University of Cambridge Building Fabric Minor Works Framework 2018

University of Cambridge Building Fabric Minor Works Framework 2018

The University of Cambridge is seeking to appoint up to five (5) Framework Contractors to provide: (i) minor works.

United Kingdom-Cambridge: Repair and maintenance services

2018/S 216-494228

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Chancellor, Masters and Scholars of the University of Cambridge
Estate Management, Greenwich House, Madingley Road
Cambridge
CB3 0TX
United Kingdom
Contact person: Elena Johnston
E-mail: EMMaintenanceContracts@admin.cam.ac.uk
NUTS code: UKH12
Internet address(es):Main address: https://in-tendhost.co.uk/universityofcambridge/

Address of the buyer profile: www.cam.ac.uk

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofcambridge/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofcambridge/

I.4)Type of the contracting authority

Other type: Higher Education

I.5)Main activity

Other activity: Higher Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Fabric Minor Works Framework

Reference number: EM-EF-010/2017

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Cambridge is seeking to appoint up to five (5) Framework Contractors to provide:

(i) minor works:

— demolition,

— repair,

— refurbishment,

— renovation,

— alteration and adaptation to the fabric of existing buildings in accordance with all relevant legislation, statutory and regulatory requirements and good industry practice.

(ii) building fabric minor works:

— carpentry works,

— joinery works,

— brickwork,

— plastering works,

— glazing works,

— ground works,

— passive fire protection works required following fire risk assessments carried out by others,

— roofing works,

— internal and external decorating works,

— floor and wall finishes,

— mechanical and electrical works.

In a range of the Employer’s 361 operational and non-operational buildings, covering approximately 644 272 m2 of gross internal area, comprising laboratories, teaching spaces, offices, workshops, residential, agricultural, museums and libraries.

II.1.5)Estimated total value

Value excluding VAT: 2 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKH1
Main site or place of performance:

Cambridge and nearby locations.

II.2.4)Description of the procurement:

The University of Cambridge is seeking to appoint up to five (5) Framework Contractors to provide:

(i) minor works:

— demolition,

— repair,

— refurbishment,

— renovation,

— alteration and adaptation to the fabric of existing buildings in accordance with all relevant legislation, statutory and regulatory requirements and good industry practice.

(ii) building fabric minor works:

— carpentry works,

— joinery works,

— brickwork,

— plastering works,

— glazing works,

— ground works,

— passive fire protection works required following fire risk assessments carried out by others,

— roofing works,

— internal and external decorating works,

— floor and wall finishes,

— mechanical and electrical works.

In a range of the Employer’s 361 operational and non-operational buildings, covering approximately 644 272 m2 of gross internal area, comprising laboratories, teaching spaces, offices, workshops, residential, agricultural, museums and libraries.

Any Call-Off Work Orders for provision of works under the Framework shall be awarded following mini-competitions, procedure for which shall be included in the framework.

It is envisaged that the framework will be awarded for three (3) years with an option to extend for further twelve (12) months.

The attention of the Applicant is drawn to the fact that this framework is being tendered as Lot 1 in a combined tender for:

— Lot 1: Building Fabric Minor Works Framework,

— Lot 2: Planned Preventative Maintenance and Reactive Maintenance of Building Fabric contract.

Lot 2 is the subject of a separate OJEU Notice published simultaneously with this OJEU Notice.

The PQQ has been structured to provide the Applicants with as much information as is available at this stage of the procurement, however should you have any queries about this procurement or how it will be conducted, please direct these queries as described below.

