Universal Services for Carers – Derbyshire

Universal Services for Carers – Derbyshire

Derby City Council and Southern Derbyshire Clinical Commissioning Group are prioritising support for carers as the needs of carers are often cross cutting in terms of health and social care. 

United Kingdom-Nicosia: Health and social work services

2018/S 112-255136

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Derby City Council
Council House, Corporation Street
Derby
DE1 2FS
United Kingdom
Contact person: Mr Stephen Cotterill
Telephone: +44 1332641623
E-mail: procurement@derby.gov.uk
NUTS code: UKF11
Internet address(es):Main address: http://www.derby.gov.uk/

Address of the buyer profile: http://www.derby.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.eastmidstenders.org
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.eastmidstenders.org

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TD1357 – Provision of Preventative and Universal Services for Carers

Reference number: DN345781

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The services being commissioned aims to involve carers in identifying their needs, assist them to remain in their caring role, ensure their individual outcomes are achieved and their well-being is maintained. The council and SDCCG also want to improve reach out to carers to identify carers more efficiently and effectively.

It is envisaged that all carers be able to access support, training, advice and information to help them in their caring role. Clear pathways for the carer will help to reduce carer stress and the requirement for more intensive support for the carer or the adult in need for whom they are caring for. This will be a universal offer regardless of eligibility.

The aim of the services within this specification is preventative, ensuring carers do not reach crisis point, keeping them well and ensuring carers can retain their caring role for as long as possible. The council has a statutory duty to reduce, prevent and delay the need for statutory services.

II.1.5)Estimated total value

Value excluding VAT: 1 430 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85000000
98000000

II.2.3)Place of performance

NUTS code: UKF11

II.2.4)Description of the procurement:

Derby City Council and Southern Derbyshire Clinical Commissioning Group (SDCCG) are prioritising support for carers as the needs of carers are often cross cutting in terms of health and social care. The services being commissioned aims to involve carers in identifying their needs, assist them to remain in their caring role, ensure their individual outcomes are achieved and their well-being is maintained. The council and SDCCG also want to improve reach out to carers to identify carers more efficiently and effectively.

It is envisaged that all carers be able to access support, training, advice and information to help them in their caring role. Clear pathways for the carer will help to reduce carer stress and the requirement for more intensive support for the carer or the adult in need for whom they are caring for. This will be a universal offer regardless of eligibility.

The aim of the services within this specification is preventative, ensuring carers do not reach crisis point, keeping them well and ensuring carers can retain their caring role for as long as possible. The council has a statutory duty to reduce, prevent and delay the need for statutory services.

Specifically, this specification requires the service provider to deliver 5 key services.

1) Information, advice and guidance for carers,

2) carers training,

3) wellbeing activities for carers,

4) support and peer support for carers,

5) carers clinics in conjunction with GP services.

Funding for this service is better care funding and is a pooled budget between the council and SDCCG.

The tendered service is a remodelling of an existing service provision, which is currently being provided by two service providers. The tendering of this contract may give rise to a possible presumption that the European Acquired Rights Directive 77/187 and /or the transfer of undertakings (protection of employment) 2006 regulations may apply in the event of this contract being awarded to a new service provider.

Tenderers are advised to make their own enquiries by seeking independent professional legal advice on the consequences for them if they are the successful tenderer and the TUPE regulations do apply.

The initial term of the contract is 2 years the contract is estimated to commence 1.9.2018 and expire 31.8.2021. There will be an option to extend the contract for a further 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.

There is a maximum budget of 260 000 GBP per year for the duration of the contract for the services for carers. The costs for parental carer will not form part of the price submitted and are not included in the budget limit of 260 000 GBP.

Parent carers.

The council may during the term of the contract request that the successful service provider provides the same service to parent carers on an ad-hoc individual basis, such as attending a training session or participating in a wellbeing activity. The successful service provider will be required to provide this service to parent carers and will ensure it is capable of doing this. Further funding will be applicable to this element of service delivery and the service provider will ensure any additional costs to the council are in line with tendered price.

The costs for parental carer will not form part of the price submitted in Section 9 and are not included in the budget limit of 260 000 GBP, any such increase of this limit shall be in accordance with those permitted by the regulations and the councils contract procedure rules /finance procedure rules.

The service provider should note that any funding for these services for parental carers and any service provision to these parental carers is subject to further internal funding approval.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 430 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend annually for a further 3 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to extend annually for a further 3 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

In the additional information box you need to insert “Conditions relating to environmental and social requirements of the contracting authority may be included in this contract. Please refer to the Procurement Documents”.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/07/2018
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 10/07/2018
Local time: 10:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

1.6.2020

VI.2)Information about electronic workflows

VI.3)Additional information:

This tender is being managed electronically. Please go to www.sourcederbyshire.co.uk and look for the contract advert under “live contracts” section, select the relevant contract notice. Select the “apply online” link in the bottom right hand corner of the contract notice. This will transfer you to the council’s e-tendering system at https://www.eastmidstenders.org where you can express interest and obtain the documents. To access the tender documentation and to be able to submit your response, you must first register your organisation on EastMids Tenders (unless you have done this previously).

Please note we will only accept expressions of interest/tender returns through the East Mids Tenders e-tendering system.

To register:

On the opportunities portal home page (https://www.eastmidstenders.org ) there is an option to “Register” link in the top right hand corner of the screen, click this to begin the registration process, which is step by step where you need to enter your details and your own company’s’ details. Further information can be found in the user guide “how to do business on the portal” which can be found in the “Help” section at the top right of the homepage. Once you have received the 2 system generated emails confirming your user name and password you can search for new opportunities from the supplier home page.

To search:

On the opportunities portal home page (https://www.eastmidstenders.org ), click on “view opportunities”. On the “Find Opportunities” page you can narrow your search. The “Organisation” field allows the organisation you are searching on to be chosen. Click the arrow to bring a drop down menu displaying the various organisations. Select “Derby City Council”, then click on the “Update” button to return the results. This will then return all the opportunities that are applicable to Derby City Council. You can narrow the search further using the “keyword” option. To view the further details of the opportunity, click the corresponding contract title and click on the login and register interest button and login to the EastMids tenders system to start the tender process. The EastMids tenders system is a very secure site and is simple to use. However, if this is the first time you will be using the system for submitting documents you should read the comprehensive ProContract reference guides which will provide the guidance required by clicking the “Help” icon that is located on the home page on the top right of the East Mids tenders system.

Once you have registered your interest, the tender information will be moved to, and can be found on, the “My Opportunities” page on the EastMidsTenders page once you are logged in. You will be able to view and download the documents for completion, along with instructions on how to make a submission.

VI.4)Procedures for review

VI.4.1)Review body

Derby City Council
Derby
DE1 2FS
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: the contracting authority will incorporate a minimum 10 calendar days standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be requested from the contact details provided in section I.1) of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/06/2018

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