University of Birmingham Catering Services Tender

University of Birmingham Catering Services Tender

A delivered food service is required to supplement the University’s own in-house facility.

United Kingdom-Birmingham: Catering services

2016/S 090-161656

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Contact point(s): University of Birmingham
For the attention of: Jane Colbourne
B15 2TT Birmingham
Telephone: +44 1214145957

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Supplementary Delivered Catering Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

A delivered food service is required to supplement the University’s own in-house facility, Fresh Thinking, in particular at busy times of year. The service must be in accordance with the requirements of the University’s Food Safety Policy. Please note that it is the University’s intention to keep as much catering business in-house as possible.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Requirements will be for fork and finger buffets, sandwich lunches and hot and cold beverages for any number of clients (5 — 500) as required. Provision must be made for vegetarian, vegan, gluten free, Halal and any other special dietary requirements as requested. Full allergen information must be provided. Suppliers should state whether they are able to offer alcoholic beverages under the Licensing Act 2003 (evidence of licence will be required). Service must be prompt, hygienic and efficient in accordance with the requirements of the client and must be delivered quietly and discreetly so as not to disturb any meetings. Disposable tableware (or when requested non-disposable alternatives) must be provided. All tableware (whether disposable or not) and surplus food must be collected promptly after the meeting, at a time convenient to the client.
Estimated value excluding VAT:
Range: between 800 000 and 950 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Appropriate statement from bankers. Presentation of the undertaking’s balance sheet or extracts from balance sheets. Statements of the provider’s overall turnover and the turnover in respect of the services to which the contract relates for the 3 previous financial years. List principal services provided in the past 3 years, with sums, dates and recipients, public or private, involved.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Service. Weighting 30

3. Food quality. Weighting 30

4. Sustainability. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.6.2016 – 23:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.6.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Possibly used for ERDF and other EU funded projects.
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Not Applicable

Body responsible for mediation procedures

Not Applicable

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Not Applicable

VI.5)Date of dispatch of this notice:



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