University of Edinburgh Scaffolding Framework

We require a Framework Agreement for the design, supply, installation, erection and dismantling of scaffolding.

United Kingdom-Edinburgh: Scaffolding

2016/S 075-131851

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Electronic access to information: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Electronic submission of tenders and requests to participate: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Internet address: http://www.publictendersscotland.publiccontractsscotland.gov.uk/

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

EC0690 Scaffolding.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Edinburgh.

NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

We require a Framework Agreement for the design, supply, installation, erection and dismantling of scaffolding to all buildings and property owned, occupied or used by the University of Edinburgh. These properties are divided into 4 geographical zones as follows:
Zone 1 Central Area;
Zone 2 Kings Buildings;
Zone 3 Medicine and Veterinary Medicine;
Zone 4 Accommodation Services;
The successful suppliers will be expected to play an active and effective role as partners in understanding the needs and requirements of a large and complex building stock which is located over many sites.
The Framework Agreement will be a rotational ranked Framework with 3 suppliers for routine and emergency work under 10 000 GBP in value.
For work over 10 000 GBP in value a mini competition will be carried out between all scaffolding contractors that are appointed to the Framework Agreement.
Work is to be carried out as quickly and safely as possible. Emergency works will require the Contractors Contract Manager responsible for the work to be on site within 1 hour of a request for attendance being made with the scaffolding beginning to be erected on site within 4 hours of the original request being made. For the avoidance of doubt this would mean a request for attendance being made at 10:00 would require the Contractors Contract Manager being on site before 11:00 with the Scaffolding Work commencing on site before 14:00. The contractors appointed to the Framework Agreement will be required to provide this emergency service 24 hours a day 52 weeks of the year.
All work is to be carried out with minimum inconvenience to University, staff, students, residents and members of the general public. The detail and arrangements of all work to be carried out will be agreed between the University and the Contractor prior to the commencement of the work.
The appointed Contractor’s will provide a comprehensive Scaffolding service across the entire University of Edinburgh Estate.
All work must be carried out in line with UK legislation, Approved Codes of Practice and HSE guidance as well as normally accepted good practice. The University General Code of Safety Practice for Contractors will also apply to this Framework Agreement. The Contractor will be required to obtain any necessary permissions from the City of Edinburgh Council.
The Contractor’s personnel shall wear and use approved company attire and safety equipment in accordance with the agreed risk assessments and method statements when in attendance at University premises.
The Contractors will be required to provide any necessary protection to walls, floors, etc., and common points of ‘installation traffic’, when installing and delivering Scaffolding. Any damage to University buildings or property will be made good at the Contractor’s expense.
The Contractors will be required to provide all vehicles, equipment and staff necessary to meet the requirements of the work.
The Contractors will be responsible for safely removing all scaffolding and associated materials from site on the day the work is finished in an approved manner. The storage or leaving behind of any materials, waste materials or packaging on or adjacent to the site is not permitted.
The short-listing decision shall be based on passing the minimum standards (pass/fail) sections of this document as well as on the results of the scored questions listed in the PCS-T technical envelope and Section 2.
The highest 6 Suppliers will be taken through to the ITT stage and they will be invited to tender.
The top 3 Suppliers after the ITT evaluation will be appointed to the Rotational framework agreement.

II.1.6)Common procurement vocabulary (CPV)

44212310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated contract value per year 250 000 GBP.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Zone 1 Central Area

1)Short description

University of Edinburgh Central area.

2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

The appointed Contractor’s will provide a comprehensive Scaffolding service.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Zone 2 Kings Buildings campus

1)Short description

Zone 2 Kings Buildings campus.

2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

The appointed Contractor’s will provide a comprehensive Scaffolding service.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Zone 3 Medicine and Veterinary Medicine

1)Short description

Zone 3 Medicine and Veterinary Medicine.

2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

The appointed Contractor’s will provide a comprehensive Scaffolding service.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Zone 4 Accommodation Services

1)Short description

Zone 4 Accommodation Services.

2)Common procurement vocabulary (CPV)

44212310

3)Quantity or scope

The appointed Contractor’s will provide a comprehensive Scaffolding service.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

EC0690

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.6.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

All selection criteria listed in Pre Qualification document
Construction Industry Scaffolders Records Scheme and the Construction Health and Safety Contractors accreditation or equivalent are mandatory requirements.
(SC Ref: 441134).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

13.4.2016

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