University of Bedfordshire Security Tender

University of Bedfordshire Security Tender

The University of Bedfordshire is seeking to appoint an operator to provide security services, for its Luton, Bedford and other campuses as required.

United Kingdom-Luton: Security services

2017/S 114-229799

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Bedfordshire
University Square
United Kingdom
Telephone: +44 1582743315
Fax: +44 1582743330
NUTS code: UKH2Internet address(es):Main address: of the buyer profile:
I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Security Tender.

Reference number: UoB/GEN457/2017/04

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University of Bedfordshire is seeking to appoint an operator to provide security services, for its Luton, Bedford and other campuses as required. The service requirements include (but are not limited to) guarding, patrolling, access control, monitoring and responding, incident management, first aid, investigations, reporting, risk and threat analysis, premises and site control. The service should ensure the safety of the student and staff population, while ensuring the prevention of unauthorised access to the University premises and adequate protection of all persons and equipment on the premises. Significant investment would be a key feature of this partnership and is reflected in the length of the contract (ten years) with break options in years 3 and 6.

II.1.5)Estimated total value

Value excluding VAT: 8 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH22
Main site or place of performance:

Luton Campus.

II.2.4)Description of the procurement:


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: yes
Description of renewals:

The University reserves the right to extend the contract by two (2) years in one (1) year increments subject to satisfactory performance.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Tenderers will be required to register on the University e-tendering system Once registered access to the documentation will be granted with all the information.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Meet the standards laid down by the Security Industry Authority (or equivalent). Must have the requirements for security duties as detailed in the tender documentation including (but not limited to) fire prevention duties, use of communication equipment, first aid response and management, equal opportunities law and practice and use of IT Systems. SIA-endorsed Level 2 award for working as Door Supervisors (or equivalent), SIA-endorsed Level 2 award for working as CCTV Operator (Public Space Surveillance)(or equivalent)/SIA Static Guard Licence (or equivalent). Guards must be screened to BSIA (or equivalent) and have a valid full driving licence. Guards must meet all legislative//industry requirements and have a first aid qualification.

III.2.2)Contract performance conditions:

Key performance indicators and contract management requirements are listed in the invitation to tender document on the University Procurement website:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/07/2017
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/08/2017

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/12/2017
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

At end of contract period.

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

Purchase orders will be issued through the University Finance System. Payments will be made by BACS.

VI.4)Procedures for review

VI.4.1)Review body

Procurement Department — University of Bedfordshire
University Square
United Kingdom
Telephone: +44 1582743439

VI.4.2)Body responsible for mediation procedures

Crown Commercial Services
Capital Building, Old Hall Street
L3 9PP
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The University will incorporate a standstill period from the date when the information on the award of the contract(s) is communicated to the tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10(TEN) calendar days, provides time for unsuccessful tenderers to take any action they deem necessary should they feel aggrieved, before any contract is entered into. Part 3 of the Public Contract Regulations provide for aggrieved parties who have been harmed or are at risk of harm by breach of the regulations, to take action in the High Court (England and Wales). Any such action must be brought within applicable limitation periods.

VI.4.4)Service from which information about the review procedure may be obtained

Crown Commercial Services
Capital Building, Old Hall Street
L3 9PP
United Kingdom

VI.5)Date of dispatch of this notice:



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