University of Lincoln Project Management Tender

University of Lincoln Project Management Tender

Business Innovation and Project Management Services.

United Kingdom-Lincoln: Business development consultancy services

2016/S 082-146035

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Lincoln
Brayford Pool
Contact point(s): Procurement, Finance — Please do not contact the University directly to request involvement in this opportunity. All of the necessary documentation is available on the University’s e-tendering site at https://in-tendhost.co.uk/lincoln
For the attention of: Matthew Hird
LN6 7TS Lincoln
UNITED KINGDOM
Telephone: +44 1522886612
E-mail: mhird@lincoln.ac.uk

Internet address(es):

General address of the contracting authority: www.lincoln.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/lincoln/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Business Innovation and Project Management Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKF30,UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The services for which tenderers are invited to tender for are the provision of project and management specialist Innovation Advisor services supporting the delivery of a comprehensive European Structural Investment Funded programme to engage Small and Medium Enterprise (SMEs) in a range of activities and research-based interventions in the Greater Lincolnshire Local Enterprise Partnership (GLLEP) area. More information regarding the GLLEP is available here: http://www.greaterlincolnshirelep.co.uk/

Delivery of this project will provide a comprehensive range of innovation-based activities, interventions and funding opportunities to SMEs with a key focus on the GLLEP’s priority and emerging sectors, enabling businesses to: access equipment and specialist support; draw on sources of technical expertise and hands on support; engage in tailored workforce skills development; and obtain grant funding and seed finance to exploit and bring new products, processes and services to market.
This opportunity is split into 2 lots, tenderers may bid for 1 or both lots.
Lot 1 — Project Management Activity
To lead on the project management and coordination activity of the overarching programme of activity, and therefore responsibility of the management and control systems to include compliance — (to meet ESIF/ERDF requirements).
Lot 2 — Innovation Advisor Delivery
To provide innovation services across the Greater Lincolnshire LEP area to include Innovation Diagnostics and 1:1 advice to eligible businesses enrolled on the programme.
Please note this procurement is a re-tender of a previously aborted tender process. To make the contract more commercially attractive the following changes have been made; the addition of the project management lot, increased funding, reduction in outputs to be achieved and a reduction in the minimum turnover required.
The University is holding a mid tender briefing session on the morning of 12th May, this will be an opportunity for suppliers to ask questions about the tender process and the project. Further details are contained within the tender documents.

II.1.6)Common procurement vocabulary (CPV)

79411100, 72224000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will run for a period of 3 years and commencing July 2016. There may be an option for the University to extend the contract by a period of up to 24 months (subject to a successful application by the University for further funding).
This contract is fixed price and Tenderers should satisfy themselves that they can deliver the outputs required for the money available. There will not be an opportunity to enter into price negotiations with the University. Tenderers must also be aware there will be not be a pricing uplift during the initial term of the contract.
The value of the contract for Lot 1 is 250 833 GBP and excludes VAT
The value of the contract for Lot 2 is 300 000 GBP and excludes VAT.
Estimated value excluding VAT:
Range: between 550 000 and 950 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The University, should it be successful in obtaining further funding may wish to extend the contract for a further period of up to 24 months.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 1 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 11.7.2016. Completion 30.6.2019

Information about lots

Lot No: 1 Lot title: Project Management Services

1)Short description

To lead on the project management and coordination activity of the overarching programme of activity, and therefore responsibility of the management and control systems to include compliance — (to meet ESIF/ERDF requirements).

2)Common procurement vocabulary (CPV)

79421000, 71248000

3)Quantity or scope

The contract will run for a period of 3 years. There will be an option for the University to extend the contract by a period of up to 24 months, subject to funding availability and satisfactory performance of this contract.
Estimated value excluding VAT:
Range: between 250 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Innovation Advisor Services

1)Short description

To provide innovation services across the Greater Lincolnshire LEP area to include innovation diagnostics and 1:1 advice to eligible businesses enrolled on the programme.

2)Common procurement vocabulary (CPV)

79411100

3)Quantity or scope

The contract will run for a period of 3 years. There will be an option for the University to extend the contract by a period of up to 24 months, subject to funding availability and satisfactory performance of this contract.
Estimated value excluding VAT:
Range: between 300 000 and 500 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to require deposits, guarantees, bonds or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details are set out in the Invitation to Tender and contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of separate economic operators as consortium to take a particular legal form or to require a single economic operator to take primary liability or to require each operator to undertake joint and several liability (if relevant).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any conditions relating to environmental and social requirements of the contracting authority are set out in the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Minimum standards are set out in the ITT which can be obtained from the electronic tendering portal address in section I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Are set out in the ITT which can be obtained from the electronic tendering portal address in section I.1.
Minimum level(s) of standards possibly required: Minimum standards are set out in the ITT which can be obtained from the electronic tendering portal address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Are set out in the ITT which can be obtained from the electronic tendering portal address in section I.1.
Minimum level(s) of standards possibly required:
Minimum standards are set out in the ITT which can be obtained from the electronic tendering portal address in section I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ITT/180

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 247-449990 of 22.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.5.2016 – 09:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.5.2016 – 12:15

Place:

The University’s e-tendering system will be used to open the tenders. This system does not allow tenders to be opened / viewed before the closing date and time.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The information and/or documents for this opportunity are only available by visiting the e-tendering portal referred to in I.1 of this notice and accessing the Tenders tab and clicking on current. If you have not already done so, you will need to register on this site to access the Invitation to Tender and associated documentation.

If you are already registered you will not need to register again, simply use your existing user-name and password. If you have any questions on how to use this website please contact the In-Tend Support Teamviasupport@in-tend.com or call them on +44 8455578079 or +44 1144070065.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to applicants of the award decision.
This notification will provide the information that tenderers are legally entitled to regarding the award decision. The standstill period provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.4.2016

 

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