UK Research and Innovation Intellectual Property Services Tender

UK Research and Innovation Intellectual Property Services Tender

2 Lots. Southern England and Wales – Lot No: 1.

United Kingdom-Swindon: Legal services

2019/S 151-372675

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

UK Research and Innovation
Polaris House, North Star avenue
Swindon
SN2 1FL
United Kingdom
Contact person: Sharon West
E-mail: professionalservices@uksbs.co.uk
NUTS code: UK
Internet address(es):Main address: https://www.uksbs.co.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contractsfinder.service.gov.uk/Search
Additional information can be obtained from another address:
UK Shared Business Services Ltd
Polaris House, North Star avenue
Swindon
SN2 1FF
United Kingdom
E-mail: professionalservices@uksbs.co.uk
NUTS code: UK
Internet address(es):Main address: https://gpsesourcing.cabinetoffice.gov.uk/emptoris

Tenders or requests to participate must be submitted electronically via: https://gpsesourcing.cabinetoffice.gov.uk/emptoris

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Research

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

UK SBS CS19024 UK Research and Innovation — Science and Technology Facilities Council: Provision of Intellectual Property (IP) Services

Reference number: UK SBS CS19024

II.1.2)Main CPV code

79100000

II.1.3)Type of contract

Services

II.1.4)Short description:

This contract relates to the provision of Intellectual Property (IP) services for the Science and Technology, Facilities Council’s (STFC) a part of UK Research and Innovations IP in particular, patent services such as drafting, filing and renewals management and trade mark filing and renewals.

STFC Innovations Ltd (STFC’s Technology Transfer Company) is responsible for management and commercialisation of the Science and Technology, Facilities Council (STFC) IP portfolio and requires access to services and advice offered by patent agents/attorneys on a range of issues and questions that arise in the course of STFC Innovations Ltd’s business activities and the management and exploitation of STFC’s intellectual property.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Southern England and Wales

Lot No: 1

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

UKRI STFC has a requirement to procure the provision of Intellectual Property (IP) services. STFC holds a wealth of Intellectual Property (IP) generated from the know-how of over 2 000 engineers and scientists which is crucial to the design, build and operation of the UK National Laboratories. This IP exists in the form of patents, industrial designs and copyright in our papers, processes and software, developed though research done at our world leading, large scale experimental facilities based across 3 sites in UK; Daresbury Laboratory (DL) near Warrington, UK Astronomy Technology Centre (UK ATC) in Edinburgh and Rutherford Appleton Laboratory (RAL), Didcot, Oxfordshire.

The central aspect of STFC Innovations Ltd’s IP process is to ensure that the correct protection is put in place for each of our opportunities. These may result in a patent or, as appropriate, another protection is more valid on a basis of cost, relevance or defensibility. STFC Innovations Ltd takes a holistic approach to managing and exploiting STFC’s intellectual property and know-how; and develops strategies for the management and exploitation to optimise the commercialisation and return on potential business opportunities.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the crown commercial service’s e-sourcing suite. To participate in this procurement, participants shall first be registered on the e-sourcing suite. If bidders have not yet registered on the e-sourcing suite, this can be done online at https://gpsoesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Note: registration may take some time, please ensure that you allow a sufficient amount of time to register.

Full instruction for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcing g-tool-guidance-for-suppliers

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done be emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference number for the procurement you wish to register for, name of the registered Bidder; name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the specification documents within contracts finder.

As a user of the e-Sourcing Suite you will have access to emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Tel. 0345 0103503

Training documents to support bidders to utilise Emptoris CCS eSourcing are available in the contracts finder tender documents section.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality/weighting / Weighting: 80
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 2 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/10/2019
End: 13/10/2022
This contract is subject to renewal: yes
Description of renewals:

This requirement has the option to extend on an annual basis for a further 2 years (3+1+1).