The Applicants are permitted to apply to be pre-qualified to be invited to tender for more than 1 lot provided the Applicants can demonstrate that they have sufficient resources, technical capability and financial capacity to successfully deliver more than 1 lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 800 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

One renewal for a further period of 12 months

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 8
Maximum number: 12
Objective criteria for choosing the limited number of candidates:

Following the pre-qualification stage, 8-12 successful applicants will be invited to participate in the next stage, tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement is being conducted under the Public Contracts Regulations 2015 (Directive 2014/24/EU) (“PCR 2015”), however, the University of Cambridge is not a public body within the meaning of the PCR 2015 and is not subject to the PCR 2015. Where the University of Cambridge advertises contracts in the OJEU, it does so on a voluntary basis and has no obligation to comply with the PCR 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Details are included in the pre-qualification questionnaire. The suppliers wishing to participate in this procurement must register in In-Tend, a web based tendering system, https://in-tendhost.co.uk/universityofcambridge/. Once registered, the supplier will be able to express its interest in this procurement via In-Tend and download the pre-qualification questionnaire.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 5
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/01/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

4 years time.

VI.2)Information about electronic workflows

VI.3)Additional information:

This procurement is being conducted under the Public Contracts Regulations 2015 (Directive 2014/24/EU) (“PCR 2015”), however, the University of Cambridge is not a public body within the meaning of the PCR 2015 and is not subject to the PCR 2015. Where the University of Cambridge advertises contracts in the OJEU, it does so on a voluntary basis and has no obligation to comply with the PCR 2015. The University of Cambridge therefore reserves the right to modify or depart from the procedures prescribed in the PCR 2015 as the University of Cambridge considers necessary. The full specification is still being prepared and will be available by the Invitation to Tender stage. The outline of scope of services is included above and in the pre-qualification questionnaire. Should the Applicant require any further information or have any queries, the Applicant should direct these queries as described herein. The Invitation to Tender is also still being prepared and is not available at this stage.

In this procurement the University of Cambridge is following the restricted procedure and conducting a two-stage procurement process of which the pre-qualification will be the first stage. Following the completion of the selection process, the pre-qualified suppliers will be invited to tender.

NEC3 Engineering and Construction Short Contract shall form the basis of the Framework between the Employer and the Contractor should any contract be awarded as a result of this procurement.

The framework will be awarded for a period of three (3) years with an option to extend for a further twelve (12) month period. The planned start date of the framework is July 2019. The approximate annual value of the framework is estimated to be between 700 000 GBP and 750 000 GBP excluding VAT. Frequency of award is anticipated between 2 and 3 times a months up to a value of 25 000 GBP.

The suppliers wishing to express interest in participating in this procurement must be registered in In-Tend, https://in-tendhost.co.uk/universityofcambridge/. Once registered, the supplier will be able to express their interest in this procurement via In-Tend and download the pre-qualification questionnaire as appropriate.

The attention of the Applicant is drawn to the fact that this framework is being tendered as Lot 1 in a combined tender for the following:

— Lot 1: Building Fabric Minor Works Framework,

— Lot 2: Planned Preventative Maintenance and Reactive Maintenance of Building Fabric contract.

Lot 2 is the subject of a separate OJEU Notice issued simultaneously with this OJEU Notice.

The PQQ has been structured to provide the Applicants with as much information as is available at this stage of the procurement, however should you have any queries about this procurement or how it will be conducted, please direct these queries as described at the end of this paragraph VI.3).

The Applicants are permitted to apply to be pre-qualified to be invited to tender for more than one Lot provided the Applicants can demonstrate that they has sufficient resources, technical capability and financial capacity to successfully deliver more than 1 lot.

Important:

It is not possible to participate in this procurement without registering in In-Tend. The registration takes only a few minutes and is free. To register, please go to https://in-endhost.co.uk/universityofcambridge.

The suppliers that register their interest in this procurement in In-Tend, will be able to download the pre-qualification questionnaire relating to this procurement. The pre-qualification questionnaire provides further detail about this procurement, the process that the University of Cambridge will be following in this procurement, key information about the contract, selection criteria that the University of Cambridge will use to evaluate the suppliers’ submissions with a view of identifying the suppliers who are qualified to progress to the next stage of this procurement, tender.

VI.4)Procedures for review

VI.4.1)Review body

N/A
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

07/11/2018

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