University of Cambridge Facilities Management Services Contract

University of Cambridge Facilities Management Services Contract

For the provision of Facilities Management Services to a University Building (Two Lots – Cleaning and Security).

United Kingdom-Cambridge: Facilities management services

2017/S 118-237226

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Chancellor, Masters and Scholars of The University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom
Contact person: Heather Ajimi
E-mail: purchasing.intend@admin.cam.ac.uk
NUTS code: UKH12
Internet address(es):Main address: http://https://in-tendhost.co.uk/universityofcambridge
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofcambridge
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofcambridge
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Higher Educat?on/Research

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

For the provision of Facilities Management Services to a University Building (Two Lots – Cleaning and Security).

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Cambridge is seeking to employ contractor(s) for the provision of cleaning and security services to the University’s Wellcome Trust/MRC Building.

The building is a modern (1998), seven storey research facility with a floor area totalling approx. 10 000 m2. It houses the University of Cambridge’s Cambridge Institute for Medical Research (CIMR) and the Mitochondrial Biology Unit (MBU- formerly an MRC unit) on the Cambridge Biomedical Campus. In total, it has approx. 500 dedicated staff/students that use the building day and night. In addition, security patrols extend to the neighbouring Hutchison Research Centre.

Contractors are invited to bid for one or both Lots of the tender, i.e. Lot 1 Cleaning Services only, Lot 2 — Security Services only, or a combined contract.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

90919200

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

The University of Cambridge is seeking to employ contractor(s) for the provision of cleaning and security services to the University’s Wellcome Trust/MRC Building.

Contractors are invited to bid for one or both Lots of the tender, i.e. Lot 1 Cleaning Services only, Lot 2 — Security Services only, or a combined contract.

Lot 1- Cleaning Services: The scope of the cleaning contract is for the provision of all labour, to be undertaken by uniformed staff for the management and operation of the Wellcome Trust/MRC Building cleaning.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further periods of one year up to 30.9.2022.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Security Services

Lot No: 2

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKH12

II.2.4)Description of the procurement:

The University of Cambridge is seeking to employ contractor(s) for the provision of cleaning and security services to the University’s Wellcome Trust/MRC Building.

Contractors are invited to bid for one or both Lots of the tender, i.e. Lot 1 Cleaning Services only, Lot 2 — Security Services only, or a combined contract.

Lot 2- Security Services: A trained and SIA licensed uniformed officer is required to carry out static security and entry control duties based at the Buildings’ Reception for a minimum of 14.5 hours per night Monday to Friday with 24-hour cover at weekends and bank holidays.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for further periods of one year up to 30 September 2022.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/07/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/07/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

General Information and Instructions

1.1

The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.

1.2

The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.

1.3

Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word ‘shall’ or ‘must’) may be rejected by the University acting in its sole discretion.

VI.4)Procedures for review

VI.4.1)Review body

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Cambridge
CB3 0TX
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/06/2017

 

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