UK Venue Hire and Booking Tender

UK Venue Hire and Booking Tender

The provision of a a Venue finding and booking service for conferencing, training courses, metings etc at locations throughout the UK. This framework will be awarded to one supplier.

UK-Winchester: hotel meeting and conference services

2012/S 156-260897

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council
Corporate Procurement and County Supplies, Bar End Road
Contact point(s): Hampshire County Council
For the attention of: Peter Lloyd
SO23 9NR Winchester
UNITED KINGDOM
Telephone: +44 1962826934
E-mail: peter.lloyd@hants.gov.uk

Internet address(es):

General address of the contracting authority: www.hants.gov.uk

Electronic access to information: https://in-tendhost.co.uk/hampshire

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/hampshire

Further information can be obtained from: Hampshire County Council
Corporate Procurement and County Supplies, Bar End Road
Contact point(s): https://in-tendhost.co.uk/hampshire
SO23 9NR Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hampshire County Council
Corporate Procurement and County Supplies, Bar End Road
For the attention of: https://in-tendhost.co.uk/hampshire
SO23 9NR Winchester
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/hampshire

Tenders or requests to participate must be sent to: Hampshire County Council
Corporate Procurement and County Supplies, Bar End Road
For the attention of: https://in-tendhost.co.uk/hampshire
SO23 9NR Winchester
UNITED KINGDOM
Internet address: www.hants.gov.uk

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Venue hire and booking.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: (a) In the interests of efficient public procurement, the framework will used by the following Authorities (including educational establishments under their control) to conduct their own mini-competitions;
Hampshire County Council.
Hampshire Constabulary.
Fareham Borough Council.
New Forest District Council.
Rushmoor Borough Council.
Surrey County Council.
Dorset County Council.
Luton Borough Council.
b. Authorities who are members of;
— The Central Buying Consortium (see link for list of members – http://www.cbconline.org.uk/about-cbc/constitution),

— The South East 7 Group consisting of (Surrey County Council, Brighton and Hove Borough Council, East Sussex County Council, West Sussex County Council, Medway County Council, Kent County Council) and,
— The Hampshire and Isle of Wight Procurement Partnership (Basingstoke and Deane Borough Council, East Hampshire District Council, Eastleigh Borough Council, Fareham Borough Council, Gosport Borough Council, Hart District Council, Havant Borough Council, New Forest District Council, Rushmoor Borough Council, Test Valley Borough Council, Winchester City Council, Portsmouth City Council, Southampton City Council, and Isle of Wight Council).
and who are not named in section (a) above, may also use the framework to conduct mini-competitions but no financial information is available from these authorities at this time.
NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)
The provision of a a Venue finding and booking service for conferencing, training courses, metings etc at locations throughout the UK. This framework will be awarded to one supplier.
II.1.6)Common procurement vocabulary (CPV)

55120000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
In addition to Hampshire County Council, the following Authorities may also issue Orders under the proposed Framework agreement;
Hampshire Fire and Rescue,
Hampshire Constabulary,
Fareham Borough Council,
New Forest Distruct Council,
Rushmoor Borough Council,
Surrey County Council,
Dorset County Council, and.
Luton Borough Council.
Estimated value excluding VAT:
Range: between 1 500 000,00 and 2 500 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HS2091
IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2007/S 243-296438 of 18.12.2007

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.9.2012 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
19.9.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 48 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 19.9.2012
Place:

Hampshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.8.2012

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