University of Edinburgh MRI Scanner Tender

University of Edinburgh MRI Scanner Tender

Large Animals Research and Imaging Facility (LARIF) MRI Scanner.

United Kingdom-Edinburgh: Magnetic resonance imaging equipment

2016/S 061-103588

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Jen Paterson
EH1 1HT Edinburgh
Telephone: +44 1316514575

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Jennifer Paterson
EH1 1HT Edinburgh
Telephone: +44 1316514575
Internet address:

I.2)Type of the contracting authority

Other: research

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

EC0716 Large Animals Research and Imaging Facility (LARIF) MRI Scanner.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

1. You are invited by The University of Edinburgh to tender for the supply, installation and technical services relating to the equipment listed in this document, all in terms of, and in accordance with, the Invitation to Tender of which this Invitation to Tender Letter and Special invitation to tender instructions, forms part.
2. The equipment shall be delivered and installed in the Large Animal Research Imaging Facility (LARIF), The University of Edinburgh, Easter Bush, Mid Lothian.
3. This tender makes mention to a number of imaging systems and a linear accelerator. Please note this tender only refers to the purchase of one 3T MRI, other equipment is mentioned to provide context and in some cases to highlight the proximity of high-energy systems, which will be, positioned in proximity to the MRI.
4. Tender offers shall be valid until 31.8.2016.
5. Special payment plans for the 3T MRI scanner, turnkey, bespoke tables and major ancillary equipment items.
5.1. This invitation to tender has been released by The University of Edinburgh ahead of the commissioning of the building. The University shall not be in a position to permit turnkey works and subsequent scanner delivery until the build is part complete, see the front sheet of this document for timescales.
5.2. The University plan to execute a contract for the MRI equipment, turnkey, bespoke tables and major items of ancillary equipment June 2016. Payment may need to be followed up by a Banker’s Guarantee (otherwise known as an Advanced Payment Guarantee); this may need to be kept valid and/or extended until the MRI is delivered to site. Schedule 15 presents The University’s preferred format of guarantee to be used
5.3. The bespoke tables shall require custom design and build following the contract execution and the delivery will be required prior to when the facility goes live. Due to the bespoke nature of these tables, The University has proposed provisional sums based on systems manufactured for other large animal imaging facilities in Europe and the USA and have assessed their costs against our specific needs. The provisional sums are incorporated by The University into Schedule 08 Pricing and shall not be altered by the Tenderer.
5.4. As such, Tenderers enter into this Tender process on the understanding that the funding profile and building schedule of the LARIF project may be altered. The University reserves the right to postpone, cancel or abandon the Tender up until the time a contract is executed for the supply and installation of the 3T MRI and the related sub systems.
6. Your proposed equipment shall meet, or better, the specifications shown in Schedule 02 Statement of Requirements.
7. If you cannot supply the exact equipment The University needs, you may suggest alternatives that meet or exceeds the specifications, whilst complying with any minimum standards and the primary outputs expected from equipment of this nature. Please clearly show the benefits of any such alternatives.
8. A number of Minimum Standards have been presented in Schedule 12 Technical Capacity and Minimum Standards which will require an affirmative response to ensure Tenderers offers can be considered. To be clear, failure to pass Minimum Standards shall preclude your offer from being considered.
9. Tenderers shall complete Schedule 08 Pricing, in the format indicated, including delivery, installation, commissioning, training and any other special requirements as listed elsewhere in this document. Tenderers shall also supply costed offers in their own detailed formats, this is in addition to completing the Schedule 08 Pricing. The pricing in both formats should be consistent.
10. Your pricing shall exclude VAT. The University will issue a VAT zero rating certificate.
11. The University may ask to see similar demonstration equipment to allow end-users to evaluate products (post tender) at Equipment Tenderers’ expense. The Tenderers are expected to make all arrangements at a mutually agreeable time for all parties concerned. Any site visits undertaken would be used to help better understand the Tenderer’s offer and would not contribute directly to the tender scoring process.
12. Your Tender must be submitted in accordance with this Invitation to Tender Letter, the Tender documents and all attachments, including drawings and data sheets. In accordance with the attached / supplied documents, all of which shall be deemed to form and to be read and to be construed as part of this Invitation to Tender.
13. Tenders must arrive no later than the date stated on the front page of this document.
14. Tender requests will be issued and should be returned offers through the Public Contracts Scotland — Tender (PCS-T) web-portal. Please refer to Schedule 1 for full details.
15. Tenders must be submitted in English.
16. No hard copies tender offers will be accepted, unless by prior arrangement with the Procurement Manager.
17. Correspondence connected with this tender must be submitted via the PCS-T portal.
18. It is the responsibility of all tenderers to ensure that their tender is submitted no later than the appointed time, complete with all Schedules and Bill of Quantities completed.
19. Tenders received after the allocated time may not be considered.
20. The University of Edinburgh is not bound to accept the lowest cost or any tender.
21. The University of Edinburgh reserve the right to order only part or none of the equipment specified in this tender.
22. The University of Edinburgh reserve the right to cancel or suspend this procurement procedure at any time.
23. Throughout the ITT a number of costed options are requested, highlighted as ‘Costed Option’. These will not be scored as part of the tender process but if funds permit may be procured once a formal decision has been notified. Costs should be provided for these options in Schedule 08 Pricing.
Yours faithfully,
Jen Paterson
Procurement Officer
for the University of Edinburgh
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code 5787 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dropdown. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please see ITT document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see ITT document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per invitation to tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per invitation to tender document.
Minimum level(s) of standards possibly required: As per invitation to tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per invitation to tender document.
Minimum level(s) of standards possibly required:
As per invitation to tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical. Weighting 80

2. Commerical. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

5.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.5.2016 – 12:00



Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref:438255).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: