University of Huddersfield Printing Services Framework

University of Huddersfield Printing Services Framework

Supply of Long and Short Run External Printing Services Framework.

United Kingdom-Huddersfield: Printing services

2016/S 086-152637

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Huddersfield
Queensgate
For the attention of: Joe Byrne
HD1 3DH Huddersfield
UNITED KINGDOM
E-mail: j.j.byrne@hud.ac.uk

Internet address(es):

General address of the contracting authority: http://www.hud.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/universityofhuddersfield/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Long and Short Run External Printing Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Project title
Lot 1 Long Run Print Service
Background information
The University of Huddersfield would like to invite companies to tender for the supply of long run (1 000 plus copies) external print supply for marketing in the UK. This will involve working with various University marketing departments in order to receive artwork, print in the agreed format and deliver to an agreed UK location (usually the University’s main campus, goods inwards depot).
What is required
The full-colour printing of multiple page documents varying from 12 pages to 180 pages, at standard finished sizes (A6, A5 and A4) and some bespoke sizes e.g. 240 mm x 170 mm. Finishing ranging from saddle stitching and spiral binding to PUR binding. Special finishes such as spot UV, varnish, foil blocking and laminating. The printing of other materials such as (for example but not limited to) leaflets, letterheads / compliments slips, NCR sets, postcards, Christmas cards and direct mailers (some using mail merge techniques).
Budget Available
Circa 300 000 GBP spent over the course of the last framework
Project title
Lot 2 Short Run Print Service
Background information
The University of Huddersfield would like to invite companies to tender for the supply of short run (up to 1 000 copies), fast turnaround (within 48 hours of receipt of artwork or better), external print supply for marketing in the UK. This will involve working with various University marketing departments in order to receive artwork, print in the agreed format and deliver to an agreed UK location (usually the University’s main campus, goods inwards depot).
What is required
The full-colour printing of documents varying from 2 pages to 12 pages, at standard finished sizes (A6, A5 and A4). The printing of other materials, up to A0 in size, such as business cards, leaflets, NCR sets, postcards, posters, Christmas cards and direct mailers (some using mail merge techniques). The ability to print onto other materials (for example but not limited to T-shirts, hoodies, vinyl banners, pavement stickers and POS). Finishing mainly saddle stitched but PUR and spiral binding would be a bonus.
Budget Available
New framework. Spend estimated at 100 000 GBP over the course of the framework.

II.1.6)Common procurement vocabulary (CPV)

79810000, 79800000, 22000000, 79823000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.7.2016. Completion 1.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

7.3 E-Marketplace Trading
Agreement Ref: HUD-MAR-009

In 2011 The University of Huddersfield implemented an electronic market place. Their selected partner is a company called Cloudbuy whose public web site can be viewed at www.cloudbuy.com

Any company appointed to any framework contract will be expected to trade through this marketplace and provide quotes when asked. In order to accomplish this suppliers will need an ‘e-merchant account’ so that companies can trade by credit card through the e-marketplace. If you do not currently have ane-merchant account we can put you in touch with a contact at Barclaycard who will be able to provide information and quotes for this service. The Cloudbuy platform is fully PCI/DSS compliant and is accredited to securely process card payments.
Suppliers will be given log in details and their own web space on the marketplace and can tailor it to their own preferences. University staff will trade on the marketplace sending Request for Quotes and orders to suppliers. The suppliers on receiving the orders will dispatch the goods and send an invoice through the marketplace to the University which will trigger the card payment.
There is no additional cost to the supplier if they only trade with the University through the marketplace although for those intending to trade with other e-marketplace customers will be able to do so but may be charged an additional fee.

If you would like to discuss the e-marketplace or have any queries please contact Joe Byrne on j.j.byrne@hud.ac.uk or 01484 472113.

Please indicate below whether you would face any problems trading through an e-merchant account on the Cloudbuy E-Marketplace and if so detail what they would be.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Part 2 — Grounds for Mandatory Exclusion
You will be excluded from the procurement process if there is evidence of convictions relating to specific criminal offences including, but not limited to, bribery, corruption, conspiracy, terrorism, fraud and money laundering, or if you have been the subject of a binding legal decision which found a breach of legal obligations to pay tax or social security obligations (except where this is disproportionate e.g. only minor amounts involved).
If you have answered ‘yes’ to question 2.2 on the non-payment of taxes or social security contributions, and have not paid or entered into a binding arrangement to pay the full amount, you may still avoid exclusion if only minor tax or social security contributions are unpaid or if you have not yet had time to fulfil your obligations since learning of the exact amount due. If your organisation is in that position please provide details using a separate Appendix. You may contact the University for advice before completing this form.
2.1 Within the past five years, has your organisation (or any member of your proposed consortium, if applicable), Directors or partner or any other person who has powers of representation, decision or control been convicted of any of the following offences? Please indicate your answer by marking ‘X’ in the relevant box.
Yes No
(a) conspiracy within the meaning of section 1 or 1A of the Criminal Law Act 1977 or article 9 or 9A of the Criminal Attempts and Conspiracy (Northern Ireland) Order 1983 where that conspiracy relates to participation in a criminal organisation as defined in Article 2 of Council Framework Decision 2008/841/JHA on the fight against organised crime;
(b) corruption within the meaning of section 1(2) of the Public Bodies Corrupt Practices Act 1889 or section 1 of the Prevention of Corruption Act 1906;
(c) the common law offence of bribery;
(d) bribery within the meaning of sections 1, 2 or 6 of the Bribery Act 2010; or section 113 of the Representation of the People Act 1983;
(e) any of the following offences, where the offence relates to fraud affecting the European Communities’ financial interests as defined by Article 1 of the Convention on the protection of the financial interests of the European Communities:
(i) the offence of cheating the Revenue;
(ii) the offence of conspiracy to defraud;
(iii) fraud or theft within the meaning of the Theft Act 1968, the Theft Act (Northern Ireland) 1969, the Theft Act 1978 or the Theft (Northern Ireland) Order 1978;
(iv) fraudulent trading within the meaning of section 458 of the Companies Act 1985, article 451 of the Companies (Northern Ireland) Order 1986 or section 993 of the Companies Act 2006;
(v) fraudulent evasion within the meaning of section 170 of the Customs and Excise Management Act 1979 or section 72 of the Value Added Tax Act 1994;
(vi) an offence in connection with taxation in the European Union within the meaning of section 71 of the Criminal Justice Act 1993;
(vii) destroying, defacing or concealing of documents or procuring the execution of a valuable security within the meaning of section 20 of the Theft Act 1968 or section 19 of the Theft Act (Northern Ireland) 1969;
(viii) fraud within the meaning of section 2, 3 or 4 of the Fraud Act 2006; or
(ix) the possession of articles for use in frauds within the meaning of section 6 of the Fraud Act 2006, or the making, adapting, supplying or offering to supply articles for use in frauds within the meaning of section 7 of that Act;
(f) any offence listed:
(i) in section 41 of the Counter Terrorism Act 2008; or
(ii) in Schedule 2 to that Act where the court has determined that there is a terrorist connection;
(g) any offence under sections 44 to 46 of the Serious Crime Act 2007 which relates to an offence covered by subparagraph (f);
(h) money laundering within the meaning of sections 340(11) and 415 of the Proceeds of Crime Act 2002;
(i) an offence in connection with the proceeds of criminal conduct within the meaning of section 93A, 93B or 93C of the Criminal Justice Act 1988 or article 45, 46 or 47 of the Proceeds of Crime (Northern Ireland) Order 1996;
(j) an offence under section 4 of the Asylum and Immigration (Treatment of Claimants etc.) Act 2004;
(k) an offence under section 59A of the Sexual Offences Act 2003;
(l) an offence under section 71 of the Coroners and Justice Act 2009
(m) an offence in connection with the proceeds of drug trafficking within the meaning of section 49, 50 or 51 of the Drug Trafficking Act 1994; or
(n) any other offence within the meaning of Article 57(1) of the Public Contracts Directive—
(i) as defined by the law of any jurisdiction outside England and Wales and Northern Ireland; or
(ii) created, after the day on which these Regulations were made, in the law of England and Wales or Northern Ireland.
Non-payment of taxes
2.2 Has it been established by a judicial or administrative decision having final and binding effect in accordance with the legal provisions of any part of the United Kingdom or the legal provisions of the country in which your organisation is established (if outside the UK), that your organisation is in breach of obligations related to the payment of tax or social security contributions?
If you have answered Yes to this question, please use a separate Appendix to provide further details. Please also use this Appendix to confirm whether you have paid, or have entered into a binding arrangement with a view to paying, including, where applicable, any accrued interest and/or fines?
