other modifications thereof. Providers of insurance services will be required to be authorised by the Financial Conduct Authority.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Type of procedure: Competitive Procedure with Negotiation Two Rivers Housing reserves the right to award the contract on the basis of the initial tenders without conducting negotiations. Otherwise as stated in tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Two Rivers – Insurance Services Contract 2015

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.5.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.5.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.5.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Two Rivers Housing owns and manages over 4 000 properties across the Gloucestershire and Herefordshire.
Insurance of social landlords is a highly specialist field, and Two Rivers Housing will require respondents to this notice to be able to demonstrate clearly a strong ability to provide insurance in the RSL sector where relevant (as clarified within the contract documentation). This will include providing details of the your main insurance providers for the principal risks, details of your insurance policy wordings and evidence of detailed knowledge and experience on the part of all account servicing, claims handling and risk management staff. The proposal will be expected to demonstrate in practical terms the capability of tenderers to manage effectively the insurance arrangements for Two Rivers Housing, as well as providing competitive insurance terms from experienced RSL insurers where relevant. Adactus Housing Group Ltd requires that all insurers proposed for its insurance arrangements shall be at least A rated by Standard & Poors or an equivalent rating agency.
The review is to be a multi-stage procedure. Responses to this notice in the form of a completed TRP are required by 8.5.2015. Candidates to enter the negotiated stage of the process will be selected from those responses. The initial tenders from those candidates selected as tenderers will be submitted on 9.7.2015 in accordance with the timetable which will be set out in the contract documents.

Contract documentation is available in electronic format from a secure site. Please contact chris.gibbs@gibbslaidler.co.uk for the URL and access details.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.4.2015

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