For the avoidance of doubt, the total value for Lot 1 should the full 5 years be utilised shall be between 1 200 000,00 GBP excluding VAT (One million, two hundred thousand pounds) and 2 000 000,00 GBP excluding VAT (Two million pounds).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 2: Northern England and Scotland

Lot No: 2

II.2.2)Additional CPV code(s)

79100000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

UKRI STFC has a requirement to procure the provision of Intellectual Property (IP) services. STFC holds a wealth of Intellectual Property (IP) generated from the know-how of over 2 000 engineers and scientists which is crucial to the design, build and operation of the UK National Laboratories. This IP exists in the form of patents, industrial designs and copyright in our papers, processes and software, developed though research done at our world leading, large scale experimental facilities based across 3 sites in UK; Daresbury Laboratory (DL) near Warrington, UK Astronomy Technology Centre (UK ATC) in Edinburgh and Rutherford Appleton Laboratory (RAL), Didcot, Oxfordshire.

The central aspect of STFC Innovations Ltd’ s IP process is to ensure that the correct protection is put in place for each of our opportunities. These may result in a patent or, as appropriate, another protection is more valid on a basis of cost, relevance or defensibility. STFC Innovations Ltd takes a holistic approach to managing and exploiting STFC’s intellectual property and know-how; and develops strategies for the management and exploitation to optimise the commercialisation and return on potential business opportunities.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via the Crown Commercial Service’s e-sourcing suite. To participate in this procurement, participants shall first be registered on the e-sourcing suite. If bidders have not yet registered on the e-sourcing suite, this can be done online at https://gpsoesourcing.cabinetoffice.gov.uk/emptoris by following the link ‘Supplier eSourcing Registration’. Please note that, to register, bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.

Note: registration may take some time, please ensure that you allow a sufficient amount of time to register.

Full instruction for registration and use of the system can be found at https://www.gov.uk/government/publications/esourcing g-tool-guidance-for-suppliers

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done be emailing ExpressionOfInterest@crowncommercial.gov.uk. Your email must clearly state: the name and reference number for the procurement you wish to register for, name of the registered bidder; name and contact details for the registered individual sending the email.

Crown Commercial Service will process the email and then enable the bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The sourcing documents can then be accessed on the eSourcing Suite at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in the specification documents within contracts finder.

As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.

Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.

For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk: Tel. 0345 0103503

Training documents to support bidders to utilise Emptoris CCS eSourcing are available in the contracts finder tender documents section.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 14/10/2019
End: 13/09/2022
This contract is subject to renewal: yes
Description of renewals:

This contract shall be for a period of 3 years with option to extend on an annual basis for a further 2 years (3+1+1) from commencement of the contract.

For the avoidance of doubt, the total value for Lot 2 should the full 5 years be utilised shall be between 300 000,00 GBP excluding VAT (three hundred thousand pounds) and 500 000,00 GBP excluding VAT (five hundred thousand pounds.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 12/09/2019
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 12/09/2019
Local time: 14:00
Place:

Electronically, via web based portal.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

VI.3)Additional information:

The contracting authority expressly reserves the right:

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the contracting authority be liable for any costs incurred by any supplier.

If the contracting authority decides to enter into contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.

Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of bidders.

UK Research and Innovation, UK Shared Business Services Ltd are able to accept unstructured electronic invoicing, information and formalities necessary for evaluating if requirements are met:

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5. (Threshold amounts).

The sourcing documents can be accessed using the instructions detailed in I.3

Closing date and time for bidder to request RFP documents: 12.9.2019 @ 13.00 GMT

Closing date and time for bidder to submit their response (‘the deadline’): 12.9.2019 @14.00 GMT.

This contract has been sub-divided into lots.

VI.4)Procedures for review

VI.4.1)Review body

UK Shared Business Services Ltd
Polaris House, North Star avenue
Swindon
SN2 1FF
United Kingdom
E-mail: policy@uksbs.co.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

UK Shared Business Services Ltd
Polaris House, North Star avenue
Swindon
SN2 1FF
United Kingdom
E-mail: policy@uksbs.co.uk

VI.5)Date of dispatch of this notice:

05/08/2019