Part 3 Grounds For Discretionary Exclusion
The University may exclude any Supplier who answers ‘Yes’ in any of the following situations set out in paragraphs (a) to (i);
3.1 Within the past three years, please indicate if any of the following situations have applied, or currently apply, to your organisation. Please indicate your answer by marking ‘X’ in the relevant box.
Yes No
(a) your organisation has violated applicable obligations referred to in regulation 56 (2) of the Public Contracts Regulations 2015 in the fields of environmental, social and labour law established by EU law, national law, collective agreements or by the international environmental, social and labour law provisions listed in Annex X to the Public Contracts Directive as amended from time to time;
(b) your organisation is bankrupt or is the subject of insolvency or winding-up proceedings, where your assets are being administered by a liquidator or by the court, where it is in an arrangement with creditors, where its business activities are suspended or it is in any analogous situation arising from a similar procedure under the laws and regulations of any State;
(c) your organisation is guilty of grave professional misconduct, which renders its integrity questionable;
(d) your organisation has entered into agreements with other economic operators aimed at distorting competition;
(e) your organisation has a conflict of interest within the meaning of regulation 24 of the Public Contracts Regulations 2015 that cannot be effectively remedied by other, less intrusive, measures;
(f) the prior involvement of your organisation in the preparation of the procurement procedure has resulted in a distortion of competition, as referred to in regulation 41, that cannot be remedied by other, less intrusive, measures;
(g) your organisation has shown significant or persistent deficiencies in the performance of a substantive requirement under a prior public contract, a prior contract with a contracting entity, or a prior concession contract, which led to early termination of that prior contract, damages or other comparable sanctions;
(h) your organisation—
(i) has been guilty of serious misrepresentation in supplying the information required for the verification of the absence of grounds for exclusion or the fulfilment of the selection criteria; or
(ii) has withheld such information or is not able to submit supporting documents required under regulation 59 of the Public Contracts Regulations 2015; or
(i) your organisation has undertaken to
(aa) unduly influence the decision-making process of the contracting authority, or
(bb) obtain confidential information that may confer upon your organisation undue advantages in the procurement procedure; or
(j) your organisation has negligently provided misleading information that may have a material influence on decisions concerning exclusion, selection or award.
Conflicts of interest
In accordance with question 3.1 (e), the University may exclude the Supplier if there is a conflict of interest which cannot be effectively remedied. The concept of a conflict of interest includes any situation where relevant staff members have, directly or indirectly, a financial, economic or other personal interest which might be perceived to compromise their impartiality and independence in the context of the procurement procedure.
Where there is any indication that a conflict of interest exists or may arise then it is the responsibility of the Supplier to inform the University, detailing the conflict in a separate Appendix. Provided that it has been carried out in a transparent manner, routine pre-market engagement carried out by the University should not represent a conflict of interest for the Supplier.
Taking Account of Bidders’ Past Performance
In accordance with question 3.1 (g), the University may assess the past performance of a Supplier (through a Certificate of Performance provided by a Customer or other means of evidence). The University may take into account any failure to discharge obligations under the previous principal relevant contracts of the Supplier completing this PQQ. The University may also assess whether specified minimum standards for reliability for such contracts are met.
In addition, the University may re-assess reliability based on past performance at key stages in the procurement process (i.e. Supplier selection, tender evaluation, contract award stage etc.). Suppliers may also be asked to update the evidence they provide in this section to reflect more recent performance on new or existing contracts (or to confirm that nothing has changed).
‘Self-cleaning’
Any Supplier that answers ‘Yes’ to questions 2.1, 2.2 and 3.1 should provide sufficient evidence, in a separate Appendix, that provides a summary of the circumstances and any remedial action that has taken place subsequently and effectively ‘self cleans’ the situation referred to in that question. The Supplier has to demonstrate it has taken such remedial action, to the satisfaction of the University in each case.
If such evidence is considered by the University (whose decision will be final) as sufficient, the economic operator concerned shall be allowed to continue in the procurement process.
In order for the evidence referred to above to be sufficient, the Supplier shall, as a minimum, prove that it has;
— paid or undertaken to pay compensation in respect of any damage caused by the criminal offence or misconduct;
