Undod Welsh Housing Framework – Compliance

Undod Welsh Housing Framework – Compliance

Servicing of fire equipment, gas audit, legionella control, EICR, PAT, asbestos survey and asbestos removal.

United Kingdom-Caernarfon: Repair and maintenance services of building installations

2015/S 108-196627

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Grwp Cynefin / NWHA / MWHA
Ty Silyn, Y Sgwar, Penygroes
Contact point(s): Undod Framework Procurement
LL54 6LY Caernarfon
UNITED KINGDOM
Telephone: +44 3001112122
Fax: +44 1286881141

Internet address(es):

General address of the contracting authority: http://grwpcynefin.org

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA29780

Electronic access to information: www.sell2wales.gov.uk

Electronic submission of tenders and requests to participate: www.sell2wales.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Any Housing Association in Wales

Any Registered Social Landlord in Wales

Any Local Authority in Wales

Any current or future member of the Undod consortium

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Undod Welsh Housing Framework – Compliance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 420

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Undod are procuring a Framework for compliance services (servicing of fire equipment, gas audit, legionella control, EICR, PAT, asbestos survey and asbestos removal) that will be available to any current of future member of the Undod Consortium (including but not limited to Housing Associations and Registered Social Landlords).
The Framework covers any current and future member of the Undod Consortium who will access services via the Framework.
The Framework is 7 (seven) Lot split into 6 (six) geographic areas.
Further and more detailed information is set out in a Invitation to Tender (ITT) which is available on request (see section VI.3) II.1.6)
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales WebSite.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=28134

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

50700000, 90650000, 45262660, 45343210, 44480000, 51700000, 50711000, 71314100, 45311000, 45317000, 38910000, 50720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Service of Fire Equipment

1)Short description

Extinguishers, fire alarms, sprinklers etc.

2)Common procurement vocabulary (CPV)

45343210, 44480000, 51700000

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Gas Audit

1)Short description

Audit of gas repair and installation.

2)Common procurement vocabulary (CPV)

50720000

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Legionella Control and Water Hygiene Inspections

1)Short description

As title.

2)Common procurement vocabulary (CPV)

38910000

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Electrical Installation Condition Reports

1)Short description

As title.

2)Common procurement vocabulary (CPV)

50711000, 71314100, 45311000, 45317000

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Portable Appliance Testing

1)Short description

As title.

2)Common procurement vocabulary (CPV)

50711000, 71314100, 45311100, 45317000

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 6Lot title: Asbestos Survey

1)Short description

As title.

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 7Lot title: Asbestos removal

1)Short description

As title.

2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

N/a.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the tender documents. Undod — the contracting authority — reserves the right to request a parent company and/or other guarantees of financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortium or other group of more than 1 legal entity bidding together, the contract will be with either (1) all bidders on the basis of joint and several liability, or (2) with 1 or more of the parties acting as ‘prime contractor’ (and where more than 1, on a joint and several liability basis). Where the contract is with a special purpose company with separate legal personality established for the project, the contracting authority will require sufficient guarantees to be given by participants in that company or their parents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Invitation To Tender (ITT), which is available through the Sell2Wales portal, will provide the details. Any economic operator may be excluded from participation if it fulfils any of the criteria listed in Regulation 23 of the Public Contracts Regulations 2006 (as amended) / Article 45 EU Directive 2004.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documents.
Minimum level(s) of standards possibly required: As set out in the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documents.
Minimum level(s) of standards possibly required:
As set out in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.7.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.sell2wales.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Bidders who request a ITT will also be provided with a memorandum of information which provides additional outline information in relation to the services being procured.
The Contracting Authority is seeking to establish a 4 year Framework.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Contracting Authority will not accept tender submissions after the stated closing date.
The Contracting Authority is committed to contribute to its (and the Welsh Government’s) social, economic and environmental sustainability objectives and will seek solutions and include contract performance conditions that provide for collaborative working arrangements which serve to address and deliver these objectives; including (but not limited to) recruitment and training of the long term economically inactive.
The Contracting Authority reserves the right to award the contract in whole or in part, or annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
In relation to section II.1.9 above — variants will be accepted only to the extent permitted in the tender documents (if at all).
Bidders should note that they will be required to enter into terms and conditions of contract as set out in the ITT and that save for matters of clarification or consistency the Contracting Authority will not negotiate the terms.
(WA Ref:28134)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Supporting local employment and getting people into work;
Offering appropriate and accredited training;
Providing opportunities and experience for apprentices either directly or through shared apprenticeship schemes;
Supporting community improvement projects;
Supporting social enterprises;
Supporting local community based initiatives and activities.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the ward of the contract is communicated to bidders. Bidders who are unsuccessful shall be informed by the contracting authority as to the reasons why the Bidder was unsuccessful.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.6.2015

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