— clarified the facts and circumstances in a comprehensive manner by actively collaborating with the investigating authorities; and
— taken concrete technical, organisational and personnel measures that are appropriate to prevent further criminal offences or misconduct.
The measures taken by the Supplier shall be evaluated taking into account the gravity and particular circumstances of the criminal offence or misconduct. Where the measures are considered by the University to be insufficient, the Supplier shall be given a statement of the reasons for that decision.
Part 5 Compliance With Legislation
For organisations working outside of the UK please refer to equivalent legislation in the country that you are located.
5.1 In the last 3 years, has any finding of unlawful discrimination been made against your organisation by an Employment Tribunal, an Employment Appeal Tribunal or any other court (or in comparable proceedings in any jurisdiction other than the UK)?
• Yes
• No
5.2 In the last three years, has your organisation had a complaint upheld following an investigation by the Equality and Human Rights Commission or its predecessors (or a comparable body in any jurisdiction other than the UK), on grounds of alleged unlawful discrimination?
If you have answered ‘yes’ to one or both of the questions in this module, please provide, as a separate Appendix, a summary of the nature of the investigation and an explanation of the outcome of the investigation to date.
If the investigation upheld the complaint against your organisation, please use the Appendix to explain what action (if any) you have taken to prevent unlawful discrimination from reoccurring.
You may be excluded if you are unable to demonstrate to the University’s satisfaction that appropriate remedial action has been taken to prevent similar unlawful discrimination reoccurring.
• Yes
• No
5.3 If you use sub-contractors, do you have processes in place to check whether any of the above circumstances apply to these other organisations? • Yes
• No
Part 6 Environmental Management
6.1 Has your organisation been convicted of breaching environmental legislation, or had any notice served upon it, in the last three years by any environmental regulator or authority (including local authority)?
If your answer to this question is ‘Yes’, please provide details in a separate Appendix of the conviction or notice and details of any remedial action or changes you have made as a result of conviction or notices served.
The University will not select bidder(s) that have been prosecuted or served notice under environmental legislation in the last 3 years, unless the University is satisfied that appropriate remedial action has been taken to prevent future occurrences/breaches.
• Yes
• No
6.2 If you use sub-contractors, do you have processes in place to check whether any of these organisations have been convicted or had a notice served upon them for infringement of environmental legislation? • Yes
• No
Part 7 Health and Safety
7.1 Please self-certify that your organisation has a Health and Safety Policy that complies with current legislative requirements. • Yes
• No
7.2 Has your organisation or any of its Directors or Executive Officers been in receipt of enforcement/remedial orders in relation to the Health and Safety Executive (or equivalent body) in the last 3 years?
If your answer to this question was ‘Yes’, please provide details in a separate Appendix of any enforcement/remedial orders served and give details of any remedial action or changes to procedures you have made as a result.
The University will exclude bidder(s) that have been in receipt of enforcement/remedial action orders unless the bidder(s) can demonstrate to the University’s satisfaction that appropriate remedial action has been taken to prevent future occurrences or breaches. • Yes
• No
7.3 If you use sub-contractors, do you have processes in place to check whether any of the above circumstances apply to these other organisations?
• Yes
• No.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Part 4 Economic and Financial Stability
Financial Information
4.1 Please provide one of the following to demonstrate your economic/financial standing;
Please indicate your answer with an ‘X’ in the relevant box.
(a) A copy of the audited accounts for the most recent 2 years
(b) A statement of the turnover, profit and loss account, current liabilities and assets, and cash flow for the most recent year of trading for this organisation
(c) A statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position
(d) Alternative means of demonstrating financial status if any of the above are not available (e.g. Forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).
Please note that the University will take up a third party credit reference with Creditsafe for each supplier. Should the credit check score indicate your organisation as being not credit worthy you may be deselected from this tender process.
4.2 (a) Are you are part of a wider group (e.g. a subsidiary of a holding/parent company)?
If yes, please provide the name below:
Name of the organisation
Relationship to the Supplier completing the ITT
If yes, please provide Ultimate / parent company accounts if available.
If yes, would the Ultimate / parent company be willing to provide a guarantee if necessary?
If no, would you be able to obtain a guarantee elsewhere (e.g from a bank?)
• Yes
• No
• Yes
• No
• Yes
• No.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

HUD-MAR-009

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.4.2016

 

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